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HomeMy WebLinkAboutMinutes_LAB_01.02.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown January 2, 2019 The Library Advisory Board met on Wednesday, January 2, 2019 at 10:00 a.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Pete Rose, Michael Kelley, John Hudson, Pat Baldwin, Thom Sinwell, Lindsay Cooper, and Linda Schaffer. MEMBERS ABSENT: None. STAFF IN ATTENDANCE: Eric Lashley— Library Director, Sally Bernier, Sheri Miklaski, Dana Hendrix, Kalena Powell, Kristina Zepeda, Bethni King, and Lawren Weiss. The meeting was called to order at 10:00 a.m. by Chair Rose. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B. Consideration and possible action to approve minutes from the December 4 2018 Library Advisory Board lilec=ti_a . — Pete Rose, Chair. Motion by Baldwin; second by Hudson to approve the December 4, 2018 meeting minutes. Approved 7-0. C. Consideration of Library Director's report. - Eric Lashley, Library Director. With the consent of Chair Rose, Lashley combined Items C and D into one report. D. _Report from library staff regarding children's, teen, adult, and outreach programming. — Eric Lashley, Library Director. With the consent of Chair Rose, Lashley combined Items C and D into one report as follows: Lashley reported the circulation for November was up over the previous year even though visitations were down due to the closing for inventory. Lashley recommended the board read the book, The Library Book by Susan Orlean, as it gives a good history of public libraries in the United States. Lashley reported the next Hill Country Author series will be held February 5, 2019 and feature Kyle Longley author of LBJ's 1968: Power, Politics, and the Presidency in America's Year of Upheaval. Mr. Longley is the director of the LBJ Presidential Library and Museum. Fine Arts Librarian Dana Hendrix gave an overview of our OverDrive consortium. The staff recently made a request for $13,500 to the Friends of the Library to help pay for copies of materials on the wait list. Technical Services Librarian Sally Bernier and Community Outreach/Volunteer Coordinator Sheri Miklaski talked about the ongoing weeding project in the adult fiction collection and the results of inventory. Community Outreach Assistant Kalena Powell and Miklaski discussed the bookmobile and outreach services, including home delivery. Powell discussed the possibility of purchasing a new van by the Friends of the Library. The Friends have formed a committee to research whether or not to approach Council to purchase a van on behalf of the library. Powell also discussed the new procedure for Inter -Library Loans. The library now has a staff of three employees who handle ILL requests. Lashley reported the City had hired Covey Landscape Architects to draft conceptual drawings and plans for the outdoor space of the new City Center. Hudson stated he would like to see a sculpture garden incorporated in the new plans. Administrative Assistant Lawren Weiss discussed the need for a new software for scheduling meeting room and study room reservations. Lashley read the patron comments. Lashley noted the library will be receiving proper containers for patrons to dispose of their hypodermic needles. The library had an issue with patrons improperly disposing of their medical needles in the trash cans. Children's Librarian Bethni King discussed all of the upcoming children's, tween, and teen programs. The board had a lot of questions about the programming. Cataloging Librarian Kristina Zepeda discussed the successful Adultish programming and noted future programs. Sinwell complimented Kristina for the quality of the programming. There was much discussion between staff and board members concerning improving relations and communication with the librarians and administration in the school district. Hudson and Kelley wanted to see a monthly agenda item to discuss GISD relations. Hudson also wanted a monthly agenda item for the Strategic Plan. Cooper suggested Lashley reach out to Kim Garcia, the supervisor of the librarians in GISD to see if the library staff could meet on a regular basis with her staff. No action required. E. Consideration and possible action reparding future meeting dates. Pete Rose, Chair. There was no need to move the February meeting date or time. Therefore, the February meeting will be held Tuesday, February 5, 2019 at 6:00 p.m. Chair Rose adjourned the meeting at 11:40 a.m. Respectfully submitted, Pat Baldwin Secretary _J Pete Rose Chair GEORGETOWNPUBLIC LIBRARY Comparative Fiscal Year Statistics Oct Nov Dec Annual Total Patron Visits Current Year 32687 17375 27062 77124 2017-2018 29114 28197 27459 381859 Circulation 2018 ` ' Annual Total Current Year 43804 36467 35565 115836 # of patron Annual Total checkouts 4467 4008 3892 O Bookmobile Circulation 2254 2234 1703 6191 Chi|dnun'mPnugnyrns Attendance 1622 903 949 3474 Programs 14 A S 29 Story Time Programs 30 18 13 59 Other (Tour.Movies, [ 10 4 2 16 After School Programs 4 4 3 11 Adult Programs Programs 14 13 15 42 Attendance 230 222 558 1010 Other Services PL ILL Req. filled 65 113 178 utgoing ILL 26 16 42 -mtomououoe(pmmonv) 5628 3782 4011 18601 Overdrive usage (s'uvous) 3036 2833 3066 12205 Overdrive usage (ouV|ouook 1473 1380 1477 5914 Volunteer Hours Adult 796.03 818.03 774.08 2388.14 Teen 132.38 133.58 83.22 349.08 Community Service 50.07 12.48 50,18 112.73 Total 978.38 904.09 907.48 2849.85 Registrations ` City Residents -new 270.00 147.00 160.00 872�00 Non -residents -new 117.00 51.00 47.00 347.00 G|SO Stvdnntmmmb. 2 8.00 1.00 17.00 Total 389.00 286.00 208.00 1219.00 Cash Receipts Fines/K8ion.ReveVue 1900.26 1244.75 1223.51 4368.52 Non-resident fees 2685.00 1610.00 1520,00 5815.00 Donations 2948.26 2092.25 828888 13329,39 Gifts/Memorials 450.00 3200.00 10500.00 14150.00 Meeting Room Use persons auonmoeonnu 4095 3406 3755 14651 #v,reservations 219 162 115 649 Library Collection Changes Copies Added 1878 1588 1231 6163 Copies Discarded 1061 3708 1715 6719 Donations Added 102 126 196 424 Page 4 of 6 GEORGETOWN PUBLIC LIBRARY DONATIONS -- December 2018 ool�oa DONAT ON Friends of the Library $13000-7k for JNF 6k Overdrive reimbursement -we used donations Women Helping Others $500 for adult programming (gave to FOL) Page 5 of 6 Director's Monthly Report Georgetown Public Library Jammary201Q January Highlights ° The library was closed on January 1 for New Year's Day and January 21 for Martin Luther Kio0, Jr. Day. Theohi|dnan's room closed oodv on 1/3for required HVAC repairs. ° Library staff gave a presentation to the IT Steering Committee for new meeting room software, * Live Music Sunday: Cello Festwith Austin Canmenato * Art exhibits: o CudvClark Exhibit & artist talk (bhdge, meeting room hallway) o Longhorns and Lobsters: Watercolors Of Texas and Maine byRobert Rosamond • Programs for child ren/bmeens8eensincluded: o Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang. Ho8leBChoD|Happenings, and Dungeons &Dragons o Crazy Eights Math Club u TYVeenCool Coding o Teen K8ah0kartTournament and retrogames o Gcnoan)nO ofGnno}|foCt o Stuffed Animal 8|eepuver-BeachTrip u Teen Writing Group ' w Programs for adults iDJanuary included: o Recurring events such as Live Music 0UOday, artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday u Adu|Umh:Fresh Start cooking demo n World Cinema screened Sweet Country o National Puzzle Day -passive program w/ a puzzle table on first and second floors Patron Comments 1. Need more copiesofAVstinpoper. 2' Please consider placing small table in restrooms to hold items while patrons use the restroom. 3' Movie Sweet Country! Terrible, violent, vulgar. Not Library Staff Thank You 4. You need a rating system for your movies. The first one was horrid-R-Rated. Sure wish I knew that. Page 6oyb CITY OF GEORGETOWN LIBRARY ADVISORY BOARD BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Library Advisory Board ("Board"). Section 1.2. Purpose. The Board is established for the purpose of participating in the update of the Long Range Plan for the Library and to serve to promote library programs and services in the community. See Ordinance Chapter 2.72. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Board will be composed of seven (7) Members. Section 2.2. Eligibility. All Members shall reside in the corporate City limits or extraterritorial jurisdiction of the City. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Library Advisory Board Bylaws Revised March 2015 Pagel of Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is recommended by the Mayor and the City Council shall approve the recommendation by a vote of the majority of the Council during the annual appointment process. Should the Mayor fail to recommend a Chairman for each board, committee, or commission, and/or the Council fails to approve any Chairman recommended by the Mayor, a majority of the Council plus one may approve appointment of a Chairman to serve as Chairman without a recommendation of the Mayor. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Board. Library Advisory Board Bylaws Revised March 2015 Page 2 of 6 ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. I Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the -Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice - Chairman, the meeting shall be called to. order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Library Advisory Board Bylaws Revised March 2015 Page 3 of Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the. start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual. who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Library Advisory Board Bylaws Revised March 2015 Page 4 of 6 Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the. provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Library Advisory Board Bylaws Revised March 2015 Page 5 of 6 Approved and adopted at a meeting of the City Council on the J`,-f day of 2015. C-) ATTEST: City retary THE CITY OF GEORGETOWN c Mayor Approved and adopted at a meeting of the Board on the day of 2015. ATTEST: 1 W-30'"Aw— Board.';Pr Library Advisory Board Bylaws Revised March 2015 Page 6 of 6 Board Chairman BYLAWS CITY OF GEORGETOWN LIBRARY ADVISORY BOARD ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Library Advisory Board ("Board") Section 1.2. Purpose. The Board is established for the purpose of participating in the Library Needs Assessment Study (when necessary), annually updating the Long Range Plan for the Library, and serving to promote library programs and services in the community. See Ordinance Chapter 2.72. ARTICLE 11. MEMBERSHIP Section 2.1. Number of Members. The Board will be comprised of seven (7) Members. Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown corporate limits or extraterritorial jurisdiction. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Library Advisory Board Bylaws Revised May 2011 Page 1 of6 Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary. The Chairman is appointed by the City Council during the annual appointment process. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Board. The Vice -Chairman presides at Board meetings in the Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman in the Chairman's absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the Library Advisory Board Bylaws Revised May 2011 Page 2 of 6 same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. CaIl to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice - Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member's option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Library Advisory Board Bylaws Revised May 2011 Page 3 of 6 Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility Library Advisory Board Bylaws Revised May 2011 Page 4 of 6 matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non -Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board's proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Board's approval. Bylaw amendments are not effective until approved by City Council. Library Advisory Board Bylaws Revised May 2011 Page 5 of 6 Approved and adopted at a meeting of the City Council can the 10 play of » - 2011. ATTEST: THE CITY OF GEO RGETOWN "R City Secretary, Mayer Approved and adapted at a meeting of the Board on the /S day of 2Q ATTEST: BOARD x Board Secretary Beard} Chairman Library Advisory Board Bylaws Revised May 2011 Page 6 of 6