HomeMy WebLinkAboutMinutes_ARTAB_09.17.2019Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 17, 2019
The Arts and Culture Board met on Tuesday, September 17, 2019 at 4:30 p.m. in the second floor Small
Conference Room of Georgetown Public Library, 402 W. 8t" Street.
Present: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
Absent: None.
Staff present: Amanda Still — Arts and Culture Coordinator, Eric P. Lashley — Library Director and Lawren
Weiss -Administrative Assistant,
Chair Estes called the meeting to order at 4:30 p.m.
Regular Agenda
A. Citizens wishing to address the Board. — Jane Estes, Board Chair. No citizens were present to
address the board on items, other than what was posted on the agenda. No action required.
B. Announcements regarding arts and culture, — Janes Estes, Chair.
a. Susie Flatau with Georgetown Art Works announced Georgetown Art Center will host a
monthly creative series called Engage in its studio space and local arts organizations. Emma
McMullen will be the first speaker on September 21 and will discuss navigating social media.
This event is free and open to the public. The Canvas Project will take place in Wolf Ranch
on the 3rd Saturday of each month, beginning in September. This is a new partnership
between Georgetown Art Works and Wolf Ranch. Four people will run for the at -large
positions on Georgetown Art Works' board. Elections will be held September 9.
b. Carol Watson with Georgetown ISD announced the Fine Arts Design had a productive
planning meeting with special guest speaker, Amanda Still. Georgetown High School will host
a talent show at The Klett Center on September 17. The event is a fundraiser for the choir
department and tickets are $5 each.
c. Jane Estes with Lark & Owl Booksellers announced Laura Prescott, author of The Secrets
We Kept, will be visiting the shop in October.
d. Linda Wilde with Texas Society of Sculptors announced the last day to view the annual
summer show in the library is September 21.
e. Laura Sewell with Southwestern University announced Yael Weiss will open the Sarofim
Music season tonight, 9/17 at 7:30 p.m. at the Alma Thomas Theater,
Tim Fleming with Texans for the Arts, read a letter from Texas Commission on the Arts
regarding a grant award to the City of Georgetown for the Preserving History mural. No action
taken.
C. Consideration and possible action to approve minutes from the August 20. 2019 meeting minutes. — Jane
Estes, Chair. Motion by Wilde; second by Sewell to approve minutes from the August 20, 2019 Arts and
Culture Board meeting. Approved 6-0 (Snuffer absent).
D. Consideration and possible action to approve the location and design theme of a GHS mural proposed b
GHS art instructor Angela Morin at 308 W. 8th St. Co -Op. — Amanda Still, Arts and Culture Coordinator. GHS
teacher Angela Morin addressed the board regarding this item. Still explained that GHS has a budget for
supplies and installation for the proposed mural. The building owner is also in favor of this project. Morin
explained that the material used as canvas for this project is similar to what parachutes are made from
Students would use gel technique to apply the canvas to wall at proposed location. UV protective coat should
be able to seal the mural to protect against weather and graffiti.
Morin proposed the following student themes to the board: Georgetown's natural beauty, poppy people,
generations of Georgetown, deep in the heart of Texas, Georgetown kindness, and red poppies. Discussion
ensued regarding cleaning, dimensions, shapes, and the possibility of creating something that can be added
to over time. Over 100 students will submit a design and the art teachers will make final selections to present
to the Arts and Culture Board to vote on the selected piece. The Board will vote on the final design in October
and installation will take place at the end of November. Still is working with the legal department on a mural
easement. Board members discussed their favorite themes. Following discussion, Watson moved to
approve the creation and install of a mural at 308 W. 8th St. with the theme kindness by Georgetown ISD
students and teachers. Sewell seconds. Motion approved 6-0 (Snuffer absent), Still will get with Keith
Hutchinson in the Communications Department and Williamson County Sun to promote the project.
E. Consideration and possible action to restructure the City of Georgetown's Arts and Culture grantprocess- —
Eric P. Lashley, Library Director. Williamson County Symphony Orchestra President John Gordon addressed
the board regarding this item. Lashley explained that awarding grants is part of the City's arts and culture
strategic plan. Over the years different boards have changed the stipulations and qualifications to determine
eligible groups and individuals. As arts and culture has become more prominent, the City has seen growth
from 6-8 groups applying for grants to approximately 45 individuals and organizations. Discussed creating
categories or tiers for non-profit organizations, incubator programs and individuals. Discussed Hotel
Occupancy Tax uses and grant timelines. Gordon suggested not opening calls too early, so organizations
have time to finalize details of their events before applying for a grant. Board members requested adding this
item on the next regular agenda to continue discussion. No action taken.
F. Consideration and possible action to request a proclamation from Mayor Ross in honor of Doug Smith's
contributions to arts and culture in our community. —Amanda Still, Arts and Culture Coordinator. Still
proposed asking Mayor Ross to honor citizen Doug Smith with a proclamation to recognize his contributions
to arts and culture in our community. Motion by Sewell; second by Wilde to request a mayoral
proclamation in honor of Doug Smith. Approved 6-0 (Snuffer absent).
G. Consideration and possible_ action to select sutures for the 2019-2020 Sculpture Tour. —Amanda
Still, Arts and Culture Coordinator. Still reviewed ratings, locations and recommendations from the
Parks & Rec. department with the board. Discussed keeping certain pieces from current show for
another year or inviting sculptors to fill vacant spots. Motion by Sewell to select Joy, Remember
When, Cloud Kaleidoscope, In and Out of the Box, One Trick Pony, Healing Hand, Garden Femme,
High Stepping Dancer, Cheshire Cat, Wastin' Away Again, and Lo Fi Cycle for the 2019-2020
sculpture tour. Watson seconds; approved 6-0. Still will invite artists to fill in the vacant locations.
H. Consideration of the Arts and Culture Coordinator's monthly report. — Amanda Still, Arts and Culture
Coordinator. Still discussed the monthly report with the board, regarding the following topics
(attachment):
a. Public art projects
b. Strategic planning -Board members discussed meeting for a second strategic planning
session. Motion by Wilde; second by Sewell to proceed with a strategic planning meeting
on October 1 at 4:30 p.m. Approved 6-0 (Snuffer absent).
c. 2019-2020 fiscal year expenses and projects
Considerahon and possible action regarding future meeting dates. — Jane Estes, Board Chair. The
next meeting will occur as regularly scheduled on Tuesday, October 15, 2019 at 4:30 P.M. No action
taken.
Chair Estes adjourned the meeting at 7:13 p.m
Respectfully submitted,
r
Caro atson Jane Estes
Board Secretary Board Chair
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• Arts and Culture
DRAFT of Goals AND Objectives— 2020-2025 Strategic Plan
Updated Vision Statement — "Members of the Arts and Culture Board believe a vibrant arts
community and cultural offerings are good for the quality of life for residents, will attract
visitors, and will assist Georgetown in becoming [a nationally recognized arts destination by
2030]. The plan incorporates eight major goals:"
I. Establish and foster a vibrant Art Center as a major component of the Cultural
District
a. Restructure the current operating agreement with Georgetown Art Works
i. Add requirement for GAW to apply for grants and solicit sponsorships
b. Ensure the Art Center fulfills its mission of elevating the arts in the community
c. City to take a more operational role with the Art Center
d. Ensure Georgetown Art Works maintains artistic autonomy
II. Continue to develop and expand the Georgetown Public Art Program
a. Continue to develop and expand streetscape art including the Utility Box
Program
b. Continue to develop and expand the Georgetown Sculpture Tour
i. Increase the reach of the Call for Proposals
ii. Increase stipends offered
iii. Develop recruitment strategies for sculptors
c. Develop Guidelines for Commercial Murals and further develop the current City
Mural Program
d. Develop a Sculpture Garden in the new Civic Center of permanent sculptures
purchased by the City
e. Expand the Public Art Program outside the Cultural District
i. Continue to work with the Parks and Recreation Department toward
dedicating parkland for public art
ii. Expand Sculpture Tour and Utility Box Program outside the Cultural
District
f. Percentage for Public Art
i. Develop a program for a percentage of Public Art in Public Development
Agreements
ii. Continue to advocate for the current 1% for Public Art in City Buildings
and strive for a higher percentage over time
•
III. Establish and foster a vibrant Performing Arts Center as a major component of the
Cultural District
a. Establish a budget for a Feasibility Study that may explore a partnership between
the City and GISD, as well as field studies of existing performing arts centers
b. Explore the feasibility of an arts complex that is inclusive and multi -disciplinary,
including gallery space, incubator space, artist residency space, large
performance auditorium, smaller performance spaces
IV. Establish and foster a vibrant Arts Incubator facility that includes an Artist in
Residency Program
a. Explore alternatives that may include partnerships with local businesses
b. Gather more information and conduct field studies of existing incubator and
residency programs
V. Encourage the development of a thriving Arts, Culture, and Entertainment District in
the downtown
a. Partner with Downtown Development on the Gateway Signage Project
b. Develop an Arts Marketing Plan
• c. Develop Guidelines for street performers
d. Increase diversity
e. Attract arts businesses
f. Annual arts festival and/or quarterly Arts Stroll
g. Expand Brown Bag Luncheon Program
i. Add subtitle to event that includes all fine arts
ii. Feature a monthly local organization "Spotlight"
iii. Explore alternate time of day for program
VI. Provide grants to local arts nonprofit organizations
a. Update current grant guidelines to include a rubric for scoring
L Require workshop attendance to apply for grants
ii. Require organizations to have 501c(3) status
iii. Establish two categories — Established and Emerging Organizations
b. Pursue more budget money for grants
c. Establish a permanent line item in annual budget for some organizations
i. TSOS
ii. Art Center's Art Hop
•
• VII. Maintain Cultural District Designation
Vill. Elevate the Arts and Culture staff to include an Arts and Culture Director, a
Coordinator of Activities, and Marketing Coordinator to coordinate the arts and
cultural activities of the City and work with City Boards and local arts organizations
to improve the quality of life in Georgetown
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*q -%\ Citizen Comment Form
EST 1848 For Posted Agenda Items
GEORGETOWN
TEXAS
To address the Arts and Culture Advisory Board on a posted agenda item,
complete this form and submit it to the Arts and Culture Advisory Board
Liaison, on the dais, prior to the discussion of the item at the meeting.
Meeting Date:
Agenda Item .1
Name:ln(i' n
Residence Address:
�
•
•
Citizen Comment Form
EST 1848 For Posted Agenda Items
GEORGETOWN
TEXAS
To address the Arts and Culture Advisory Board on a posted agenda item,
complete this form and submit it to the Arts and Culture Advisory Board
Liaison, on the dais, prior to the discussion of the item at the meeting.
Meeting Date: S� / 7
Agenda Item:
Name: -o �� b R u Dom,
By submitting this request to address Buard'C'ommiesion, I agree that I will keep my comments to the subject
listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not
follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed
from the building. / understand that the Board,C'ommis.wi)n meeting is broadcast live and my comments will
become part of the official record.
Board/Commission Procedure for Citizen Comment on an Agenda Item:
1. Fill out form completely and turn into the Boardt 'ommission Liaison prior to discussion of the item
• 2. Wait for the Chairman to call your name to approach the podium
3. State your name and address clearly into the podium microphone
4. You will have three minutes to address Bourd,C'ommission; six minutes if another citi: en has signed over
their time