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HomeMy WebLinkAboutMinutes_LAB_06.04.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown June 4, 2019 The Library Advisory Board met on Tuesday, June 4, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Lindsay Cooper, John Hudson, Michael Kelley, Linda Schaffer, Thom Sinwell, and Richard Thielmann. MEMBERS ABSENT: Cale Hart STAFF IN ATTENDANCE: Eric Lashley — Library Director, The meeting was called to order at 6:00 p.m. by Chair Cooper. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B. Consideration and possible action to approve the May 7 2019 Library Advisory Board minutes. — Lindsay Cooper, Chair. Motion by Sinwell; second by Kelley to approve the May 7, 2019 Library Advisory Board minutes. Approved 6-0 (Hart absent). C. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed the library statistics and patron comments as provided in the agenda packet. Lashley reported the Summer Reading Program kicked off with the theme A Universe of Stories. Library staff received and reviewed 30 art proposals for 13 slots available for the library's 2020 exhibits. Lashley reported the Adultish program sponsored by Thom and Vicky Sinwell, Summer Sips, was a big hit on May 17t". Lashley discussed other well attended programs such as GPL Cinema's screening of "The Last Suit" on May 8 and Live Music Sunday with Minnie and Ella Jordan on May 19. Lashley and Community Outreach Assistant Kalena Powell will be presenting at a workshop with Council on June 11 to discuss the Outreach program and van the Friends of the Library would like to purchase for the library. Lashley will be attending the American Library Association Conference in Washington, DC on June 20. After more than a decade of service, Reference Librarian Suzette Davidson will retire from the library on June 20. There will be a reception for her at 2 PM on Sunday, June 30 on the 2nd floor bridge area. Lashley met with representatives of the Texas Institute of Letters about a potential conference here in Georgetown in March 2020. He will also give a presentation at Senior University on June 6 and two workshops for the Texas Main Street Program on June 13. No action required. D. Report on the Texas Library Association Conference. — John Hudson, Board Member. Hudson spent two days at the conference and relayed the story of Lashley receiving the 2019 TLA Librarian of the Year Award to the board. He said he was pleasantly surprised by the large number of LGBTQ publishers and materials for young adults. Hudson noted the Georgetown Library is ahead of other libraries in terms of programming, but were holding our own in terms of Technology. Hudson recommended to Lashley the library take advantage of an Edge Benchmark assessment. Edge Benchmarks provide a comprehensive framework of key performance indicators for public libraries' digital inclusion efforts and community leadership role. There was a lot of discussion of libraries providing social services. Hudson spent a lot of time in the Exhibits Hall looking at furniture. Hudson suggested that with the amount of debt the City currently has, a satellite model of services versus a branch library maybe appropriate. Thielmann asked about difference between a branch and a satellite branch. Hudson explained a branch is a bigger bricks and mortar facility, whereas a satellite could be rented space in a retail shopping center. The board and Lashley discussed the benefits of a satellite model. Hudson mentioned a number of articles published recently talking about the importance of neighborhood libraries. Lashley mentioned the book Palaces for the People which was a sociological study of the importance of libraries in neighborhoods. No action required. E. update on library's budget and fiscal year 2019-2020 budget requests. — Eric Lashley, Library Director. Lashley reported the Assistant City Manager will give a report to Council on June 11. At this time, there is a good chance the Circulation Supervisor position will be included in the City Manager's proposed budget to Council. That position would manage the circulation desk schedules and the staff in Public Services. Lashley also hopes Amanda Still's position as Arts and Culture Coordinator will be bumped up to full-time. No action required. F. _Consideration and possible action regarding the library's strategic plan. - Eric Lashley, Library Director. There was little discussion about specifics in the Strategic Plan. Hudson wants a future discussion on technology and satellite model of service. Lashley will try and research on satellite branch services and see if he can speak with libraries who have the service at the ALA Conference in Washington. The board discussed having a half day retreat in July to go over the Strategic Plan. The board proposed a retreat on July 20th from 9 a.m. to 1 p.m. No action taken. G. Consideration of future meeting dates. — Lindsay Cooper, Board Chair. The board decided to continue to meet on July 2d, but move the meeting time to 4:30 p.m. Motion by Hudson; second by Kelley to move the July Library Advisory Board's meeting time to 4:30 p.m. Approved 6-0 (Hart absent). Chair Cooper adjourned the meeting at 7:15 p.m. Respectfully submitted, ti 1 l i Michael Kelley Secretary i"W "'7ft r Lindsay Cooper Chair GEORGETOWN PUBLIC LIBRARY t Oct Nov ' Dec lari Feb Mdf r M Annual Total Patron Visits Current Year 32687 17375 27062 28098 38313 34359 34863 35202 247959 2017-2018 29114 28197 274459 58231 33028 27693 36839 26622 381859 Circulation 2018�� _ 2019 Annual Total Current Year 80 434 36467 35565 43704 43782 47233 43448 46603 340606 2017-2018 41038 34474 34140 40354 37950 41310 38139 41307 498281 FY 2018-2019 Statistics # of patron Annual Total checkouts 4457 4008 3892 4496 4859 4848 4588 4651 35799 Bookmobile Circulation 2254 2234 1703 2253 1813 2494 2265 1933 16949 Children's Programs Attendance 1622 903 949 1830 1253 1123 1411 1321 10412 Programs 14 9 6 15 14 5 3 3 69 Story Time Programs 30 16 13 29 23 20 24 24 179 Other (Tour, Movies, C 10 4 2 8 8 8 8 4 52 After School Program: 4 4 3 4 4 5 3 4 31 Teen Programs Programs 7 7 7 14 Attendance 97 173 89 270 Teen Space Users 787 486 608 1273 Adult Programs Programs 14 13 15 17 14 16 18 17 124 Attendance 230 222 558 552 317 513 736 610 3738 Other Services GPL ILL Req. filled 65 113 54 46 94 134 44 550 Outgoing ILL 26 16 21 24 23 27 25 162 ILL Requests 165 48 213 Internet usage (persons) 5628 3782 4011 5180 4986 23587 Overdrive usage (E-books) 3036 2833 3066 3270 2995 3370 3144 3604 25318 Overdrive usage (audiobook 1473 1360 1477 1604 1534 1646 1622 1783 12499 Volunteer Hours Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 840.18 7187.82 Teen 132.28 133.58 83.22 142.00 153.00 179.40 121A0 138.15 1083.03 Community Service 50.07 12A8 50A8 13.00 0.00 0.00 0.00 8.00 133.73 Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 1003.10 986.33 8404.58 Registrations City Residents -new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 289.00 1834.00 Non -residents -new 117.00 51.00 47.00 132.00 90.00 87.00 74.00 139.00 737.00 GISD Student memb. 2 8.00 1.00 6 6.00 15.00 18.00 27.00 83.00 Total 389.00 206.00 208.00 433.00 303.00 350.00 310.00 455.00 2571.00 Cash Receipts Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 2835.00 2675.00 3455.00 21195.00 Copies 1900.26 1244.75 1223.51 1979.13 1806.70 2131.14 1761.54 1858.80 13905.83 Donations 2948.26 2092.25 8288.88 2788.60 2034.96 3292.82 2989.99 1841.18 26276.94 Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 865.00 1914.83 1950.00 35924.83 M1leeting Room Use persons attdg meetings 4095 3406 3755 3395 4073 3963 6752 3311 32750 #of reservations 219 162 115 153 136 174 144 133 1236 Library Collection Changes Copies Added 1878 1588 1231 1466 1323 1226 1248 1106 11066 Copies Discarded 1061 2709 1715 1234 887 1947 1831 1433 12817 Donations Added 102 126 196 96 158 228 90 124 1120 Page 4 of 6 Director's Monthly Report Georgetown Public Library June2019 June Highlights Programs for child mninJune included: o Recurring events such as Storytimes.READ Dogs, Teen Advisory Board, Teen Hang, and Dungeons &Dragons Summer Reading Programs: o Summer Reading Kick-off with K8c Pitts, June o Tweenkick-off with NASA Ambassador Greg Lawson, June 5 o Teen Kick-off with Life Size Sorry, June 7 o StaoiGray, June 11 o TvveenAstronaut Training, June 12 o Buzz LightveerofStar Command, June 13 o Teen Harry Potter and the Goblet ofFire 8.HogxmartsLEG(]Build, June 14 o Wildlife onthe Move, June 15 o T\ween magic workshop with Kent Cummins, June 19 o Teen Cosmic Spa Day, June 21 o Mad Science, June 25 m T\weenGalaxy Painting wlKimberly Keller, June 26 o Space Chimps movie, June 27 o Teen Star Wars Escape Room, June 28 � Teen Summer Art Show, June 7-Juk/31.Submissions accepted through July 5.Winner will beannounced July 12and will receive aK8ich@8|`s gift card. � Programs for adults inJune included: .o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday o Adultish began the Adult Summer Reading program with a screening of "The Farthest", June 12 o Live Music Sunday featuring Texas Bach Festival performers, Juma16. n Art exhibits: ° The Beauty is All Around Us by Jan Frazier (Second floor bridge and hallway galleries) • Nature at its Best by Sherry McRae (Caf6Gallery) • TSOS Annual Summer Show by Texas Society of Sculptors members (1st and 2nd floor) - Visitors can view the 72 pieces throughout the library and vote for their favorite three through July 1S. - Awards reception will be held on July 21 at 1 p.m. Awards will be given for 1 st-3,d place, honorable mentions, People's Choice and Librarian's Choice. Patron Comments 1. What docolors onadult fiction books mean? The staff member did not know. 2. Aninstant success otory!( 3, Library Director Eric, you will use olot less paper towels ifyou put less inthere & don't pack them ao tight because people are wasting & making a mess of them because they're packed so tight in there. I have often been here as the library is closing & the paper towels are still packed so tight that they are still coming out in shreds & often people have made a mess on the floor with them. 4. It has been noted to me by a visitor (she also submitted a written suggestion). The the janitorial staff should stop packing the papertovve|smobght.OnewiUpuUoutohandhu|.vvasUngthetovve|s-theyama hard topull out one ototime. = increased cost for library and amess. 5..Mrs. Elizabeth went above&beyond tohelp adisabled/wheelchair bound lady patron today. BRAVO!! Eric, you have aGREAT team!| Page 5of6 GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2019 Thom & Vicky Sinwell $250 for Adultish Summer Sips program Congregation Havurah Shalom DVD Ahead of Time: The Extraordinary Journey of Ruth Gruber Jack Frost Foundation Bluebonnet Button Club & Austin Button Club Joseph Aubin Anonymous Joan Thomasson The Rippey Family Ann Seaman The Woman's Club Rosie Rocke Bill Hart $500 for children's programming Antique & Collectible Buttons by Debra J. Wisniewski $500 for GPL World Cinema The Walking Dead Vol. 25 & Vol. 26 $25 in memory of Betty First $500 for kids materials/programs Her books Swaggart & America's Most Hated Woman $100 for 4 spring speakers -Jackie Lam mert, Dr. Ron Swain Glada Mundt and Bob & Kelly Kalka $75 in memory of Mary Jones & Barbara Wobrock Copies of Way of the Warrior Kid 1,2 & 3 Page 6 of 6 Notice of Meeting for the Library Advisory Board of the City of Georgetown July 20, 2019 at 9:00 AM at Staff conference room, first floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Consideration and possible action to update the library's strategic plan. -Eric P. Lashley, Library Director. Certificate of Posting I, Robyn Densmore, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 808 Martin Luther King Jr. Street, Georgetown, TX 78626, a place readily ible to the general public as required by law, on the day of 5 accessible 2019, at . and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Robyn Densmore, City Secretary �M' Library Services Strategic Plan Georgetown Public Library Vision: The Georgetown Public Library will be a catalyst for an enriched community. Georgetown Public Library Mission: The Georgetown Public Library engages, enlightens, and empowers the community. • 9 The purpose of the Georgetown Public Library's strategic plan is to clearly define the library's priorities and services for the next five years. Goal 1: Expand community access to information, collections, and other Library Resources. Objective 1: Increase outreach efforts to citizens with limited mobility and access to transportation by use of a bookmobile. Strategies a. Identify neighborhoods which include citizens with limited mobility and access to transportation b. Identify and contact day care providers to set up visits c. Establish liaison with activity directors of nursing homes and assistant living facilities d. Maintain Inter -Library Loan program with Georgetown Independent School District Objective 2: Provide reference service during all public hours Strategies a. Determine staffing schedules and hire staff b. Hire more staff, as hours increase Objective 3: Enhance access to library collections through effective marketing strategies. Strategies a. Organize a method for customers to be able to recommend books to other customers b. Promote reader's advisory through displays of books and booklists recommended by patrons c. Offer book talks or book reviews d. Objective 4: Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the library. Strategies a. Design promotional information guides for distribution to the public b. Distribute information about the library through the Internet, local community networks, and media outlets c. Increase public knowledge about library programs and services by publishing articles in the Williamson County Sun, City Reporter, and other local publications d. Involve staff proactively in community organizations, events, and leadership — Objective 5: Develop a program that assists citizens in finding information regarding social services. Strategies a. Identify and create relationships with nonprofit social services agencies b. Provide space and resources to nonprofit agencies c. Provide assistance for citizens to navigate the social services bureaucracy Objective 6: Decrease patron wait time for materials. Strategies a. Purchase multiple copies of titles in heavy demand b. Streamline acquisitions process c. Purchase all books that appear on the New York Times bestseller list d. Encourage donations of bestsellers and recently released materials e. Encourage customers to request materials for purchase Objective 7: Maintain a collection that meets state and national standards. Strategies a. Maintain a materials budget that equals or exceeds the median per capita expenditure determined for libraries with a population between 50,000-100,000 as reported in the annual Public Library Data Service b. Set up materials acquisitions plan to target areas of deficiency c. Establish a collection of 4 items per capita Page 4 of 9 d. Exceed circulation of 8 items per capita e. Maintain a collection in which 25% of the collection is less than 5 years old f. Weed the entire collection on an annual basis Objective 8: Increase non-traditional library materials Strategies a. Maintain audio books collection b. Maintain compact disc collection c. Maintain digital video disc collection Goal II: Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. Objective 1: Insure staff is adequate to provide basic service whenever the library is open. Strategy a. Increase staff to equal the median FTE as determined by the Public Library Data Service (PLDS) Objective 2: Provide children's librarian in the children's area during all open hours. Strategies a. Maintain staffing levels Goal III: Provide high quality library services that enrich the lifelong learning needs for the community. Objective 1: Provide and improve access to the library's catalog, the Internet, and other appropriate on-line electronic resources. Strategies 99-MUM a. Improve the library's Internet web site b. c. Provide training program for staff and library volunteers d. Provide public terminals, laptops, iPads, and other mobile devices for patrons to connect to the Internet e. Train public to use technology effectively within the library f. Develop publicity campaign to inform community of newly added resources g. Develop technology plan that will keep the library abreast of technology change and update plan annually h. Provide wireless Internet access to patrons' personal computers Objective 2: Redesign the reference and non-fiction collection to support independent learners. Strategies a. Identify content areas most utilized or requested by patrons b. Continually identify and evaluate materials that support activities of the life long learner c. Collect and maintain genealogy and local history materials that enhance users' knowledge and understanding of the community Objective 3: Develop programming to meet the needs and interests of adults. Strategies a. Every three years survey adult users to identify the interests and needs that are appropriate for library -based programs b. Conduct continuous customer satisfaction surveys b. Provide space and assistance for Senior University classes c. Seek co-sponsors from other community groups for library -based programs d. Contact continuing education agencies annually in order to improve public library service for adult students e. Provide space for English as a second language classes f. Provide space and opportunities for tutoring g. Provide computer assistance Objective 4: Develop programming to meet the needs and interests of young adults (teens) Strategies a. Survey young adults identify the interests and needs that are appropriate for library -based programs b. Create a space specifically designed for young adults c. Establish a young adult collection of 4 items per young adult, which would include Graphic Novels d. Seek co-sponsors from other community groups for library -based programs targeted at young adults e. Maintain a Young Adult Advisory Board Objective 5: Develop programming to meet the needs and interests of children. Strategies a. Provide storytimes for Spanish speaking children b. Provide special programs during school holidays c. Provide evening and weekend storytimes d. Establish a children's collection of 4 items per child e. Provide adequate space for special children's events such as the summer reading program and other educational and cultural events f. Provide storytimes for children with learning disabilities g. Develop and promote a toy lending library Objective 6: Provide adequate space for library customers to meet and share information and ideas. Strategies a. Provide large meeting room for civic and community organizations to meet b. Provide large meeting room to hold lectures, concerts, recitals, public forums, book clubs, and cultural and educational events c. Provide small meeting rooms for group study and small meetings d. Provide space for public art exhibits, displays, and crafts Objective 7: Provide access to tools for library customers to perform home maintenance. Strategies a. Research the feasibility of operating a tool lending library b. Recruit volunteers that can assist with the lending library c. Identify community groups that may wish to partner with the library to establish at tool lending library d. Solicit donation of tools for tool library Goal IV: Develop a professional working environment that fosters continuous improvement, teamwork, and creativity. Objective 1: Establish continuing education requirements for Library Director Strategy a. Require completion of a minimum of 24 hours of continuing education courses per year or 3 hours of college credit per year Objective 2: Develop appropriate in-service training program for all staff. Strategies a. Identify staff training needs and customize training plan for each staff member annually b. Train all staff in customer service, teamwork, and communication skills c. Provide standardized training for new hires d. Conduct weekly staff meetings e. Conduct monthly safety training Objective : Support staff attendance at conferences, seminars; and continuing education events: , Strategies a. Identify continuing education opportunities that match employees' training plans and send staff to appropriate events b. Provide annual financial support for both institutional and personal memberships in professional organizations c. Provide financial support for staff participation in professional organizations Objective 4; Develop an effective volunteer program Strategies a. Add paid volunteer coordinator to plan for and train volunteers b. Identify jobs for volunteers and develop work plans with staff C. Recruit; train, schedule and evaluate volunteers d. Identify community groups and organizations that wish to establish formal volunteer partnerships with the library Goal V, Promote the arts and culture in the City of Georgetown and create opportunities for art in public places. Objective `: To acquire public art for the new library. Strategies b. Solicit donations of art from local artists c. Commission works of art for City facilities d. Establish a rotating art collection among the various art organizations in Georgetown Objective . Develop cultural programming at the library. Strategies 'age 8 of 9 a. Coordinate with Southwestern University, the Williamson County Historical Museum, Preservation Georgetown, and other organizations to assist with cultural programming b. Provide meeting room space for cultural events Goal VI: Build relationships and partnerships that support outreach and reflect the community's diversity. Objective 1: Initiate new partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens. Strategies a. Establish relationships with other area libraries to share information and pool resources b. Establish contact with area businesses, industries, nonprofit and governmental agencies as potential partners for library programs c. Improve communications with local schools to coordinate resources and collaborate on projects Page 9 of 9