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HomeMy WebLinkAboutMinutes_SPCS_03.21.2019Minutes of the Meeting of the Strategic Partnerships for Community Services Advisory Board City of Georgetown, Texas March 21, 2019 The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas, met on Thursday, March 21, 2019 at 5:30 p.m. Members Present:, Alexia Griffin, Michael Douglas, Natalia Ornelas Members Absent: Jaquita Wilson, Jerry Haecker Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager MINUTES A. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair Vice -Chair Douglas noted that Alexia Griffin, Natalia Ornelas, Michael Douglas, and staff liaison, Shirley Rinn were present. Jaquita Wilson and Jerry Haecker were absent. A quorum of members were present. B. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair The meeting was called to order by Vice -Chair Douglas at 5:30 p.m. C. Nominations and election of Vice -Chair and Secretary of the SPCS Advisory Board. — Jaquita Wilson, SPCS Advisory Board Chair Motion by Griffin, second by Ornelas to nominate and elect Michael Douglas as the Vice -Chair of the SPCS Advisory Board. (Approved 3-0) (Wilson and Haecker Absent) Motion by HaeckeF, (Douglas)* As amended, second by Ornelas to nominate and elect Alexia Griffin as the Secretary of the SPCS Advisory Board(Approved 3-0) (Wilson and Haecker Absent) D. Review and discussion regarding the By -Laws for the Strategic Partnerships for Community Services and the City Council Attendance Policy for Board Members--Jaquita Wilson, SPCS Advisory Board Chair and Shirley Rinn, Board Liaison Rinn went over the by-laws and reiterated the attendance policy and how it impacts the members of the SPCS Advisory Board. She told them that there have not been any changes to the by-laws since last year. E. Consideration and possible action to approve the Minutes from the July 24, 2019 SPCS Advisory Board Meeting—Jaquita Wilson, Advisory Board Chair Motion by Ornelas, second by Douglas to approve the Minutes, as amended from the July 24, 2018 SPCS Advisory Board Meeting. (Approved 3-0) (Wilson and Haecker Absent) SPCS Advisory Board Minutes March 21, 2019 Page 1 of 3 F. Overview and possible action regarding the review of the grant cycle timeline, the Policy, Guidelines, Application, and Evaluation and Recommendation Process for the FY 2019-20 Strategic Partnerships for Community Services Grant Cycle--Jaquita Wilson, SPCS Board Chair and Shirley J. Rinn, Board Liaison Rinn provided an overview of the timeline for the approval of the City's FY 2019-20 budget. Rinn told the Board that several of the Williamson County Funders are no longer using the Common Application form because it didn't meet all of their needs because they weren't getting the information that they really needed from the agencies applying for their grants. She provided an overview of the changes that the Georgetown Health Foundation had made to their grant application and discussed with the Board as to whether not they were happy with our current format or whether or not they wanted to look at amending the City of Georgetown's grant application. She also told them that several of the funders are using "Letters of Intent" prior to sending out their grant applications and asked the Board whether or not that was something they might be interested in doing. There was some discussion regarding the purpose of "Letters of Intent" and their use as a screening tool to vet new agencies. After a lengthy discussion, the Advisory Board didn't think that it was necessary for the City to do "Letters of Intent" in our grant process and that our current process works and that we do not need to change anything. The Board indicated that they liked the way we divided the grant applications up last year so that each board member only had to do a deep review 4 or 5 applications and provide an overview to the entire board when we vetted the applications to make recommendations to the City Council. Rinn verified that the Board wanted to use that same process for FY 2019-20. Rinn also told the Board that the funding that is in the proposed FY 2019-20 budget is the same amount as it was last year. There was discussion regarding the status of A Gift of Time Adult Daycare. Rinn told the Board that A Gift of Time has been providing regular updates of its status and that a broader discussion of its status would be brought to the board for further consideration and possible action at a future date. She let the Board know that as of this time the funding A Gift of Time received has not been spent because a facility has not been finalized yet. She gave a brief overview of their efforts and struggles to locate a building. She also told the Board that if at some point in the future that A Gift of Time was required to return the grant it received to the City, those funds would be returned to the General Fund, and would not be available to the SPCS Advisory Board to award to a different grant recipient. There was additional discussion regarding Opportunities for Williamson -Burnet Counties, Inc. (OWBC). Rinn told the Board that OWBC would be bringing their request for in -kind rent and utilities through the SPCS Grant Application process for FY 19-20. However, after meeting with the agency, Rinn told the Board that the following fiscal year that OWBC would be requesting that the City Council combine their lease agreements and include provisions within those agreements for the in -kind rent and utilities. Rinn explained to the Board again, that the reason this request comes through the SPCS grant process is because the current lease terms require that they do so. SPCS Advisory Board Minutes March 21, 2019 Page 2 of 3 Rinn also provided an overview of the history on the City Council established the $5.00 per capita threshold in the SPCS Policy and Guidelines. She also provided a more detailed history on how the social services grant program has evolved over the years to its current format. G. Consideration and possible action to set dates and times for FY 2019-20 Partnerships for Community Services Advisory Board Meetings--Jaquita Wilson Board Chair The next meeting date will be determined at a later date. Adjournment Motion by Douglas, second by Griffin to adjourn. Meeting was adjourned at 6:30 p.m. Attest: Alexia G iffin, Board Secretar SPCS Advisory Board Minutes March 21, 2019 Page 3 of 3 %Ja(quilA Wilson, Boa!Ok' i