HomeMy WebLinkAboutMinutes_LAB_05.07.2019Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 7, 2019
The Library Advisory Board met on Tuesday, May 7, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown
Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Cale Hart, Michael Kelley, Linda Schaffer, Thom Sinwell, and Richard Thielmann.
MEMBERS ABSENT: Lindsay Cooper and John Hudson.
STAFF IN ATTENDANCE: Eric Lashley -Library Director and Sheila Gauntt—Library Assistant, Outreach Services.
The meeting was called to order at 6:00 p.m. by Vice Chair Sinwell.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda. No action required.
B. Consideration and possible action to approve the April 2, 2019 Library Advisory Board minutes. — Thom Sinwell,
Vice Chair. Motion by Kelley; second by Hart to approve the April 2, 2019 Library Advisory Board minutes.
Approved 5-0 (Cooper and Hudson absent).
C. Consideration and possible action to recommend to Council the acceptance of a $65,000 grant for an Outreach
services van. — Eric Lashley, Library Director and Sheila Gauntt, Library Assistant. Lashley reminded the board
the Friends of the Library had been working with staff to research the costs and benefits of purchasing a Ford
F150 Transit van for outreach services. Lashley requested that the board recommend to City Council accepting a
grant from the Friends of the Library for the purchase of an outreach services van. Gauntt spoke to the board
about the home delivery program which she coordinates. Gauntt provides services to approximately 30 homes
on each side of the interstate for an approximate total of 70 patrons. Board members asked a number of
questions of Gauntt. One major concern was accommodating the increase in demands and services, since the
library hasn't advertised or marketed the home delivery services. Board members also recommended that Sheila
have a backup in case something kept her from providing the service. Lashley reported other staff members as
well as volunteers would assist Gauntt with her home deliveries. Motion by Thielmann; second by Hart to
recommend to City Council to accept a $65,000 grant for an outreach services van from the Friends of the
Georgetown Public Library. Approved 5-0 (Cooper and Hudson absent).
D. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly
statistics and patron comments with the board,
On April 23, Lashley presented the outdoor art space conceptual plans to City Council. The conceptual drawings
were well received even though an article in the Williamson County Sun may have given the impression that
Council was against the plans.
A documentary of Ruth Gruber Ahead of Time was shown during Yom HaShoah and was viewed by over 250
patrons.
E. Update on library budget and 2019-2,020 fiscal year budget requests. - Eric Lashley, Library Director. Lashley
distributed a copy of the library's budget and a list of budget requests for fiscal year 2019-20 (attached). Lashley
noted the largest expense for library is personnel costs. The library's total budget is approximately $2.6 million,
Lashley noted for next fiscal year he is requesting $50,000 for Library materials, $10,00 for Travel and Training,
$2,000 for periodicals, $1,500 for postage, $2000 for telephone services, $71,932 for a Circulation Supervisor,
$52,000 for a full-time Library Assistant, $20,00 for a part-time Library Assistant, and $25,000 for temp/on-call
Library Assistants.
Lashley reported he will be requesting $35,000 from the Friends of the Library to supplement the library
materials budget. The W.D. Kelley Foundation grant resides in a Special Revenue Account, so those funds do not
have to be spent during the fiscal year in which they are received and can be carried forward from year to year.
No action required.
F. Consideration and possible action re ardin the -library's strategic Plan. —Eric Lashley, Library Director. Board
members discussed waiting until Cooper and Hudson return to decide whether or not to have a retreat for
completing the Strategic Plan. No action taken.
G. Consideration and possible action re ardin9 future meeting dates. —Thom Sinwell, Vice Chair. The next meeting
will take place as regularly scheduled at 6:00 p.m. on Tuesday, June 4, 2019.
Vice Chair Sinwell adjourned the meeting at 7:15 p.m.
Respectfully submitted,
hu_uo,
Michael Kelley
Secretary
qiwt*"Cjang.
Lindsay Cooper
Chair
MAR 1 9 2019
CITY OF
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FlC"CIAL STAIrEMENT
(UNAUDITED)
AS OF:
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MJNIUAL
CURRENT
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BUDGET
PERIOD
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1,097,188.00
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5
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54, 89
1, 552 3S
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3, 800.00
0.00
350.47
10.06
29.98
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()2, 10 5 2.- 4 14 BOOKS - REPLACEMENT
6,000.00
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1 , 638 .78
27, 81
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68, 121 34
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. . KEVENUNS OVER/(UNDER) EXPENSES(
Library Budget Requests
Budget Requests — Additions to current base budget:
1. Library Materials - $50,000
2. Travel and Training = $10,000
3. Periodicals Supplies = 2,000
4. Postage = 1,500
5. Telephone = $2,000
6. Home delivery/special programming van $65,000 — Grant from Friends
Personnel Requests:
1. Circulation Manager — Supervisor for Public Services Circulation Team — Paygrade 22 = $71,932
2. Library Assistant — Fulltime Paygrade 14 = $52,165 or Part-time at $20,000
3. Library Assistant Temp/on-call = $25,000
Question: Health and Human Services element in the Comp Plan?
Arts and Culture Board
Budget Requests — Additions to current base budget:
1. Donations— (Actually Grants to arts organizations) = $10,000
2. Programming— (Public Art Program) = $37,000
Personnel Requests:
"Promoting Arts and Culture Coordinator position to Fulltime (Paygrade 24) = $78,203
"Note: Current Arts and Culture Coordinator is working 25 hours per week and getting TMRS benefits.
Personnel cost are in CVB's budget.