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Home My WebLink AboutMinutes_LAB_08.06.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown August 6, 2019 The Library Advisory Board met on Tuesday, August 6, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8th Street MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, and Richard Thielmann. MEMBERS ABSENT: Thom Sinwell and Linda Schaffer. STAFF IN ATTENDANCE: Eric Lashley — Library Director. The meeting was called to order at 6:02 p.m. by Chair Cooper. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B. Consideration and possible action to approve the July 2 2019 Library Advisory Board minutes. — Lindsay Cooper, Chair. Motion by Hudson, second by Hart to approve the July 2, 2019 Library Advisory Board minutes. Approved 5-0 (Sinwell and Schaffer absent). C. Consideration and possible action to approve the July 20 2019 Library Advisor Board minutes. — Lindsay Cooper, Board Chair, Motion by Hudson, second by Hart to approve the July 20, 2019 Library Advisory Board minutes. Approved 5-0 (Sinwell and Schaffer absent). D. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reported library visitations for June equaled 36,305, approximately 6,000 more visitors than the previous year. Circulation was 53,945, approximately 3,000 over last year. There were 5,305 individual library cards used in June. All summer reading programs ended in July. Lashley reported the annual Texas Society of Sculpture show hosted another successful awards reception, The library will partner with the Animal Shelter and have kittens at the library August 8 and 9 for adoption. Lashley mentioned the demolition of the buildings across from the library on 81h Street has been completed and the City will hire a construction firm in the next month to build a new parking lot. Lashley reported he and Hart attended a budget workshop on August 6, 2019. The library will receive additional funding for temporary/on-call employees in the City manager's proposed budget for fiscal year 2019-2020. It was noted during the workshop that Georgetown's current population is 74,180. Lashley discussed incidents in the library where staff members observed two separate individuals taking photographs and videos of patrons experiencing homelessness. Lashley explained this is not illegal, However, it is disrespectful and Lashley does not know the purpose of the photographs. Lashley reviewed the patron comments for July, submitted in the library's suggestion box. No action required. E. Update regarding the Friends of the Library's fundraising efforts far the community outreach van. — Eric Lashley, Library Director. Lashley reported the Friends are planning a kick-off to officially begin fundraising efforts for the community outreach van on Thursday, September 12 at 4:00 p.m. Lashley reported the Friends had already received a significant amount of funds from members who had read about the project in the Sun and Community Impact. No action required. F. Consideration and possible action regarding the library's strate is Ian update. — Eric Lashley, Library Director. The board discussed whether or not to include the section under Goal III — Objective 7 to provide access to a tool library. After much discussion, the board decided to remove the objective for the time being. This item did not seem to be a priority for the library at this time, but could come back in a future plan after research has been collected. The board discussed reviewing the document for an additional month and then voting to give final approval at the September meeting. No action taken. G. Consideration of future meeting dates. — Lindsay Cooper, Board Chair. The next regularly scheduled meeting will take place Tuesday, September 3, 2019 at 6:00 p.m. Chair Cooper adjourned the meeting at 7:12 p.m. Respectfully submitted, Michael Kelley Secretary Lindsay Cooper Chair Director's Monthly Report Georgetown Public Library August 2019 August Highlights • Programs for child ren/tweens/teens were on hiatus during August as staff took leave and made plans for fall programming. • Mayor Ross visited the library on August 22 to commemorate Georgetown Public Library officially becoming a Family Place Library. The library received a grant which allowed us to begin programs earlier this year to provide opportunities for families to play together and speak with child development professionals for free. • Programs for adults in August included: o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday o Adult Summer Reading Program, Space Jam Finale on August 14. o Live Music Sunday featuring Max Zimmet and the Hot Pickin'57s on August 18. o Art exhibits: ■ 10 Photographers by Jan Frazier (Second floor bridge and hallway galleries) ■ TSOS Annual Summer Show by Texas Society of Sculptors members {1st and 2nd floor) • The library partnered with the Animal Shelter on August 8 and 9 to bring a kitten adoption to the library lobby. Approximately 19 kittens were adopted between the two days. Patron Comments 1. First floor-Mens Restroom. 1 st stall toilet -Leak from clench nut at flush- 2. Many thanks for adult program in August with Rachel, Kristina & Pam. 10 marks out of 10!! 3. 1 would love & think it would be so helpful if the library hosted a typing/keyboarding class for kids@ Thank you so much for your consideration! 4. Patron requested that library stay open until 9:30 pm 5. To Tracy S. August 19, 2019 She did a great Job Helping me. Many thanks. 6. Homeless assistance. Perhaps it could be in a place less central. Like out by Georgetown High School. Let's talk about it. 7. Put more paper in teen area. 8. A fan placed in the corner of the computer room would "freshen" the stale air and help deal with body odor! 9. No hand soap! Men's rest room! Last week I spoke of no soap on 2nd floor; to Robert. ? Computer area- Needs to be mopped. Page 4 of 16 GEORGETOWN PUBLIC LIBRARY _ Oct'' N CieG Jlan y. ..e,... , IVlar Pray.........dul Annual Total Patron Visits Current Year 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 321677 2017-2018 29114 28197 27459 58231 33028 27693 36839 26622 30929 29615 381859 Circulation 2019�.... Annual Total Current Year 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 451852 2017-2018 41038 34474 34140 40354 37950 41310 38139 41307 50913 50592 498281. FY 2018-2019 Statistics # of patron Annual Total checkouts 4457 4008 3892 4496 4859 4848 4588 4651 5305 5438 46542 Bookmobile Circulation 2254 2234 1703 2253 1813 2494 2265 1933 1909 1763 20621 Children's Programs Attendance 1622 903 949 1830 1253 1123 1411 1321 2109 2047 14568 Programs 14 9 6 15 14 5 3 3 18 10 97 Story Time Programs 30 16 13 29 23 20 24 24 20 18 217 Other (Tour, Movies, Cr 10 4 2 8 8 8 8 4 1 0 53 After School Programs 4 4 3 4 4 5 3 4 5 4 40 Teen Programs Programs 7 7 7 9 11 14 Attendance 97 173 89 176 189 270 Teen Space Users 787 486 608 1,111 998 1273 Adult Programs Programs 14 13 15 17 14 16 18 17 10 14 148 Attendance 230 222 558 552 317 513 736 610 322 411 4471 Other Services GPL ILL Req. filled 65 113 54 46 94 134 44 52 120 722 Outgoing ILL 26 16 21 24 23 27 25 23 27 212 ILL Requests 165 48 81 113 407 Internet usage (persons) 5628 3782 4011 5180 4986 23587 Overdrive usage (E-books) 3036 2833 3066 3270 2995 3370 3144 3604 3615 3767 32700 Overdrive usage (audiobooks 1473 1360 1477 1604 1534 1646 1622 1783 1895 2142 16536 Volunteer Hours Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 840.18 903.27 36.00 8127.09 Teen 132.28 133.58 83.22 142.00 153.00 179.40 121.40 138.15 85.22 60.00 1228.25 Community Service 50.07 12.48 50.18 13.00 0.00 0.00 0.00 8.00 0.00 133,73 Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 1003.10 986.33 988,49 96.00 9489.07 Registrations City Residents -new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 289.00 473.00 353.00 2660.00 Page 5 of 16 117.00 51.00 4700 132.00 (3U]DStudent memb. 2 8.00 1.00 G Total 389.00 206.00 2008.00 433.00 Cash Receipts Non-resident fees 2685.00 1610.00 1520.00 3495.00 Copies 1900.28 1244.75 1223.51 1979.13 Donations 2948.26 2092.25 8288.88 2788.80 Gifts/Memorials 450.00 3200.00 10500.00 16310.00 Meeting Room Use persons oumgmeetings 4095 3406 3755 3395 #n,reservations 219 162 115 153 Library Collection Changes Copies Added 1878 1588 1231 1466 Copies Discarded 1061 2709 1715 1234 Donations Added 102 126 196 QG Page 6 of 16 90.00 87.00 74.80 139D0 186D0 153.00 6.00 15.00 18.00 2700 43.00 6.00 303.00 350.00 310.00 455.00 702.00 512.00 2920.00 2835.00 2675.00 3455.00 5110.00 4275.00 1808.70 2131.14 1761.54 1858.80 1739.47 1915.36 2034.86 3292.82 2989.99 1841.18 13598.93 3160.39 735.00 885.00 1914.83 1950.00 23567.20 290.00 4073 3963 6752 3311 6937.00 4862.00 136 174 144 133 140 125 1323 1236 1248 1106 1165 1112 887 1947 1831 1433 1410 1822 158 228 QU 124 135 105 30580.0} 1?5GO.6G 43036.26 59782.03 4354 1501 13343 16049 1360 GEORGETOWN PUBIC LIBRARY DONATIONS __ July 2019 y .Ua i343 2:r 44�'^�o,4'hX' �*Y: aY'.iF t ir�,y. ^: l'� �` rvv�.aj�uNs�ui`�Ij ,,,: "2%°P may,:. »"Ani 3 � > `Y r� .Yf' �.F„'�Sv '.i,ri ';f `< )zl�,�:=S>,�:y$'� e' �&,Sv��• 4 f$5�,ff.M�s� y�$4 1t'��`3`v't 'tY i ti.:?mf i{ kT"U"', Lynn E3rown Copy of The Apollo Chronicles by Brandon R: Brown Secretaria de Cultura del Estado De Sueflos de Una Matriarca by Minerva Garcia Nina de Rivera Jalisco, Mexico (Patricia Smith) 4De Conde Viene el Mal? by Lean Tolstoi Harry Craddock Copy of his book According to Harry Omar Fink Copy of his book Star of Epiphany Suzette Davidson $50 in memory of Mavis V. Davidson-" {outlander" cdbk Susan Hoppenworth $tug in honor of Dana Hendry & the fine arts program Marilyn Ritenor Girls Who Code and To Pluto & Beyond in honor of Chris Ritenour Katie Murray $40 in honor of The Murray Family 7-Key Hunters bks {ch} Paul Jn Webster Copy of his book Unspoken Grace d bi >}i !''1, fi 1'"'" {: z/,!-"✓ �S` a 7, I' t✓s.` va ,w, ,,, ., axty,{.'�"ai"'i `' $°<'.:z� `4 '4`S C"FY'� `;`""r ',s�`'�a.,:.N€'.£> r �;i,.c.,. t �� ;� .u"ss'„,.'`^�i��>.v�`�4�ze�S � �� >Rr....„"sa zY.s�°"x ';t `uat?,i"m r itw`r"...�.{:.�-`��`M`?f3�Y,-' �sldw,rs S �bv.r. ✓,1.x.,.: , 3 s... Lm ,.w;;.o-., Page 7 of 16 Library Services Strategic Plan Georgetown Public Library Vision: The Georgetown Public Library will be a catalyst for an enriched community. Georgetown Public Library Mission: The Georgetown Public Library engages, enlightens, and empowers the community. � •i The purpose of the Georgetown Public Library's strategic plan is to clearly define the library's priorities and services for the next five years. Goal 1: Expand community access to information, collections, and other library resources. Objective 9: Increase outreach efforts to citizens with limited mobility and access to transportation by use of a bookmobile and outreach van Strategies a. Identify neighborhoods which include citizens with limited mobility and access to transportation and add to WOW and WOW -HD schedules b. Identify and contact day care providers to set up and schedule visits c. Schedule an annual meeting of day care providers at the library to inform users of various services the library can provide in July of each year d. Outreach Services Librarian will establish liaison with activity directors of nursing homes and assisted living facilities e. Establish a van delivery service by January 2020 f. Increase home delivery program by 50% by January 2022 Objective 2: Provide reference service during all public hours Strategies a. Determine staffing schedules and hire staff b. Hire more staff, as hours increase Page 8 of 16 Objective 3: Enhance access to library collections through effective marketing strategies Strategies a. Organize a method for patrons to be able to recommend books to other patrons by January 2021 b. Promote reader's advisory through displays of books and booklists recommended by patrons by January 2020 c. Offer book talks or book reviews quarterly starting in April 2020 Objective 4: Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the library Strategies a. Marketing Coordinator will design promotional information guides for distribution to the public b. Distribute information about the library through the Internet, local community networks, and media outlets c. Increase public knowledge about library programs and services by publishing articles in the Williamson County Sun, City Reporter, Georgetown View, Community Impact and other local publications d. Involve staff proactively in community organizations, events, and leadership: (Leadership Georgetown, Rotary, Kiwanis, Neighborhood Nigh Out) Objective 5: Develop a program that assists citizens in finding information regarding social services Strategies a. Identify and create relationships with nonprofit social services agencies b. Provide space and resources to nonprofit agencies on a weekly basis c. Provide assistance for citizens to navigate the social services bureaucracy by training staff regarding local agencies and the services they provide. Objective 6: Decrease patron wait time for materials Strategies a. Purchase multiple copies of titles in heavy demand b. Streamline acquisitions process by using technology updates provided by our vendors c. Purchase all books that appear on the New York Times bestseller list d. Accept donations of bestsellers and recently released materials e. Encourage patrons to request materials for purchase through our online catalog Page 9 of 16 Objective 7: Maintain a collection that meets national standards Strategies a. Maintain a materials budget that equals or exceeds the median per capita expenditure determined for libraries with a population between 50,000-100,000 as reported in the annual Public Library Data Service b. Set up materials acquisitions plan to target areas of deficiency and measure progress annually c. Establish a minimum collection of 4 items per capita d. Exceed circulation of 8 items per capita e. Maintain a collection in which 25% of the collection is less than 5 years old f. Weed the entire collection on an annual basis g. Increase a -book collection by 15% per year h. Provide access to streaming video service by 2021 Objective 8: Increase non-traditional library materials Strategies a. Maintain audio books collection b. Maintain compact disc collection (music and audiobooks) c. Maintain digital video disc collection d. Maintain a collection of graphic novels for adults, children, and teens e. Increase a -book collection by 15% per year f. Establish access to video streaming service by 2021 Objective 9: Increase by 25% the number of residents with library cards and the number of GISD card holders to 1,000 by 2022 Strategies a. Partner with GISD Parent Teacher Organizations to sign up families for library cards b. Have a major campaign for library card sign ups annually during National Library Week c. Have permanent displays at GISD high schools and middle schools d. Have sign up table at community events such as Red Poppy Festival, Christmas Stroll, Georgetown Swirl, etc. Objective 10: Offer monthly talks at the library and/or Georgetown Art Center on new or classic books on a variety of genres Strategies Page 10 of 16 a. Form a committee to select books and topics for monthly talks by November 2019 b. Schedule talks beginning in January 2020 Goal H: Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. Objective 1: Ensure staff is adequate to provide basic service whenever the library is open Strate.gy a. Increase staff to equal the median FTE as determined by the Public Library Data Service (PLDS) by 2022 Objective 2: Provide children's librarian in the children's area during all open hours Strategy a. Maintain staffing levels Objective 3: Provide a licensed social worker to assist with patrons with social services needs Strategy a. Maintain staffing levels Objective 4: Increase funding though grants Strategy a. Apply for Library Systems and Technology Act grants annually b. Research other grant offerings and apply for a minimum of two annually Objective 5: Secure funding for outdoor library programming space by 2022 Strategy a. Apply for funding through the City's Tax Increment Reinvestment Zone for the Downtown Objective 6: Secure funding for inclusion of a satellite library by 2022 Page 11 of 16 Objective 7: Secure funding for inclusion of a branch library in a future bond election by 2024 Objective 8: Generate financial resources through an annual auction of donated literary related items and hold auction annually during National Library Week Goal 111: Provide high quality library services that enrich the lifelong learning needs for the community. Objective 1: Provide and improve access to the library's catalog, the Internet, and other appropriate on-line electronic resources Strategies a. Improve the library's Internet web site b. Provide training program for staff and library volunteers c. Provide public terminals, laptops, iPads, and other mobile devices for patrons to connect to the Internet d. Train public to use technology effectively within the library e. Develop publicity campaign to inform community of newly added resources f. Develop technology plan (EDGE) that will keep the library abreast of technology change and update plan annually g. Provide wireless Internet access to patrons' personal devices h. Develop app to navigate the library's catalog, databases, and website i. Design and provide online tutorial on the GPL website to assist patrons in learning how to navigate the website Objective 2: Redesign the reference and non-fiction collection to support independent learners Strateqies a. Identify content areas most utilized or requested by patrons b. Continually identify and evaluate materials that support activities of the life- long learner c. Collect and maintain genealogy and local history materials that enhance users' knowledge and understanding of the community Objective 3: Develop programming to meet the needs and interests of adults Strategies a. Every three years survey adult users to identify the interests and needs that are appropriate for library -based programs b. Conduct continuous patron satisfaction surveys c. Provide space and assistance for Senior University classes d. Seek co-sponsors from other community groups for library -based programs e. Contact continuing education agencies annually in order to improve public library service for adult students f. Provide space for English as a second language classes g. Provide space and opportunities for tutoring h. Provide computer assistance i. Provide twelve inclusive programs per year for adults with functional disabilities Objective 4 Develop programming to meet the needs and interests of teens Strategies a. Survey teens identify the interests and needs that are appropriate for library based programs b. Create a space specifically designed for teens c. Establish a minimum teen collection of 4 items per teen which would include Graphic Novels d. Seek co-sponsors from other community groups for library -based programs targeted at teens e. Maintain a Teen Advisory Board f. Provide twelve inclusive programs per year for teens with functional disabilities beginning January 2020 Objective 5; Develop programming to meet the needs and interests of children Strategies a. Provide storytimes for English and Spanish speaking children b. Provide special programs during school holidays c. Provide evening and weekend storytimes d. Establish a children's collection of 4 items per child e. Provide adequate space for special children's events such as the summer reading program and other educational and cultural events f. Provide storytimes for children with learning disabilities g. Develop and promote a toy lending library h. Provide twelve inclusive programs per year for children with functional disabilities beginning January 2020 Objective 6: Provide adequate space for library patrons to meet and share information and ideas Strategies a. Provide large meeting room for civic and community organizations to meet b. Provide large meeting room to hold lectures, concerts, recitals, public forums, book clubs, and cultural and educational events c. Provide small meeting rooms for group study and small meetings d. Provide space for public art exhibits, displays, and crafts Page 13 of 16 e. Provide space for educational traveling exhibits Objective 8: Develop cultural programming at the library Strategies a. Coordinate with Southwestern University, the Williamson County Historical Museum, Preservation Georgetown, and other organizations to assist with cultural programming b. Provide meeting room space for cultural events Goal IV: Develop a professional working environment that fosters continuous improvement, teamwork, and creativity. Objective 1: Establish continuing education requirements for Library Director Strate-gy a. Require completion of a minimum of 20 hours of continuing education courses per year or 3 hours of college credit per year Objective 2: Develop appropriate in-service training program for all staff Strategies a. Identify staff training needs and customize training plan for each staff member annually b. Train all staff in patron service, teamwork, and communication skills c. Provide standardized training for new hires d. Conduct bi-weekly staff meetings e. Conduct monthly safety training Objective 3: Support staff attendance at conferences, seminars, and continuing education events Strategies a. Identify continuing education opportunities that match employees' training plans and send staff to appropriate events b. Provide annual financial support for both institutional and personal memberships in professional organizations c. Provide financial support for staff participation in professional organizations Page 14 of 16 Objective 4 ° Maintain and expand an effective volunteer program Strategies a. Maintain paid volunteer coordinator to plan for and train volunteers b. Identify jobs for volunteers and develop work plans with staff C. Recruit train, schedule and evaluate volunteer d. Identify community groups and organizations that wish to establish formal volunteer partnerships with the library Goad V: Build relationships and partnerships that support outreach and reflect the community's diversity. Objective 1: Initiate, maintain, and work to grow partnerships with nonprofit agencies; corporate entities, governmental agencies, schools, community organizations, and citizens Strategies a. Establish and maintain relationships with other area libraries to share information and pool resources b. Establish contact with area businesses, industries, nonprofit and governmental agencies as potential, partners for library programs c. Improve communications with local schools to coordinate resources and collaborate on projects d. Maintain Inter -Library Loan program with the Georgetown Independent School District e. Attend six outreach programs (examples: neighborhood night outlfestivals) per year f. Increase the percentage of resident library cardholders to 55% by 222 g. Increase the number of GISD cardholders to 1,000 by 2022 h. Increase circulation of e-media laptops/tablets) by 10% per year i. Increase visitations by 2 % by 2024 Objective 2: Partner with faith -based community to provide programs/discussions designed to engage individuals of diverse faiths in interactions `based can current and classic titles on religion aimed at educating and building understanding, rra�ectres a. Work with the Ministerial Alliance to create a committee to assist with programming b. Work with Courageous Conversations to assist with programming Page 15 of 16 Objective 3: Select two or more books per year for the community to read (i.e. Georgetown Reads) for the purpose of building greater understanding and respect for social issues related to race, religion, gender, and sexual orientation. Page 16 of 16