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HomeMy WebLinkAboutMinutes_GVPID_06.10.2019City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, June 10, 2019 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara McKinney, Secretary; Gary Newman, Developer Rep; Michael Charles; Norma Baker; Board Members Absent: Penny Evans, Developer Rep; Steve Taylor, Alternate 1; Howard Davis, Alternate 2 Staff Members Present: Wayne Reed, Assistant City Manager; Octavio Garza, Public Works Director; Eric Nuner, Assistant Parks Director; Seth Gipson, Management Analyst; Christi Rawls, Assistant Controller; Lacy Grobler, Senior Accountant; Tina Davis, Board Liaison Staff Members Absent: None Others Present: Evan Cuyler, Covey Landscape Architect, Ronnie Stafford, Covey Landscape Architect Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - called to order by Chair 6:02 PM. B. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial report for the months of April & May 2019 - Christi Rawls, Assistant Controller - Rawls gave overview of April ( May meeting was cancelled) and May financials. C. Update from May GVPID Sub -Committee Meeting (NO ACTION TAKEN) - Marlene McMichael, Chair- McMichael, McKinney and Liddell gave update from May 10, 2019 GVPID Sub -Committee meeting with Covey Landscape Architects. Focus of meeting was on the reuse of existing benches in the Parks & Parklets and the timeline of how the meetings will run prior to presenting project to the GVPID Board. Sub -Committee will meet again June 2511, and present plans to the GVPID Board in August. D. Update on City's Street Maintenance Program - Octavio Garza, Public Works Director - Garza confirms, "all streets in Georgetown Village will be done with a high performance product". Project Manager, Chris Pousson will reach out to the HOA and the GVPID Board in late July with the schedule of how & when the street restoration will be done. Notice will be sent out through social media and flyers with information on any street closures. Pousson will be available at the Open House meeting June 131h to answer any questions about this project. At the request of McMichael, Wayne gave a detailed list of who would be at the Open House June 13th to answer questions and update the Community regarding projects within Georgetown Village. Georgetown Village I'ID June 10, 2019 Page 25 of 49 Page I of 2 Legislative Regular Agenda E. Public Wishing to Address the Board - Brian Ortego signed up to address the Board - Ortega spoke 3 minutes on the following items. {E & G) - (E) Ortego would like better communication with the GVPID as a whole. States the items discussed at today's meeting, (sidewalks, tree trimming and the upcoming Open House) could have been placed on the Agenda for the May meeting. (that was cancelled) In the future, suggest adding specific items to the Agenda for discussion, (such as landscape or the idea of having a Project Manager to check for contract compliance) to give the GVPID an opportunity to have input and allow it to be more effective and informative for the Public. Would like to add the Sycamore entrance with improvements back to the Capitol Improvement Project, if it's been eliminated, replace Summers Green Park with new benches & trash cans (splitting the cost between PID & Parks and Rec) and include alley ways in the Street Maintenance Program. Garza verified the alley ways are not included in the Street Maintenance Program. Brief Discussion that alley ways maintenance are the responsibility of the GVPID. Reed confirmed the City will check to see when they were updated previously to prevent spending money for treatment that is not currently needed. F. Consideration and possible action to approve the Minutes of the regular meeting of April, 2019. Motion by Baker, seconded by McKinney to approve the minutes as presented. Approved 7-0-0 G. Consideration and possible recommendation to City Council regarding the FY2020 Georgetown Village Public Improvement District (PID) Budget - Reed called attention to the revise/updated budget (that was presented at the meeting today) and gave short overview of proposed budget before opening the floor up for questions. Brief discussion and clarification on the Budget. Public Speaker Ortega addressed the Board. Would like the GVPID Board to consider continuing to be conservative in estimating the annual operational expenses, suggest spending more on a higher level of contract maintenance to prevent the overall capital investment from deteriorating over time and to consider improvements to Summers Green Park. Board members had a discussion on the landscape Budget and ask questions that were answered by Staff on the following: when the Contingency Reserve would roll back into the Budget, the Budget is enough to update & maintain the improvements and City Parks & Shell Road landscape will be maintained by the City at no cost to the GVPID. Motion by Liddell, seconded by Baker to recommend to Council to approve the Budget. Approved 7-0-0 Adjournment -Motion by McMichael, seconded by Newman to adjourn meeting at 7:17 p.m.AFA �n /�� � {, . dyY Marlene McMichael, Chair ! Cara McKinney, Secrets Tina Davis, Board Liaison Ceorgetown Village PID June 10, 2019 Page 26 of 49 Page 2 of 2