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HomeMy WebLinkAboutMinutes_GVPID_08.12.2019City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, August 12, 2019 at 6:00 p.m. West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633 Board Members Present: Marlene McMichael - Chair; Norma Baker; Marsi Liddell; Gary Newman - Developer Rep.; Penny Evans; Cara McKinney; Steve Taylor - Alternate; Michael Charles (arrived at 6:03 pm) Board Members Absent: NONE Staff Members Present: Wayne Reed - Assistant City Manager; Ray Miller - Transportation Planning Coordinator; Seth Gibson - Management Analyst; Travis Baird - Real Estate Services Manager; Laci Grobler - Senior Accountant; Laura Wilkins, Executive Assistant Staff Members Absent: Eric Nuner - Assistant Parks Director, Christi Rawls - Assistant Controller Others Present: NONE Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - called to order at 6:00 PM by McMichael B. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial reports for the month of July 2019. - Laci Grobler Ms. Grobler presented the budget report for the month of July, 2019. Notes: 62.7% of the budget has been spent with 83% of the budget year completed. Available fund balance of $834,233.00. Question from Liddell - what was the Year -to -Date expense of $103,250 for? Reed explained that Eric Nuner is out today - he has been approving the invoices so would know this answer. Question if Eric would be at the Subcommittee meeting on Wednesday? He is expected to be there. Liddell asked that we follow up with them with those details. Legislative Regular Agenda C. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Georgetown Village PID August 12, 2019 Page 1 of 3 Page 38 of 49 Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to https:llgovernment.georgetown. orglgvpidl -At time of posting, no person/s had signed up to address The Board D. Consideration and possible action to recommend acceptance of 5 lots in Phases 1, 2, & 3 the Georgetown Village, including water quality, drainage, and open space lots, located along Bowline Drive, Crown Anchor Bend, and Sheepshank Drive. - Travis Baird, Real Estate Services Manager Baird presented the item. Continuation of work being done as development occurs. Acceptance of lots by the City for maintenance. Most often these lots are drainage related - also include some parklets/pocket parks. Mowing and on -going maintenance. Worked with KB Homes to make certain the lots the City accepts are at acceptable standards and in good condition. McKinney - question on lot on Sheepshank was in poor condition - asked if that been resolved? Baird responded that yes - City worked with KB and that one received extra work to be brought up to acceptable level. All have been inspected. McMichael - has the one at Crown Anchor been upgraded to our standard? Answered by Baird - it was inspected by Jaime Beran in the Parks Department. Other discussion for clarification - parklets, access/maintenance ways, drainage ways, etc. Baird - we will apply a different terminology, other than parklet, to those areas to avoid confusion. Charles - asked that Mr. Taylor give feedback as he lives in Creekside. Taylor says he believes it is fine - has been improved with plantings, etc. - looks like part of the neighborhood. Likes the buffer near where the new proposed subdivision is going in. Liddell - question that is related but possibly off -topic: Rosedale backs up against the detention pond at Serenada - the large lot - has not been mowed. Newman - they have paid to have that mowed - it should have been done. Baird - City took over the ponds near the ponds at Rosedale at Naranjo and Rosedale at. Madrid - have not taken over Rosedale and Bellaire or the large one Naranjo in the SE quadrant. Baird - will follow-up on this. Question from Newman - how are the lots transferred to the City? Answered by Baird - these are done by deed. McKinney - when does actual mowing pick up by the City once deeded? Baird - have started picking up the maintenance once they reached an acceptable condition so it would not fall back. MOTION by Charles, second by Liddell - to accept the 5 lots in Phases 1,2, and 3 of Georgetown Village, including water quality drainage and open space lots, located along Bowline Drive, Crown Anchor Bend, and Georgetown Village PID August 12, 2019 Page 2 of 3 Page 39 of 49 Sheepshank Drive, following confirmation that KB Homes has conveyed the last lot. APPROVED 7-0 (none opposed/ none absent) E. Consideration and possible action to approve the Minutes of the regular meeting July 15, 2019 - Tina Davis, Board Liaison Mr. Charles raised a question about the listing of the vote on minutes. ITEM H. Would like for more information to be included (who voted for; who voted against; who was absent or abstained). Also, if any voted against or abstained, list that person's reasoning for voting against or abstaining. Specifically, a notation on this item about his concern of the use of PID dollars in an area that had previously been deemed private property. Mr. Charles voted against on Items H, I and J. He was opposed for the same reason (use of PID dollars on private property) on those items. Discussion for clarification followed. Charles would like the minutes revised to include his reasoning for voting against on these items to provide full disclosure. The minutes will be revised to reflect this request. Question by McKinney on item B - last sentence: Have we checked on this to be certain everyone is on the same page? Reed responded that since Parks representatives are not here tonight, we will follow-up with Parks on that. MOTION by Baker, second by Evans to approve the July 15 minutes with the corrections noted. APPROVED 6-0-1 (none opposed - Liddell abstained as she was not present at the July 15, 2019 meeting) Adjournment MOTION to adjourn by Liddell, second by Baker. APPROVED 7-0 (none opposed) The meeting adjourned at 6:29 p.m. Marlene McMichael, Chair Georgetown Village PID August 12, 2019 Board Liaison Cara McKinney Page 3 of 3 Page 40 of 49