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HomeMy WebLinkAboutMinutes_LAB_04.02.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown April 2, 2019 The Library Advisory Board met on Tuesday, April 2, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8t" Street MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, Thom Sinwell, Linda Schaffer and Richard Thielmann. STAFF IN ATTENDANCE: Eric Lashley — Library Director and Susan Watkins, Housing Coordinator. Also present were three students from Southwestern University and two residents of Georgetown. The meeting was called to order at 6:00 p.m. by Chair Cooper, Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. During the meeting, Chair Cooper rearranged the agenda and moved Item C before Item B. B. Consideration and possible action to approve the March 5 2019 Library Advisory Board minutes. — Lindsay Cooper. Motion by Kelley; second by Sinwell to approve the March 5, 2019 Library Advisory Board minutes. Approved 7-0. C. Update on the 2030 Comprehensive Plan. - Susan Watkins, Housing Coordinator. Susan Watkins from the Planning Department gave an update on the results of the public engagement portion of the update on the 2030 Comprehensive Plan. The update gave information about future demographics and feedback from the residents of Georgetown. Board members asked a number of questions concerning demographics, affordability, and the concept of maintaining or creating neighborhood identities. No action required. D. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly statistics and patron comments with the board. He will invite Library Assistant Sheila Gauntt to the May meeting to report on the library's home delivery program, Lashley also discussed the possibility of the Friends of the Library purchasing an outreach vehicle during May's meeting. Over 300 people attended Chaski's St. Patrick's Day performance in the library's Live Music Sunday series. Due to the large crowds the library has experienced in the last few months, concerts will now take place in the Hewlett Room. There was some discussion about the lack of study tables. Board members discussed adding partisans to the tables behind the reference desk to increase usable seating. Lashley gave an update on the Civic Center outdoor plans. He reported he would be presenting the conceptual plans to Council on Tuesday, April 23. The board supported the conceptual plans. During the Director's report, Hart asked Lashley about budget and how the library handles social media. Lashley will send out information pertaining to the budget and social media so the board can discuss at the May meeting. E. Consideration and possible action regarding the interaction with Geor etawn Inde en�ent School E3istritt. Eric Lashley, Library Director. Kelley announced he would like to have this item removed on future agendas unless there was a critical need for the item. Kelley was satisfied by the list of items Lashley gave to the board at the March meeting regarding interactions/events between library staff and GISD. The board agreed. Lashley reported staff members Melissa Mote and Bethni King met with the GISD school librarians and they decided to make changes to their annual Battle of the Books event. Mote has been invited to the High School librarian's April meeting. No action required. Consideration and possible action regarding the library's strategic plan. — Eric Lashley, Library Director. Lashley distributed a document listing items that can be added to the Library Strategic Plan and can be measured (attached). These items ranged from increasing collection expenditures, programming, card holders, and service areas. Board members agreed with the additional measurable items. Hudson stated he wants to schedule a retreat to add strategies to the plan. No action taken. G. Consideration and possible action to discuss uses of the W.D. Kelley Foundation grant funds. — Eric Lashley, Library Director. Board members discussed using the W.D. Kelley Foundation funds for furnishings to give more study and work space for second floor patrons. The board also discussed using the funds for a major author event. Hudson suggested forming a committee to suggest how to best spend the gift. No action taken. H. Consideration of future meeting dates. — Lindsay Cooper, Chair. The next meeting will take place as regularly scheduled at 6:00 p.m. on Tuesday, May 7, 2019. Chair Cooper adjourned the meeting at 7:55 p.m. Respectfully submitted, 1 . Michael Kelley Secretary Hftclsay-Cco pe r Chair Georgetown Public Library Strategic Plan 2019-2024 Vision: The Georgetown Public Library will be a catalyst for an enriched community. Mission: The Georgetown Public Library engages, enlightens, and empowers the community. Goals: Expand community access to information, collections, and other Library resources. • Increase a -book collection by 15% per year • Increase access to streaming video and music service by 2021 • Increase the percentage of resident library card holders to 55% by 2022 Current City population = 65,363 Total resident number of resident cardholders equals 27,509 or 43%; Total active cardholders = 36,346 • Increase the number of GISD card holders to 1,000 by 2022 (current total equals 654 • Increase circulation of e-media (laptops/tablets) by 10% per year. • Increase visitations by 25% by 2024, II. Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. • Increase staff to meet the national average for libraries serving a population between 50,000 and 100,000 by 2022. • Secure funding for outdoor library programming space by 2022. • Secure funding for the inclusion of a branch library in a future bond election by 2022. III. Provide high quality library services that enrich the lifelong learning needs for the community. • Provide twelve inclusive programs per year for children and adults with functional disabilities. • Establish a van delivery service by 2020. • Increase home delivery program by 50% by 2022. • Program a major adult author event per year, • Program a major children's author event per year, • Program two Georgetown Reads programs per year (Winter/Summer), • Biannually, 95% of residents will rank the library services as good or excellent. IV. Develop a professional working environment that fosters continuous improvement, collaboration, and creativity. • Provide a minimum of two training opportunities for each staff member V. Expand arts and culture through collaboration with community arts entities. VI. Build relationships and partnerships that support outreach and reflect the community's diversity. • Attend six outreach programs (examples: neighborhood night out/festivals) per year. • Organize an annual Black History event with the Georgetown Citizen Memorial Association.