HomeMy WebLinkAboutMinutes_ARTAB_08.20.2019Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
August 20, 2019
The Arts and Culture Board met on Tuesday, August 20, 2019 at 4:30 p.m. in the second floor Small
Conference Room of Georgetown Public Library, 402 W. 8th Street.
Present: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
Absent: None.
Staff present: Amanda Still — Arts and Culture Coordinator, Eric P. Lashley — Library Director and Lawren
Weiss -Administrative Assistant.
Chair Estes called the meeting to order at 4:30 p.m.
Regular Agenda
A. Citizens wishing to address the Board. — Jane Estes, Board Chair. None present. No action
required.
B. Announcements regarding arts and culture. — Janes Estes, Chair.
a. Susie Flatau with Georgetown Art Works announced the Cultivated on Dry Land exhibit
opens on 8/23. Georgetown Art Center will host a monthly creative series called Engage in
the studio space and local art organizations. Emma McMullen will be the first speaker on
September 21 and will discuss navigating social media. This event is free and open to the
public. The Canvas Project will take place 3rd Sat. in September, which is a partnership w/
Wolf Ranch. Four people will run for the at -large positions on Georgetown Art Works' board.
Elections will be held September 9.
b. Carol Watson with Georgetown ISD announced September 17, Georgetown High School will
host a talent show at the PAC. The event is a fundraiser for the choir department. Tickets are
$5 each.
c. Jane Estes with Lark & Owl Booksellers announced the ribbon cutting celebration on August
29, followed by Penguin & Random House representatives sharing a book preview later that
evening. This event is free and open to the public. Friday, August 30, L&O will host Family
Fun with the Georgetown Fire Department. This event will feature a meet & greet with Koda
the Fire Dog, story time with a firefighter and a climb aboard a GFD fire truck. All weekend
long, L&O will host yard games and live music.
Upcoming events include:
i. Writers' League of Texas event in September
ii. GPL Adult Spelling Bee @ L&O, September 20. The Bistro will sell themed cocktails.
iii. Sept. 25 Dr. Edward Berger speaking about his math books.
iv. Sept. 26 @ 7 p.m. Rashad Jennings, a literacy advocate and former NFL player, will
do a book signing for his children's books.
d. Linda Wilde with Texas Society of Sculptors announced the annual library show was a great
success with five times the number of people's choice votes this year compared to last year.
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There will be artist demos, featuring five artists using different mediums in the library lobby on
September 14. Last day to view this show is September 21.
e. Laura Sewell with Southwestern University announced there will be about 50 music concerts
this season. The Sarofim Music Series will feature classical guitarist Adam Del Monte, among
many others. The Annual Student Art exhibit is currently up in the Alma Thomas Fine Arts
Center, which has experienced a high attendance. The theatre department will showcase The
Wolves, 12 Angry Jurors, Little Women the Musical and Stupid F##ing Bird.
f. Stuart Wallace with Georgetown Art Works announced they are working on Art Hop, which
will be on display at the Art Center and Georgetown Public Library September 27-October 26.
GAW will launch its new website on September 1.
No action required.
C. Consideration and possible action to approve minutes from the July 16 2019 meeting minutes. —
Jane Estes, Chair. Motion by Wilde; second by Sewell to approve minutes from the July 16,
2019 Arts and Culture Board meeting. Approved 7-0.
D. Consideration and possible action to consider a request from Georgetown Art Works' President
Stuart Wallace fora grant for the Art Center. —Eric Lashley, Library Director. Georgetown Art Works'
President Stuart Wallace provided an overview of the organization's expenses, revenues and
programs. Wallace requests that the City invest more finances into the Art Center, to help the
organization maintain the same level of functionality. This would show support of the organization
and help the two organizations move toward the City managing the facility in the future with
Georgetown Art Works acting as a fundraising and supporting organization such as the Friends of
the Library. Following much discussion, Sewell proposed providing a grant to Georgetown Art
Works utilizing any remaining funds from this fiscal year. Watson seconds, approved 7-0.
Much discussion followed regarding supporting GAW's request to council. Sewell moves to support
GAW requesting $13,000 of contingency funds from City Council. Snuffer seconds, approved 7-0.
E. Consideration and possible action to accept a sculpture donation from artist Ho Baron. —Amanda
Still, Arts and Culture Coordinator. Still explained that it would cost the City roughly $1,175 to
transport and install in COG, if donation is accepted. Board proposed reaching out to Mickie Avery
ask for her support accepting the donation. If Avery is not interested, board members suggested
asking Avery for a referral to someone who may be willing to help with this piece either monetarily or
via transportation of the piece to Georgetown. After some discussion, Still will reach out to Mickie
Avery and Sewell will approach Novak to inquire about sponsoring a Ho Baron donation. Next
meeting Still and Sewell will provide updates. No action taken.
F. Consideration and possible action to donate a portion of the old Recreation Center playscape mural
to the Georgetown Citizen Memorial Association. —Amanda Still, Arts and Culture Coordinator.
Amanda worked with Kimberley Garrett the Parks and Recreation department and Paulette Taylor
with GCCMA regarding the former playscape mural. Taylor would like GCCMA to take ownership of
the mural if the City is willing to donate. Following brief discussion, Fleming moves and Sewell
seconds to donate the playscape mural to GCCMA. Approved 7-0.
G. Consideration and possible action to approve the Arts Respond Pro'ect TCA grant application. —
Amanda Still, Arts and Culture Coordinator. City staff need support from the Arts and Culture Board
to request permission from City Council to apply for Texas Commission on the Arts grant. The
application requests funding for the Preserving History mural. Watson moves to support the TCA
application and request to City Council. Sewell seconds. Approved 7-0. The Preserving History
mural will be located on the back of City Hall and adjacent to the Shotgun House.
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H. Consideration and possible action to select submissions for the 2019-2020 Sculpture Tour. —
Amanda Still, Arts and Culture Coordinator. Still gave an overview of her meeting with the Parks and
Recreation employees responsible for installing the Sculpture Tour pieces each year. Still reviewed
the disqualified pieces with the board and reminded them to rate the remaining submissions before
next meeting. At the board members' request, Still will find out if Rose Mallow is a functional bench
and ask the Parks department to reconsider Canis Major. Still will suggest locations based on
ratings next meeting when the official vote takes place. No action taken.
Consideration of the Arts and Culture Coordinator's monthly report. — Amanda Still, Arts and Culture
Coordinator. Still discussed the monthly report with the board, as provided in the agenda packet,
regarding the following topics:
a. Brown Bag Lunch- Sept. 24 @ noon.
b. Public art projects: sculpture tour (rack cards, scavenger hunt/QR Codes), City Hall gallery,
Preserving History mural and events in February 2020.
c. Utility box for 8th & Austin Avenue -Still asked board members to vote on which EVHS
submission should go on the next utility box wrap. Sewell moves to select "Cloudy Day" by
Kayla Moore on 8th St. & Austin Ave. utility box. Wilde seconds, approved 7-0.
J. Consideration and possible action regarding future meeting dates. — Jane Estes, Board Chair. The
next meeting will occur as regularly scheduled on Tuesday, September 17, 2019 at 4:30 P.M. There
will also be a special meeting on September 13 in the library's Classroom 211 from 9 a.m.-12 p.m.
for strategic planning. No action taken.
Chair Estes adjourned the meeting at 7:11 p.m.
Respectfully submitted,
Carol Watson
Board Secretary
Jane Estes
Board Chair
Page 4 of 4
Application Information
• Contact Name (First Name/ Last Name)
Amanda I Still
Contact Title
Arts and Culture Coordinator
Email Address amanda.still@georgetown.org Area Code & Phone 512 930-8471
Period of Support Requested (will determine your contract dates)
Starting month and year 09/01/19 to Ending month and year 02/28/20
Date payment is preferred 10/01/19
Information on Audience Targeted by your Proposal
This proposal intends to involve or serve ( select all that apply):
✓❑ Cultural tourism ❑ At -risk youth
❑ Health and Healing
❑ Older adults
❑ Economically disadvantaged
How many adults will be engaged in "in -person" arts
• experiences?
❑ Technology innovations
❑ Presenting or touring
❑ International exchange(artist or art; import or export)
48,621
Persons Served by this Proposal:
How many children/youth will be engaged in "in -person" arts experiences? 200
How many artists will be directly involved in providing artistic 02
experiences?
How many people with disabilities will be served from this proposal?
in accessible facilities? 10 in special programming? 0
Ethnicity Information Educational Audiences Targeted:
What is the approximate ethnic breakdown
of the individuals to be served by this proposal?
N - American Indian / Alaskan Native
A - Asian
B - Black (not Hispanic)
H - Hispanic
•W - White (not Hispanic)
P- Native Hawaiian/Pacific Islander
M - Multi -Racial
Not Specifically Focused on Education (none)
Pre -Kindergarten Children
K-12 Education
Higher Education
Adult Learners
Page 6 of 25
Texas Commission on the Arts - ARP
One page organizational history (approximately 400 words)
"The City of Georgetown's Arts and Culture Board was established for the purpose of actively pursuing the placement
of public art in public places and serving to coordinate, promote and support public access to the arts. The Board was •
also established to encourage, stimulate, promote and foster programs for the cultural enrichment of the City, thereby
contributing to the quality of life in Georgetown, and develop an awareness of the value of the arts in the business
community, local government and the general public" (Strategic Plan, 2013-2018).
The City of Georgetown is in the process of relocating City buildings and offices off the retail district of the historic
Georgetown Square to a central location near the Georgetown Public Library. The old library, which remained vacant
for eleven years, was repurposed into the new Georgetown City Hall in 2018. Adjacent to City Hall is the historic
Shotgun House, built between 1920 and 1930. The Shotgun House is managed by the Georgetown Cultural Citizen
Memorial Association (GCCMA). The GCCMA "exists to educate, preserve, and celebrate African American history
and culture. GCCMA fulfills its mission by partnering with religious, educational, civic, and other organizations to
provide for youth of all citizens in Georgetown, TV (GCCMA brochure). GCCMA also has a long-term vision for the
Shotgun House that includes a Living History Museum and archives donated by the surrounding community (GCCMA
brochure).
•
•
Texas Commission on the Arts - ARP
Page 7 of 25
One page project description (include specific information on the project including the key personnel, targeted
audience, and goals) (approximately 400 words)
•The Downtown Georgetown Cultural District requests $3,500 to support a historic mural in the cultural district that
will address specific needs of the community, establish a tourism destination, contribute to preserving and reusing the
historic fabric of the community, enhance property values and foster local cultural development.
9'_
As part of the development of the new civic spaces there are plans to connect City Hall, the Municipal Court, the
Historic Light and Waterworks Building, and the Georgetown Public Library with a community green space for public art
and cultural programming. The Shotgun House is part of the new civic complex and is adjacent to the City Hall building.
A large wall space at the back of City Hall is the perfect place for a public art mural that would promote community
engagement, cultural preservation, and excitement within the neighborhood for the programming opportunities that new
development and growth provide, while honoring history and the traditions of the past.
The targeted audience for this mural includes the members of GCCMA and adjacent neighborhood, City employees,
library patrons, and Cultural District patrons both local and visiting. Key personnel include the Arts and Culture
Coordinator, the Library Director, and the Arts and Culture Board.
Goal I: Community Engagement
Strategy I: Make cultural preservation and commemoration a primary focus of the mural project by researching the
cultural heritage of the neighborhood and selecting a theme or significant local community figure to honor in the mural
design
Strategy II: Engage the help of the non-profit, GCCMA, in putting together a neighborhood forum to assess the needs
of the neighborhood and receive input/feedback for the mural project
Strategy III: Plan unveiling event during Black History Month and coordinate the event with other events sponsored by
GCCMA during their month of cultural programming
Strategy IV: Rather than put out a public call for art, commission a local artist or group of local artists within the
GCCMA network of artists; this will help engage the community and inspire participation
Goal II: Cultural Participation
Strategy I: Work with commissioned artist(s) to design a portion of the mural to be a "paint by numbers" project where
community members can contribute to the painting of the mural
Strategy II: Plan the unveiling event and reception to be a neighborhood event such as a block party or small music
festival
Strategy III: Organize a GCCMA membership drive during community painting times and the unveiling event
Page 8 of 25 Texas Commission on the Arts - ARP
How does this project address the priority area? (approximately 200 words)
The Shotgun House and the Georgetown Public Library are cultural assets of the Georgetown Cultural District, and
enhancing each of these assets will directly address the cultural district goals of: "Addressing specific needs of a •
community", "Establishing tourism destinations", "Preserving and reusing historic buildings", "Enhancing property
values", and "Fostering local cultural development". The public art mural is one phase of the larger civic development
project that includes public art, green space, and supplemental festival and cultural programming space that will attract
visitors, potential residents, and new businesses to Georgetown. This project also does an excellent job of considering
the relevance of the project to local residents while striving to attract tourism.
Goal III: Cultural Tourism/Promotion
Strategy I: (Pre -event) Engage the help of the Georgetown Convention and Visitor's Bureau and the City's
Communications Department to push the mural story for editorial coverage to media outlets through their contracted
publicity firm
Strategy It: (Pre -event) Post the unveiling event to media outlets and enlist the help of CVB and Sheraton/other
Georgetown lodging to publicize the event; send out digital invitations to stakeholders; post event on social media and
send to media outlets
Strategy II: (During event) Prominent keynote speaker to unveil project; City videographer and photographer; invite
news outlets
Strategy III: (Post -event) Send post -event press releases with professional photos to media outlets
How will you gauge the success/impact of this project? (approximately 200 words) •
The impact of the project will be assessed using the following methods:
-Track quality of quantity of media coverage
-Track number of views and engagements of event posts on social media
-Track number of attendees to the "painting party" and unveiling event through RSVP's and sign -in sheet
-Number of new members to GCCMA
-Ask members of GCCMA, Arts and Culture Board, Main Street Board, and Convention and Visitor's Bureau to fill out a
post -event survey
-Ask attendees of "painting party" and unveiling event to fill out a survey
Another measure of success for the mural project will be the level of enthusiasm and City government support for
the City public art program as a result of positive community feedback and community engagement with the mural. It is
anticipated that City funding will increase for public art and arts and culture programming for the Cultural District, as
well as more requests for public art projects. Another result of the success of the mural project will be increased public
support and City resources for the completion of the larger civic development project that includes public art, green
space, and supplemental festival and cultural programming space.
•
Texas Commission on the Arts - ARP
Page 9 of 25
How will you ensure the artistic quality of this project will be high? (approximately 200 words)
•The Georgetown Arts and Culture Board will be responsible for commissiong the mural artist(s) based on quality of
work and experience. The Arts and Culture Coordinator will work with the artist(s) on the design of the mural, and the
Board will approve the design based on content and composition.
High quality, industry standard materials will be used in the creation of the mural to include preparing the wall,
priming the wall, and sealing with a UV protective topcoat.
The City will provide the necessary equipment such as lifts to complete the mural.
The artwork will be insured under the City insurance program.
• Organization Financial Snapshot
9'-
Organization's Fiscal Year Start Month 1 10 End Month 19
Previous Fiscal Current Fiscal Upcoming Fiscal
Year Year Year
Actual Figures Approved Budget Projected Budget
Revenue 54,465 55,561 83,521
Expenses 50,897 47,184 1 83,521
Surplus/Deficit 3,568 8,377 0
Page 10 of 25 Texas Commission on the Arts -ARP
Financial Information
Project Income
Earned Income
- Admissions, box office, subscriptions
0
- Tuitions, class/workshop fees
0
- Interest on investments, endowments
0
- Other earned income
0
Private Support
- Contributions (individuals, businesses)
0
- Foundation Support
0
- Other private unearned income
0
- Carry over cash from prior year
0
Government Support
- TCA Request
3,500
- Government support - Local & County
5,000
- Government support - Other State (not TCA)
0
- Government support - Federal
0
- Other Government support
1,200
Project Expenses
Administrative salaries, benefits, contracts
0
Artistic salaries, benefits, contracts
7,000
0
Facility Costs
Marketing & Promotion
1,200
Program/Exhibit production costs
1,500
Summary
Project Revenue
Project Expenses
Surplus/Deficit
•
•
•
Texas Commission on the Arts - ARP
Page 11 of 25
Notes to the budget
Please provide any explanation or detail needed to understand this budget. (approximately 250 words)
• Mural:
oArtist Stipends $7,000
oMaterials $1,500
Celebration:
oFood and beverage for 250 ppl $300
oMusic $300
Marketing Collateral (Rack Cards): $600
Total = $9,700
•
If -
The Georgetown Cultural District plans to pay for food and beverage from their own matching funds, as the Arts
Respond grant will not fund these items.
Note: The number of adults served by this project was extrapolated from 2018 Georgetown Visitor Center visitors, the
number of City of Georgetown employees, and the membership numbers of GCCMA. Demographic information was
compiled using US Census data as well as an interview with GCCMA regarding the adjacent neighborhood
demographic makeup.
Page 12 of 25 Texas Commission on the Arts -ARP
In -Kind Support
If your organization tracks in-kind/pro-bono support, list the total amount from the last completed year (if you don't track •
in -kind, enter zero): 0
Assurances
Minimum and Maximum Acceptable Amount
Grant awards will be established using a formula based on the panel scores or rankings. Grants amounts will not be
impacted by this minimum/maximum data (Texas Administrative Code 444.024)
Minimum: 1,000 Maximum: 1 3,500
If financial assistance is awarded, the following individual will be the authorizing official for the purposes of this contract:
Authorizing Official Information
Authorizing Official Name (First Name/ Last Name)
Eric —� Lashley
Authorizing Official Title
Library Director
Legislative Info
U.S. Congress: 31:Congressman John R. Carter
TX House of Rep: 20:Terry Wilson
TX Senate: 5:Dr. Charles Schwertner
•
3ubmit�ate ---i 7/15/2019 10:21:52 AM
Print Date ---� 8/13/2019 1:25:12 PM
Texas Commission on the Arts -ARP
Page 13 of 25
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➢ Email Arts and Culture
Constituents
Create a FB Event
Page 20 of 25
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•
Public Art Projects In Pro_c�ress
Sculpture Tour 2019-2020
Met with Parks; Reviewed submissions with Board today
Commission in September; Install & award in November
Rack Card
City Hall Gallery
o. Gary Anderson July -Sept
poGISD Oct -Dec
Southwestern Jan -March 2020
Page 21 of 25
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•
•
•
Public Art Projects in Development
Preserving History Mural
Grant proposal submitted to TCA - $3500 request
Notification in September
1 month design development; 3 month painting process to include
community painting party; A&C/GCCMA design approval in October
GCCMA to help recruit community members through announcements at
neighborhood churches and in bulletins; standard A&C promotion channels
Unveiling event in February 2020 during Black History Month
Gauge interest1pf2 Q,CCMA to collaborate with GAC in Feb
po, Commercial Murals
o Mural Process,version(emailed o Board)
o. Mural Guidelines
poImages vs text in mural content
p, Feedback from Board of the draft of guidelines (emailed to Board)
Goal Goal for Board to adopt process and guidelines by end of year
Selected Sarah Blankenship and will submit design to Board
o. Wag Heaven; Golden Rule
Page 23 ol'25
•
•
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•
Page 24 of 25
September 13: 9am-12pm
Survey (emailed to Board) -Identify Goals (Complete
by August 30)
Staff to compile survey results and create Retreat
agenda
ppRetreat to refine Goals and create Objectives
Staff to finalize Strategies and Timelines
Goal to adopt new Strategic Plan in November
Page 25 of 25
•
Georgetown Public Library to Host
izth Annual TSOS Sculpture Show
June 23 — September 20, 2019,
You're invited!
The Texas Society of Sculptors is holding their 3.2th annual summer
sculpture show in the Georgetown Public Library, June 23rd through
Sept. zoth, 2019. This exhibit, hosted by the library with sponsorship
from the City of Georgetown Arts & Culture Board, will showcase
over 70 works of art by 31. artists.
The library offers an excellent environment for viewing art, and most of
the pieces are available for purchase. The library address is 402 W. 8th
Street in Georgetown, Texas.
On Sunday, July 21, at iPM, the public is invited to the Artists' Reception
on the end floor of the library. A concert by Julie Slim and the
Rendezvous will begin at 2PM in the Hewlett Room.
Thejuror for this year's show is Nick Ramos, an award winning graphic
artist and curator based in Georgetown, Texas. Over the years, Nick has
been Georgetown Art Center Curator, creator and organizer for "Build
Hope Not Walls," and "Picture Circus," among other endeavors. He is
currently working on the upcoming "The Mailbox Project" and the
"Portraits of America" traveling exhibit.
Additionally, on Saturday, September 3-4th, i-3PM, an Artist
Demonstration event will take place in tre lobby of the library. Several
of this year's featured sculptors will demonstrate their techniques and
processes in clay, bronze, wood, stone and glass.
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Jim Woodruff Mary Morse C.D. Weaver Marla Ripperda Laura Sturtz Bob Coffee Louisa Tang Joe Kenney
Kalena Powell Linda Wilde
TSOS
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Sculpture
Show
MaryThrasher Griffin
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Cass Hook
Bill Gould
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Aliene Pylant Cindy Debold Hana Nguyen John Mark Luke Kendra Skeen Matt Donner Sam Watson Pat (J.P.) Childress
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Dar Richardson Chet Urban HarryAngel Dianne Sonnenberg Bob Ragan Tommy Nienaber Diva Pharo Zachary Miller