HomeMy WebLinkAboutMinutes_LAB_05.07.2019Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 7, 2019
The Library Advisory Board met on Tuesday, May 7, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown
Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Cale Hart, Michael Kelley, Linda Schaffer, Thom Sinwell, and Richard Thielmann.
MEMBERS ABSENT: Lindsay Cooper and John Hudson.
STAFF IN ATTENDANCE: Eric Lashley -Library Director and Sheila Gauntt—Library Assistant, Outreach Services.
The meeting was called to order at 6:00 p.m. by Vice Chair Sinwell.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda. No action required.
B. Consideration and possible action to approve the April 2, 2019 Library Advisory Board minutes. — Thom Sinwell,
Vice Chair. Motion by Kelley; second by Hart to approve the April 2, 2019 Library Advisory Board minutes.
Approved 5-0 (Cooper and Hudson absent).
C. Consideration and possible action to recommend to Council the acceptance of a $65,000 grant for an Outreach
services van. — Eric Lashley, Library Director and Sheila Gauntt, Library Assistant. Lashley reminded the board
the Friends of the Library had been working with staff to research the costs and benefits of purchasing a Ford
F150 Transit van for outreach services. Lashley requested that the board recommend to City Council accepting a
grant from the Friends of the Library for the purchase of an outreach services van. Gauntt spoke to the board
about the home delivery program which she coordinates. Gauntt provides services to approximately 30 homes
on each side of the interstate for an approximate total of 70 patrons. Board members asked a number of
questions of Gauntt. One major concern was accommodating the increase in demands and services, since the
library hasn't advertised or marketed the home delivery services. Board members also recommended that Sheila
have a backup in case something kept her from providing the service. Lashley reported other staff members as
well as volunteers would assist Gauntt with her home deliveries. Motion by Thielmann; second by Hart to
recommend to City Council to accept a $65,000 grant for an outreach services van from the Friends of the
Georgetown Public Library. Approved 5-0 (Cooper and Hudson absent).
D. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the monthly
statistics and patron comments with the board,
On April 23, Lashley presented the outdoor art space conceptual plans to City Council. The conceptual drawings
were well received even though an article in the Williamson County Sun may have given the impression that
Council was against the plans.
A documentary of Ruth Gruber Ahead of Time was shown during Yom HaShoah and was viewed by over 250
patrons.
E. Update on library budget and 2019-2,020 fiscal year budget requests. - Eric Lashley, Library Director. Lashley
distributed a copy of the library's budget and a list of budget requests for fiscal year 2019-20 (attached). Lashley
noted the largest expense for library is personnel costs. The library's total budget is approximately $2.6 million,
Lashley noted for next fiscal year he is requesting $50,000 for Library materials, $10,00 for Travel and Training,
$2,000 for periodicals, $1,500 for postage, $2000 for telephone services, $71,932 for a Circulation Supervisor,
$52,000 for a full-time Library Assistant, $20,00 for a part-time Library Assistant, and $25,000 for temp/on-call
Library Assistants.
Lashley reported he will be requesting $35,000 from the Friends of the Library to supplement the library
materials budget. The W.D. Kelley Foundation grant resides in a Special Revenue Account, so those funds do not
have to be spent during the fiscal year in which they are received and can be carried forward from year to year.
No action required.
F. Consideration and possible action re ardin the -library's strategic Plan. —Eric Lashley, Library Director. Board
members discussed waiting until Cooper and Hudson return to decide whether or not to have a retreat for
completing the Strategic Plan. No action taken.
G. Consideration and possible action re ardin9 future meeting dates. —Thom Sinwell, Vice Chair. The next meeting
will take place as regularly scheduled at 6:00 p.m. on Tuesday, June 4, 2019.
Vice Chair Sinwell adjourned the meeting at 7:15 p.m.
Respectfully submitted,
hu_uo,
Michael Kelley
Secretary
qiwt*"Cjang.
Lindsay Cooper
Chair
MAR 1 9 2019
CITY OF
(,F(-!RGET0A1N
:,2 6 PlA
FlC"CIAL STAIrEMENT
(UNAUDITED)
AS OF:
MARCH I)PT,
MJNIUAL
CURRENT
Y-T-r)
% 01 F
?AI.ANCIL`
BUDGET
PERIOD
ACTUAL,
Bul"Gel,
ENCUMB,
PERt 0 NN
1,097,188.00
43, 464 AC
486, 469 .84
44.34
0,00
610,719.. 16
6, 932 46)
2,1() -13 0 1()0 SALAR JES
0.00
6,932.46
0,00
O. . Uo
1 0 104 PART rMRS'
5
0.00
4 T7 1. 91
31 .31
0 00
'76,09
o 1 ;5 PART TIME 3AIARJ F.3
111, 050.00
1:3 3 . 3 4
,
76. 16
0 00
11, 0-12 . 0 5
,
-2 (j I 911"'M ` '1 1 M
I "VAR�, PAR"',
46, 450.00
3, 502 R�
40, 59
U.00
o 00
f) '19)
2 1 Mv
0 0 Q
(1 00
-3
4 3, 99
4 � 68
00
i
'0 <�O 'IA!
3 c
3 4 F, 1
24
29, 6 i
0,
6
C;
8 p
100
0 �,f-PN �114EMP
F
-7-
12 6 4
44 2
00
10(,9,78 16
9 0!; P IPJ�3t)RAN(
191, 961 CO
�i
64,813 97
49 . 2. 1
0. .00
t1c''
2 P"T H E. M F� %, T
660 00
5, 4 0 0 , 5
o 00
PAY
900 CIO
6 6
954
92 42
o 00
1 . 9 G6 . 0 0
TTY-
2j,9211 nD
0.0(1
- -
.00
-IG2
45- Bd
-
0.00
02 4 , �, 4 5. ().1
1
707, 141 .00
6(i, 3 4 4 T1
, 595 .9'7
PFR' NN I
0 ER ATI VAA F
0.00
12, 462 , 30
S6.21
859 .61
3-,R r.4
5 -02 1 r) OFFICE SUPPLIES
23, 700.00
100.00
0.00
0 . 0
SUPPLIES
15, 034 .00
0_00
15 , 033 33
G
02i0 12. PEKIOPTCAL
1,545.50
100.00
1,704,5C
-LIES 'K BINDIN.;
02 0- "1 -125 CUFI, bOG
3, 250 .00
0 624, 73
48 33
554 .7.1
0. 54
5 1 142 SUPPLIES, LIBRARY
25,200.00
0.00
- 5 6'1 69
.
31.99
30-00
2,
0 - 141 PROGRAMMING
1-7 , 500 , oc)
535.00
188.10
54 70
00
1 90
-OZI o
4, 000-00
0.00
2,
955.00
,
95. SO
Q CO
4
1, Ono, 00
1 , c Oo 0 0
11)
909j 2
96- 98
0 0.
1) X K
3, OOC.
01 0
00
17
107 6
L
1 0 0
9 H
33,724 03
2'1 92
1. 'n
12 1, 32 00
1)
0.00
0.00
() 110
t-IN A N'j,
1 (10
00
9 64
2,7 6"
(1 00
6
M] LEN 'A
3 , 000. CU
129 95
.
5, 22B, SG
-
29 20
0,00
T KI I Dj:
17, 906. 00
0 DO
3, F358 1 -1
$9 , �, 9
0A0
2,61f. I
LIIES
(i , 4,15.00
0,00
,
45.7.1
10.28-
0,00
295
0 2 0 - REFUNDS, JUDGMENTS, D,','4A PAGE
',I 10
L
'50
3 2 , 3
4 65 9, 60
4i.0
O. 00
6,
1,1 -910 VEHICLE LEASE
11 183 - 00
0.00
0.00
,
1, 765 00
41 67
0.00
1 L , 00
02 . 0 - 5, - 91 1 VEHICLE MAIN VETI ANC E,
4 236 00
0 00
143, 02-i . bO
41 .67
0.00
2 :j o , 2 2 �) , 'A
o>io st -920 BUILDING TSF
343 266.00
.
0. 00
41. 67
0.00
-
!9. 0 1� .
-9,() rEICIDJOILOGY
2ael, 820.00
()
7'79 5
'.J:1 U, 75U.52
-
41, 51
4, 300,80
472,093 68
0 P ERAT' I O'D
145 0
c A F :,I,,rl
12, 2M C, ()
0 ou,
6, " I o e. 0
62
3•Y
40 1 F3 _- 1.) K S AU 1) IIJ JA)
5, 91, 24
2,3
2 , 4 1 (A
I , zl- v
0 �,2 - 402 FOOKS VI 01,,U, !rm) ;A)
n, f� 0 5 , 63
28
3
404 B'*K; A I I P
5 6 , 0 5 0 J
00
1(1,194.27
-19
f) 0 - 4
o -2 1 {0!, A I -'T 1
22. 050 CO
u.
'0 of
0 2 4106 EN, F
2 , 000.00
0. () u
0 0 0
r) 4 0
49(j_ 54
1 0
19, 62'? . co
-
d2i, 16
1 429 82
549
0 1>2 09 W YOUTH
•6,
12, 400.00
0 0
3, 'n2.42
.25
b�i 32
2'? 2. 1 '1
4
0210 c, 2 409 BOOKS LARGE PRINT
100.00
0 00
�311 00
.
72 94
685.26
52-74
0;j I Q- `12 - 4 1 500KS . S PNN ISH
I , 950 .00
0. 00
.
0.00
4 2 3 5 13
0 . B�,) ()l,: s 1)JREC"GR
0 ',2 '
600. 00
0.00
1,76 .42
3, 32
29.90
54, 89
1, 552 3S
,
W,
DIWVII�1.10
5 2 4 12 (7HTI,DREINI'S AU,
6,900.00
0.00
31.90
r'l
02 10- 52 - 41 -5 ADULT MUSIC CD'S
3, 800.00
0.00
350.47
10.06
29.98
i 4
()2, 10 5 2.- 4 14 BOOKS - REPLACEMENT
6,000.00
0. 00
1 , 638 .78
27, 81
0.0c"
192 6, '1
0210 52- 415 ELECTRONIC MJ,TERfAT,S
4, 500. 00
0 00
4, 10-7- 36
91L27
16 6 0
429 94
52. 111 ELECTRONIC KbiFREACE
10, 1 6 00
0.00
-1-, 940. 06
'7
52 91
14, 721. 40
9'. 4 vS
182, 293 � 00
O. 00
8 1, 3 6 6'�
T0,11,I.IL, CAPITAL
2, 696,579,00
68, 121 34
1,195,063-16
45.02
19, 022.20
1, 1112, 413 64
PUBI
2, 696, 579 00
68, 123.34
1,195,083,16
45. 02
19. 022 0
1 482, 4 7 i 64
;:()W.U'N'TY SWC
Ik'
2696,579.00
68,123 34
195,083,16
45.02
19,022 ?,0
8,; , 64
TOTAL LIXPEN'�',ES
,
xr-
-, -=T=
64, 084
46 37 1
19, 022 2 ()) (
1, 360, 8'?3 641
. . KEVENUNS OVER/(UNDER) EXPENSES(
Library Budget Requests
Budget Requests — Additions to current base budget:
1. Library Materials - $50,000
2. Travel and Training = $10,000
3. Periodicals Supplies = 2,000
4. Postage = 1,500
5. Telephone = $2,000
6. Home delivery/special programming van $65,000 — Grant from Friends
Personnel Requests:
1. Circulation Manager — Supervisor for Public Services Circulation Team — Paygrade 22 = $71,932
2. Library Assistant — Fulltime Paygrade 14 = $52,165 or Part-time at $20,000
3. Library Assistant Temp/on-call = $25,000
Question: Health and Human Services element in the Comp Plan?
Arts and Culture Board
Budget Requests — Additions to current base budget:
1. Donations— (Actually Grants to arts organizations) = $10,000
2. Programming— (Public Art Program) = $37,000
Personnel Requests:
"Promoting Arts and Culture Coordinator position to Fulltime (Paygrade 24) = $78,203
"Note: Current Arts and Culture Coordinator is working 25 hours per week and getting TMRS benefits.
Personnel cost are in CVB's budget.
Patron Visits
Current Year
2017-2018
Circulation
Current Year
2017-2018
Oct
32687
29114
43804
41038
GEORGETOWN
Nov Dec
17375 27062
28197 27459
2018
36467 35565
34474 34140
PUBLIC LIBRARY
Jan Feb
28098 38313
58231 33028
2019
43704 43782
40354 37950
Mar
34359
27693
47233
41310
Apr
34863
36839
43448
38139
Annual Total
212757
381859
Annual Total
294003
498281
FY 2018-2019 Statistics
of patron
Annual Total
checkouts
4457
4008
3892
4496
4859
4848
4588
31148
Bookmobile
Circulation
2254
2234
1703
2253
1813
2494
2265
15016
Children's Programs
Attendance
1622
903
949
1830
1253
1123
1411
9091
Programs
14
9
6
15
14
5
3
66
Story Time Programs
30
16
13
29
23
20
24
155
Other (Tour, Movies, C
10
4
2
8
8
8
48
After School Programs
4
4
3
4
4
5
3
27
Teen Programs
Programs
7
7
14
Attendance
97
173
270
Teen Space Users
787
486
1273
Adult Programs
Programs
14
13
15
17
14
16
18
107
Attendance
230
222
558
552
31.7
513
736
3128
Other Services
GPI. ILL Req, filled
65
113
54
46
94
134
506
Outgoing ILL
26
16
21
24
23
27
137
ILL Requests
165
165
Internet usage (persons)
5628
3782
4011
5180
4986
23587
Overdrive usage (E-books)
3036
2833
3066
3270
2995
3370
3144
21714
Overdrive usage (audiobool,
1473
1360
1477
1604
1534
1646
1622
10716
Volunteer Hours
Adult
796.03
818.03
774.08
1008,35
1017.35
1052.10
881.70
6347.64
Teen
132.28
133.58
83.22
142.00
153.00
179.40
121.40
944.88
Community Service
50.07
12.48
50.18
1100
0,00
0.00
0.00
125.73
Total
978.38
964.09
907A8
116135
1170.35
1231.50
1003.10
7418.25
Registrations
City Residents -new
270.00
147.00
160.00
295.00
207.00
248.00
218.00
1545.00
Non -residents -new
117.00
51.00
47.00
132.00
90.00
87.00
74.00
598.00
GISD Student memb.
2
8.00
1.00
6
6.00
15.00
18.00
56.00
Total
389.00
206.00
208.00
433.00
30100
350.00
310.00
2143.00
Cash Receipts
Non-resident fees
2685.00
1610.00
1520.00
3495.00
2920.00
2835.00
2675.00
17740.00
Copies
1900.26
1244.75
122151
1979A3
1806.70
2131.14
1761.54
12047,03
Donations
2948.26
2092.25
8288.88
2788.60
2034,96
3292.82
2989.99
24435.76
Gifts/Memorials
450.00
3200.00
10500.00
16310.00
735.00
865.00
1914.83
33974,83
Meeting Room Use
persons attog meetings
4095
3406
3755
3395
4073
3963
6752
29439
# of reservations
219
162
115
153
136
174
144
1103
Library Collection Changes
Copies Added
1878
1588
1231
1466
1323
1226
1248
9960
Copies Discarded
1061
2709
1715
1234
887
1947
1831
11384
Donations Added
102
126
196
96
158
228
90
996
Page 4 of 6
Director's Monthly Report
Georgetown Public Library
K0ay2O19
May Highlights
° The library was closed on Monday, Mey27 for Memorial Day.
° The library exhibits committee met onMay 22to review proposals for the 202Dlibrary art exhibits. There were
only 13s|oto and close to 30 proposals to review,
° Programs for child ren/txvaena/tmonsinMay included:
o Recurring events such as Storytimes (no Storytime May 27-31), READ Dogs, T,een Advisory Board, Teen
Hang, Teen Writing G)poup, Homeaohoo| Happenings, and Dungeons & Dragons
o TweenFlutter and Buzz, May 11
o Music with Mar, May 2O
p Programs for adults in May included:
o Recurring awanta such as artist receptions, Knitting C|ub, Games for Grown Ups/Adult Coloring Circle and
Wired Wednesday
o Adubishhosted Summer Sips, May 17
o GPLWorld Cinema screened "The Last Suh^.May 8
o Live Music Sunday featuring Minnie and Ella Jordan, May 19.
o Art exhibits:
• The World /nnyGarden byJ.U.Sa|vont(Second floor bridge and hallway Gallery)
" Doll Portraits and Lovely Flowers byBurton Aneo(Caf6Gallery)
Patron Comments
1. Q
JL Loved Adu8'ishSummer Sips- Except Church service (in ntgroom next door) music volume prevented um
from hearing Library staff clearly. Maybe future events could be moved to library lobby,
3. Would you enjoy oi#ingotiheaofi|thycomputerstahona?
4. Summer Sips was a great program! I enjoyed tasting the different beverages and the wonderful food paired
with them. Great team work by employees.
S. For years | have put ads onyour bulletin boards, faithfully gg1tg them, Recently | put anudoneach board
(4/23) and they were gone on 5/14. If we are not supposed to put ads up -please put a note up. One library
employee said someone isnow putting them uponThursdays. Noother employee could confirm that. Please
put anote up|yyou have anew policy for posting. Thank you! Q
6. The Sumer Sips program was ogreat program. | enjoyed all the samples especially proscu#m sangria. Will
make some of it when I get home. Thank you for putting on this program. Great team work.
7. —The wounded -parking space iaowaste
-If you are wounded you are handicapped and can park there anyway
'|omhandicapped and had nnplace topark
There are only 2
B. Great presentation!Summer Sips
S. Thank you for always being friendly & helpful
10. What blast! | am so glad | name& hope there are more like this! Summer Sips
11. Get Modern Family DVD'oatleast some seasons
Page 5oy6
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- April 2019
[}ONOfR
D ONATION
Rosie Rocke
$200 in memory of Cobby Caputo
Judy Hindelang
$100 in memory of Cobby Caputo
Anna Aiken
$1000 unspecified use
Kathy Olmstead
$10 in memory of Leaf -art
Linda Scarbrough
They Came from the Sky by Stephen Harrigan
Mr. & Mrs. Andrew Smyth
$75 in memory of Cobby Caputo
Victoria Bodanza & Sally Raub
$100 in memory of Cobby Caputo
Susan Biggs
$75 in memory of Leaf Walker
Friends of the Library
$100 in memory of Leaf Walker
John Campbell
Copy of his book Week of Years
JoAnne Bergren
$28 in memory of Cobby Caputo
Lynette Haddock
Three Spunkiens Find a Monkey and
Three Spunkiens on Safari by Grammy Lyn
Blake Betts
32 books -"books you need to read before you die"
Page 6 of 6