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Home My WebLink AboutMinutes_LAB_04.02.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown April 2, 2019 The Library Advisory Board met on Tuesday, April 2, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8t" Street MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, Thom Sinwell, Linda Schaffer and Richard Thielmann. STAFF IN ATTENDANCE: Eric Lashley — Library Director and Susan Watkins, Housing Coordinator. Also present were three students from Southwestern University and two residents of Georgetown. The meeting was called to order at 6:00 p.m. by Chair Cooper, Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. During the meeting, Chair Cooper rearranged the agenda and moved Item C before Item B. B. Consideration and possible action to approve the March 5 2019 Library Advisory Board minutes. — Lindsay Cooper. Motion by Kelley; second by Sinwell to approve the March 5, 2019 Library Advisory Board minutes. Approved 7-0. C. Update on the 2030 Comprehensive Plan. - Susan Watkins, Housing Coordinator. Susan Watkins from the Planning Department gave an update on the results of the public engagement portion of the update on the 2030 Comprehensive Plan. The update gave information about future demographics and feedback from the residents of Georgetown. Board members asked a number of questions concerning demographics, affordability, and the concept of maintaining or creating neighborhood identities. No action required. D. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly statistics and patron comments with the board. He will invite Library Assistant Sheila Gauntt to the May meeting to report on the library's home delivery program, Lashley also discussed the possibility of the Friends of the Library purchasing an outreach vehicle during May's meeting. Over 300 people attended Chaski's St. Patrick's Day performance in the library's Live Music Sunday series. Due to the large crowds the library has experienced in the last few months, concerts will now take place in the Hewlett Room. There was some discussion about the lack of study tables. Board members discussed adding partisans to the tables behind the reference desk to increase usable seating. Lashley gave an update on the Civic Center outdoor plans. He reported he would be presenting the conceptual plans to Council on Tuesday, April 23. The board supported the conceptual plans. During the Director's report, Hart asked Lashley about budget and how the library handles social media. Lashley will send out information pertaining to the budget and social media so the board can discuss at the May meeting. E. Consideration and possible action regarding the interaction with Geor etawn Inde en�ent School E3istritt. Eric Lashley, Library Director. Kelley announced he would like to have this item removed on future agendas unless there was a critical need for the item. Kelley was satisfied by the list of items Lashley gave to the board at the March meeting regarding interactions/events between library staff and GISD. The board agreed. Lashley reported staff members Melissa Mote and Bethni King met with the GISD school librarians and they decided to make changes to their annual Battle of the Books event. Mote has been invited to the High School librarian's April meeting. No action required. Consideration and possible action regarding the library's strategic plan. — Eric Lashley, Library Director. Lashley distributed a document listing items that can be added to the Library Strategic Plan and can be measured (attached). These items ranged from increasing collection expenditures, programming, card holders, and service areas. Board members agreed with the additional measurable items. Hudson stated he wants to schedule a retreat to add strategies to the plan. No action taken. G. Consideration and possible action to discuss uses of the W.D. Kelley Foundation grant funds. — Eric Lashley, Library Director. Board members discussed using the W.D. Kelley Foundation funds for furnishings to give more study and work space for second floor patrons. The board also discussed using the funds for a major author event. Hudson suggested forming a committee to suggest how to best spend the gift. No action taken. H. Consideration of future meeting dates. — Lindsay Cooper, Chair. The next meeting will take place as regularly scheduled at 6:00 p.m. on Tuesday, May 7, 2019. Chair Cooper adjourned the meeting at 7:55 p.m. Respectfully submitted, 1 . Michael Kelley Secretary Hftclsay-Cco pe r Chair Georgetown Public Library Strategic Plan 2019-2024 Vision: The Georgetown Public Library will be a catalyst for an enriched community. Mission: The Georgetown Public Library engages, enlightens, and empowers the community. Goals: Expand community access to information, collections, and other Library resources. • Increase a -book collection by 15% per year • Increase access to streaming video and music service by 2021 • Increase the percentage of resident library card holders to 55% by 2022 Current City population = 65,363 Total resident number of resident cardholders equals 27,509 or 43%; Total active cardholders = 36,346 • Increase the number of GISD card holders to 1,000 by 2022 (current total equals 654 • Increase circulation of e-media (laptops/tablets) by 10% per year. • Increase visitations by 25% by 2024, II. Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. • Increase staff to meet the national average for libraries serving a population between 50,000 and 100,000 by 2022. • Secure funding for outdoor library programming space by 2022. • Secure funding for the inclusion of a branch library in a future bond election by 2022. III. Provide high quality library services that enrich the lifelong learning needs for the community. • Provide twelve inclusive programs per year for children and adults with functional disabilities. • Establish a van delivery service by 2020. • Increase home delivery program by 50% by 2022. • Program a major adult author event per year, • Program a major children's author event per year, • Program two Georgetown Reads programs per year (Winter/Summer), • Biannually, 95% of residents will rank the library services as good or excellent. IV. Develop a professional working environment that fosters continuous improvement, collaboration, and creativity. • Provide a minimum of two training opportunities for each staff member V. Expand arts and culture through collaboration with community arts entities. VI. Build relationships and partnerships that support outreach and reflect the community's diversity. • Attend six outreach programs (examples: neighborhood night out/festivals) per year. • Organize an annual Black History event with the Georgetown Citizen Memorial Association. GEORGETOWN PUBLIC LIBRARY 4atron Visits Oct Nov Dec Jan Feb Mar Annual Total Current Year 32687 17375 27062 28098 38313 34359 177894 2017-2018 29114 28197 27459 58231 33028 27693 381859 Circulation 2018 2019 Annual Total Current Year 43804 36467 35565 43704 43782 47233 250555 2017-2018 41038 34474 34140 40354 37950 41310 498281 FY 2018-2019 Statistics # of patron Annual Total checkouts 4457 4008 3892 4496 4859 4848 26560 Bookmobile Circulation 2254 2234 1703 2253 1813 2494 12751 Children's Programs Attendance 1622 903 949 1830 1253 1123 7680 Programs 14 9 6 15 14 5 63 Story Time Programs 30 16 13 29 23 20 131 Other (Tour, Movies, C 10 4 2 8 8 8 40 After School Programs 4 4 3 4 4 5 24 Teen Programs Programs 7 Attendance 97 Teen Space Users 787 Adult Programs Programs 14 13 15 17 14 16 89 Attendance 230 222 558 552 317 513 2392 tether Services --,PL ILL Rep. fitted 65 113 54 46 94 372 Outgoing ILL 26 16 21 24 23 110 Internet usage (persons) 5628 3782 4011 5180 4986 23587 Overdrive usage (E-books) 3036 2833 3066 3270 2995 3370 18570 Overdrive usage (audiobook 1473 1360 1477 1604 1534 1646 9094 Volunteer Hours Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 5465.94 Teen 132.28 133.58 83.22 142.00 153.00 179.40 823.48 Community Service 50.07 12.48 50.18 13.00 0.00 0.00 125.73 Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 6415.15 Registrations City Residents -new 270.00 147.00 160,00 295,00 207,00 248.00 1327.00 Non -residents -new 117.00 51.00 47.00 132.00 90.00 87.00 524.00 GISD Student memb. 2 8.00 1.00 6 6.00 15.00 38.00 Total 389.00 206.00 208.00 433.00 303.00 350.00 1851.00 Cash Receipts Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 2835.00 15065.00 Fines/Misc. Revenue 1900.26 1244.75 1223.51 1979.13 1806.70 2131.14 10285.49 Donations 2948.26 2092.25 8288.88 2788.60 2034.96 3292.82 21445.77 Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 865.00 32060.00 Meeting Room Use persons attdg meetings 4095 3406 3755 3395 4073 3963 22687 # of reservations 219 162 115 153 136 174 959 Library Collection Changes Copies Added 1878 1588 1231 1466 1323 1226 8712 Copies Discarded 1061 2709 1715 1234 887 1947 9553 Donations Added 102 126 196 96 158 228 906 Page 2 of 5 Director's Monthly Report Georgetown Public Library April 2019 April Highlights • Director Eric Lashley was named Librarian of the Year at the Texas Library Association conference. Several library staff members also attended the conference and presented during various sessions. • The library was closed Sunday, April 21 in observance of Easter. • The annual Georgetown ISD Art Show took place April 2-14, featuring pieces from all grade levels. A reception was held for the young artists and their families on April 3, • Programs for child ren/tweens/teens in April included: o Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang, Teen Writing Group, Homeschool Happenings, and Dungeons & Dragons o Tween Toys Fur Tails, April 13 o Teen Cookies and Canvas, April 13 o Spring parties, April 24 and 26 • Programs for adults in April included: o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday o Adultish hosted Hoppy Hour Petting Zoo, April 5 a GPL World Cinema screened "Face Places", April 10 o Assistant Director Sally Miculek and Fine Arts Librarian Dana Hendrix partnered with Southwestern University for the 2019 Eco Fiction Community Read Program on April 1 and 8. The program covered the book, "Odds Against Tomorrow" and featured a climate change talk by Emily Northrop. o Live Music Sunday: Wild Basin Winds performed on the fourth Sunday, 4/28 instead of third Sunday this month due to the Easter closure on 4/21. o Art exhibits: Poppies, Georgetown, Horses and Longhorns: Select Photographs of David Werner by David Werner (First floor Cafe Gallery) GISD Art Show by K-12 GISD students (Elementary and Middle School students on the first floor, High School students on Second floor bridge and meeting room hallway) Whimsical Stitches by Pam Jernigan (Second floor bridge and meeting room hallway, following GISD exhibit) Page 3 of 5 o Tax Assistance led b«volunteer tax team onTuesdays, Wednesdays, Thursdays, and Saturdays until April 13. Patron Comments 1. We had a ton of fun at the adultish hoppy hour! Looking forward to attending more programs in the future. 2. HDppyhour was great! GPLAdV|tishprograms rock! 3, Everyone iSSOnice. 4' Have the Police Dept. Hold aself defense class for teen & adult women! 5. Hi. | love this Library -everyone is so nine! 6. Really enjoyed thoadu|tpettingovenUThnnko! Page 4 of 5 GEORGETOWN PUBLIC LIBRARY DONATIONS -- March 2019 dO 6R "DONATION Eric P. Lashley S100 in memoryof Leaf -art James J. & Annette G. Brown $200 in memory of Joseph F. & Mary P. Brown Rita Kirkpatrick $50 in memory of Leaf -art Col. Lester Frazier $250 for staff Christmas party Margaret Ferguson The Missionary in honor of Keith & Julie Ferguson American Assoc. of University Women My Own Words & Code Girls in memory of Mary Kay Pierson Sheri Miklaski $25 in memory of Leaf -art David R. Perkins His book Honeymoon Planet Elisabeth Aulwurm $20 in memory of Leaf -art Tina Wall $20 in memory of Bettty Ann Sensabaugh Joseph P. Aubin $200 for GPL World Cinema Page 5 of 5