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Home My WebLink AboutMinutes_LAB_09.03.2019Minutes of the Meeting of the Library Advisory Board City of Georgetown September 3, 2019 The Library Advisory Board met on Tuesday, September 3, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown Public Library, 402 W. 8`" Street MEMBERS IN ATTENDANCE: Lindsay Cooper, John Hudson, Michael Kelley, Thom Sinwell, Richard Thielmann, and Linda Schaffer. MEMBERS ABSENT: Cale Hart. STAFF IN ATTENDANCE: Eric Lashley — Library Director. The meeting was called to order at 6:02 p.m. by Chair Cooper, Regular Agenda A. Citizens wishing to address the Board. —Lindsay Cooper, Chair. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No action required. B. Consideration and possible action to a p p rove the Au gust 5 2019 Li brm Advisory Board minutes. —Lindsay Cooper, Chair. Motion by Kelley, second by Thielmann to approve the August 6, 2019 Library Advisory Board minutes, Approved 6-0 (Hart absent). C. Consideration of the Library Director's report. — Eric Lashley, Library Director. Lashley reviewed monthly stats with the board as provided in the agenda packet. He noted that both circulation and visitations were considerably higher than the previous year. The Library did not hold any children's programs during the month of August. Lashley reviewed events held during August and announced upcoming events: - Friends of the Library will hold their annual membership meeting on September 10 at 10:30 a.m. - The Friends fundraising kickoff for the outreach van will be held on September 12 at 4:30 p.m. - The Friends will also hold a fundraiser at the new Firo Pizza next to HEB on Williams Drive. - The next film in the GPL World Cinema series will be Cold War on September 11 at 6:30 p.m. - The Sieker Band will be performing on Sunday, September 1S at 2:00 p.m. Lashley read the patron comments from the library's suggestion box from August 2019. No action required. D. Consideration and possible action to approve the iibrar 's strategic plan update. — Eric Lashley, Library Director. Board members reviewed the latest draft of the Strategic Plan and offered a number of corrections and suggestions. There was much discussion on whether or not to specify the use of the New York Times bestseller list in the plan, Board members asked Lashley to research the validity of the list. Kelley offered a number of changes which were agreed on by the board. Members asked Lashley to make changes and send out draft before the next board meeting and the board hoped to approve the updated plan at the October meeting. Board members discussed the importance of advising Council on future library funding. There was concern the Library would fall behind if budgets did not keep up with demand, Kelley suggested the Board write a letter to Council fulfilling their duty as advisors to Council, Lashley said he would provide draft letters that previous boards had sent to Council. The board asked Lashley to place an item on the October agenda for a letter to Council. No action taken. E. Consideration of future meeting, dates. — Lindsay Cooper, Board Chair. There was no need to change the schedule for the October meeting and therefore, the meeting will be held on Tuesday, October 1, 2019 at 6:00 p.m. Chair Cooper adjourned the meeting at 7:18 p.m. Respectfully submitted, Michael Kelley } Lindsay Cooper Secretary Chair Patron Visits Current Year 2017-2018 GEORGETOWN PUBLIC LIBRARY D Annual Total 32607 17376 27062 28098 38313 34359 34863 35202 36305 37413 33739 355416 Circulation Annual Total Current Year 4�� 7 3�� 437� 4��4��a --- ��44� 4��o� ��4� �7OO1 '-- 5D67� 502431 2017-2018 41038 34474 34140 40354 37050 41310 38139 41307 90913 60593 46017 408281 1 FY 2018-2019 Statistics # of patron Annual Total Bookmobile Circulation 2264 2234 1703 2253 1813 2484 2265 1933 1909 1763 1286 21907 Chi|dnnn`mPrmgnarnm Attendance 1622 003 049 1830 1253 1123 1411 1321 2109 2047 191 14759 Programs 14 Q G 15 14 5 3 3 18 10 1 GB Story Time Programs 30 16 13 29 23 20 24 24 20 18 U 317 Other (Tour,Movies, Cr 10 4 2 8 8 8 8 4 1 O 4 57 After School Programs 4 4 3 4 4 5 3 4 5 4 5 45 Teen Programs Programs 7 7 7 9 11 1 14 Attepdonoe 97 173 89 176 189 8 270 Teen Space Users 787 486 608 1,111 998 549 1273 Adult Programs Programs 14 13 15 17 14 16 18 17 10 14 16 164 Attendance 230 222 558 552 317 513 736 610 322 411 370 4841 Other Services apLILL Req. filled 66 113 54 46 94 134 44 52 120 51 773 Outgoing ILL 36 16 21 24 23 27 26 23 27 21 233 ILL Requests 165 48 81 113 113 520 Internet usage (nosvna) 6628 3782 4011 5180 4986 23587 Overdrive usage <E'boux$ 3036 2833 3066 3370 2995 3370 3144 3604 3616 3767 4038 38738 Overdrive usage (am1iobouko 1473 1360 1477 1684 1634 1646 1622 1783 1896 3142 2070 18606 Volunteer Hours Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 840.18 903.27 36.00TBD 8127.09 Teen 132.28 133.58 83.22 142.00 153.00 178.40 121.40 138.15 85.22 60.00TBD 1228.25 Community Service 50.07 12.48 50.18 13.00 0.00 0.00 0.80 O.DO 0.00 TBD 133.73 Total 978.38 964.09 90748 1163.35 1170.35 1231.50 1003.10 986.33 988.49 96.00 0.00 9489.07 Registrations City Residents -new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 288.00 473.00 353.00 376.00 3036.00 Page 4 of 19 117D0 51.00 4700 132.00 G|SDStudent memb. 2 8.00 1,00 G Total 389.00 206.00 208.00 433.00 Cash Receipts Non-resident fees 2685.00 1610.00 1620.00 3435.00 Copies 1900.26 1244.75 122151 1879.13 Donations 2948.26 2092.25 8388.88 2788.60 Qdfa/PWemoda|e 450.00 3200.00 10500.00 16310.00 Meeting Room Use persons attdumeetings 4095 3406 3755 3396 #o,reservations 219 162 115 153 Library Collection Changes Copies Added 1878 1588 1231 1466 Copies Discarded 1061 2789 1715 1234 Donations Added 102 126 198 QS 9000 87.00 7400 139.00 186.00 153.00 107.00 6.00 15.00 18.00 27.00 43.00 6.00 16.00 303.00 350.00 31O.00 455.00 702.00 512.00 499.00 2920.00 2835.00 2675.00 3455.00 5118.00 4275.00 3420.00 1806.70 2131.14 1761.54 1858.80 1739.47 1915.36 1887,87 2034.88 3292.82 2989.99 1841.18 13598.93 3160.39 1864.27 735.00 865.00 1914.83 1050.00 23567.20 290.00 16037.80 4073 3963 6752 3311 5937.00 4863.00 1402.00 136 174 144 133 140 125 QQ 1323 1226 1248 1106 1185 1113 1607 887 1947 1831 1433 1410 1822 1676 158 228 SO 124 135 105 173 34000.00 19448.53 44900.53 75819.83 4495 1600 14950 17725 1533 Page 5 of 19 Director's Monthly Report Georgetown Public Library September 2019 September Highlights • The library was closed Monday, September 2 in observance of Labor Day. • The library launched its new meeting room software on Tuesday, September 3. The system allows staff to book study and meeting rooms for a broader range of service to patrons than before. There is also a new online booking component for patrons. • Recurring events for children/tweens/teens such as Storytimes, READ Dogs, Teen Advisory Board, Homeschool Happenings, and Dungeons & Dragons resumed this month. Other programs included: o Music with Mar, September 9. o Tween Game Day, September 14 o Read to Mini Ponies, September 21 a Yoga Storytime with Miss Kalena • The Friends of the Library hosted a fundraising kick-off event for the WOW: HD van on September 12. Many donations were given before the official kick-off. • Programs for adults in September included: o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and Wired Wednesday o GIRL World Cinema screened Cold War on September 11. a Live Music Sunday featuring The Sieker Band on September 15. o Texas Society of Sculptors hosted sculpture demos in the library lobby on September 14. o Adultish partnered with Lark & Owl Booksellers to host a "What the Spell?" spelling bee for adult on September 20 at L&O. a Art exhibits: • Art Hop Xll (Second floor bridge, hallway galleries and cafe gallery) • TSOS Annual Summer Show by Texas Society of Sculptors members, ends 9121 (1st and 2nd floor) 1. Computers NEED work! 2. ADD MORNINGSTAR 3. The check out counters needs hooks for canes. Thank you. 4. It would Be so amazing to have a door or gate to keep the children in the kids storytimelbooks section! Some kids get away from parents when they are trying to gather books. I'd like them to stay safe in the kids section -away from strangers. O THANK you!! Page 6 of 19 GEORGETOWN PUBIC LIBRARY DONATIONS -- August 2019 Clark & Marisue hiller 0 for WOW HD fund -will be given to FC}1_ The Girl from 613 Plumbing 100 in memory of Linda Howden .ai; � =x.,,�":a ;x :?a;� h,.v t"as"�"`�'� `.a, , � �e��:s�i� � 6't;��: r. �artxa s,�>�y�w�k;`�e �,u ua��' t>z"`�"��;�:l s,s men' '��y7.a✓�a��a� '^�"��` � �£�s+s. Page 7 of 19 Georgetown Public Library Vision: The Georgetown Public Library will be a catalyst for an enriched community. Georgetown Public Library Mission: The Georgetown Public Library engages, enlightens, and empowers the community. Purpose: The purpose of the Georgetown Public Library's strategic plan defines the Library's priorities and services for 2020 through 2025. Goal 1: Expand community access to information, collections, and other library resources. Objective 1: Increase outreach efforts to citizens with limited mobility and access to transportation by use of a bookmobile and outreach van Strategies a. Identify neighborhoods which include citizens with limited mobility and access to transportation and add to Words On Wheels Bookmobile (WOW) and Words On Wheels Home Delivery van (WOW -HD) schedules b. Identify and contact adult and children's day care providers to set up and schedule visits at their facilities c. Schedule an annual meeting of adult and children's day care providers at the Library to inform users of various services the Library can provide in July of each year d. Outreach Services Librarian will establish liaison with activity directors of nursing homes and assisted living facilities e. Establish a van delivery service by January 2020 f. Increase home delivery program from 2020 levels by 50% by January 2022 Objective 2: Provide reference service during all public hours Strategies a. Determine staffing schedules and hire staff Page 8 of 19 b. Hire more staff, as usage of the library increases Objective 3: Enhance access to Library collections through effective marketing strategies Strategies a. Organize a method for patrons to be able to recommend books to other patrons by January 2021 b. Promote reader's advisory through displays of books and booklists recommended by patrons by June 2020 c. Offer book talks or book reviews quarterly starting in April 2020 Objective 4: Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the Library Strategies a. Marketing Coordinator will design promotional information guides for distribution to the public b. Distribute information about the Library through the Internet, local community networks, and media outlets c. Increase public knowledge about Library programs and services by publishing articles in the Williamson County Sun, City Reporter, Georgetown View, Community Impact and other local publications d. Involve staff proactively in community organizations, events, and leadership: (Leadership Georgetown, Rotary, Kiwanis, Block Parties, and Neighborhood Night Out events) Objective 5: Develop a program that assists citizens in finding information regarding social services Strategies a. Identify and create relationships with nonprofit social services agencies b. Provide space and resources to nonprofit agencies on a weekly basis c. Provide assistance for citizens to navigate the social services bureaucracy by training staff regarding local agencies and the services they provide. Objective 6: Decrease patron wait time for materials Strategies a. Purchase multiple copies of titles in heavy demand b. Streamline acquisitions process by using technology updates provided by our vendors c. Purchase all books that appear on various bestsellers lists including: New York Times, Wall Street Journal, and Publisher's Weekly. Page 9 of 19 d. Accept donations of bestsellers and recently released materials e. Encourage patrons to request materials for purchase through our online catalog Objective 7: Maintain a collection that meets national standards Strategies a. Maintain a materials budget that equals or exceeds the median per capita expenditure determined for libraries with a population between 50,000-100,000 as reported in the annual Public Library Data Service b. Set up materials acquisitions plan to target areas of deficiency and measure progress annually c. Establish a minimum collection of 4 items per capita d. Exceed circulation of 8 items per capita e. Maintain a collection in which 25% of the collection is less than 5 years old f. Weed the entire collection on an annual basis g. Increase a -book collection by 15% per year h. Provide access to streaming video service by 2021 Objective 8: Increase non-traditional library materials Strategies a. Maintain audio books collection b. Maintain compact disc collection (music and audiobooks) c. Maintain digital video disc collection d. Maintain a collection of graphic novels for adults, children, and teens e. Increase a -book collection by 15% per year f. Establish access to video streaming service by 2021 Objective 9: Increase use of the library access Strateqies a. Increase by 25% the number of residents with library cards by 2022 b. Increase the number of library card holders by 25% the number of residents with library cards and the number of GISD card holders to 1,000 by 2022 c. Increase the number of GISD card holders to 1,000 by 2022 d. Increase visitations by 25% from 2020 to 2025 e. Partner with GISD Parent Teacher Organizations to sign up families for library cards f. Have a major campaign for library card sign ups annually during National Library Week g. Have permanent displays at GISD high schools and middle schools h. Have sign up table at community events such as Red Poppy Festival, Christmas Stroll, Georgetown Swirl, etc. Page 10 of 19 Objective 10: Offer monthly talks at the Library and/or Georgetown Art Center on new or classic books on a variety of genres Strategies a. Form a committee to select books and topics for monthly talks by April 2020 b. Schedule talks beginning in January 2020 Goal ll: Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. Objective 1: Ensure staff is adequate to provide basic service whenever the Library is open Strategy a. Increase staff to equal the median FTE as determined by the Public Library Data Service (PLDS) by 2022 Objective 2: Provide children's librarian in the children's area during all open hours Strategy a. Maintain staffing levels Objective 3: Provide a licensed social worker to assist with patrons with social services needs Strategy a. Maintain staffing levels Objective 4: Increase funding though grants Strategy a. Apply for Library Systems and Technology Act grants annually b. Research other grant offerings and apply for a minimum of two annually Objective 5: Secure funding for outdoor Library programming space by 2022 Strategy a. Apply for funding through the City's Tax Increment Reinvestment Zone for the Downtown Page I I of 19 Objective 6: Secure funding for inclusion of a satellite library by 2022 Objective 7: Secure funding for inclusion of a branch library in a future bond election by 2024 Objective 8: Generate financial resources through an annual auction of donated literary related items and hold auction annually during National Library Week Goal III: Provide high quality library services that enrich the lifelong learning needs for the community. Objective 1: Provide and improve access to the Library's catalog, the Internet, and other appropriate on-line electronic resources Strategies a. Improve the Library's Internet web site b. Provide training program for staff and library volunteers c. Provide public terminals, laptops, iPads, and other mobile devices for patrons to connect to the Internet d. Train public to use technology effectively within the Library e. Develop publicity campaign to inform community of newly added resources f. Develop technology plan (EDGE) that will keep the Library abreast of technology change and update plan annually g. Provide wireless Internet access to patrons' personal devices h. Develop app to navigate the Library's catalog, databases, and website i. Design and provide online tutorial on the GPL website to assist patrons in learning how to navigate the website Objective 2: Redesign the reference and non-fiction collection to support independent learners Strategies a. Identify content areas most utilized or requested by patrons b. Continually identify and evaluate materials that support activities of the life- long learner c. Collect and maintain genealogy and local history materials that enhance users' knowledge and understanding of the community Objective 3: Develop programming to meet the needs and interests of adults Strategies a. Every three years survey adult users to identify the interests and needs that are appropriate for library -based programs Page 12 of 14 b. Conduct continuous patron satisfaction surveys c. Provide space and assistance for Senior University classes d. Seek co-sponsors from other community groups for library -based programs e. Contact continuing education agencies annually in order to improve public library service for adult students f. Provide space for English as a second language classes g. Provide space and opportunities for tutoring h. Provide computer assistance i. Provide twelve inclusive programs per year for adults with functional disabilities Objective 4: Develop programming to meet the needs and interests of teens Strategies a. Survey teens identify the interests and needs that are appropriate for library - based programs b. Create a space specifically designed for teens c. Establish a minimum teen collection of 4 items per teen which would include Graphic Novels d. Seek co-sponsors from other community groups for library -based programs targeted at teens e. Maintain a Teen Advisory Board f. Provide twelve inclusive programs per year for teens with functional disabilities beginning January 2020 Objective 5: Develop programming to meet the needs and interests of children Strategies a. Provide storytimes for English and Spanish speaking children b. Provide special programs during school holidays c. Provide evening and weekend storytimes d. Establish a children's collection of 4 items per child e. Provide adequate space for special children's events such as the summer reading program and other educational and cultural events f. Provide storytimes for children with learning disabilities g. Develop and promote a toy lending library h. Provide twelve inclusive programs per year for children with functional disabilities beginning January 2020 Objective 6: Provide adequate space for library patrons to meet and share information and ideas Strategies a. Provide large meeting room for civic and community organizations to meet b. Provide large meeting room to hold lectures, concerts, recitals, public forums, book clubs, and cultural and educational events Page 13 of 19 c. Provide small meeting rooms for group study and small meetings d. Provide space for public art exhibits, displays, and crafts e. Provide space for educational traveling exhibits Objective 8: Develop cultural programming at the Library Strategies a. Coordinate with local institutions such as Southwestern University, the Williamson County Historical Museum, Preservation Georgetown, and other cultural organizations that represent Hispanic, Native American, African American and other ethnic or religious minorities to assist with cultural programming b. Provide meeting room space for cultural events Goal IV: Develop a professional working environment that fosters continuous improvement, teamwork, and creativity. Objective 1: Establish continuing education requirements for Library Director Strategy a. Require completion of a minimum of 20 hours of continuing education courses per year or 3 hours of college credit per year Objective 2: Develop appropriate in-service training program for all staff Strategies a. Identify staff training needs and customize training plan for each staff member annually b. Train all staff in patron service, teamwork, and communication skills c. Provide standardized training for new hires d. Conduct bi-weekly staff meetings e. Conduct monthly safety training Objective 3: Support staff attendance at conferences, seminars, and continuing education events Strategies a. Identify continuing education opportunities that match employees' training plans and send staff to appropriate events b. Provide annual financial support for both institutional and personal memberships in professional organizations Page 14 of 19 c. Provide financial support for staff participation in professional organizations Objective 4: Maintain and expand an effective volunteer program Strategies a. Maintain paid volunteer coordinator to plan for and train volunteers b. Identify jobs for volunteers and develop work plans with staff C. Recruit, train, schedule and evaluate volunteers d. Identify community groups and organizations that wish to establish formal volunteer partnerships with the Library Goal V: Build relationships and partnerships that support outreach and reflect the community's diversity. Objective 1 : Initiate, maintain, and work to grow partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens Strategies a. Establish and maintain relationships with other area libraries to share information and pool resources b. Establish contact with area businesses, industries, nonprofit and governmental agencies as potential partners for library programs c. Improve communications with local schools to coordinate resources and collaborate on projects d. Maintain Inter -Library Loan program with the Georgetown Independent School District e. Attend six outreach programs (examples: neighborhood night out/festivals) per year Objective 2: Partner with faith -based community to provide programs/discussions designed to engage individuals of diverse faiths in interactions based on current and classic titles on religion aimed at educating and building understanding. Strategies a. Work with the Ministerial Alliance to create a committee to assist with programming b. Work with Courageous Conversations to assist with programming Page 15 of 19 Objective 3: Select two ormore books per year for the community 10read U.e. Georgetown Reads) for the purpose of building greater understanding and respect for Page 16 of 19 INGRAM LIBRARY SERVICES LLC Discounts for the STATE OF TEXAS - 715. VI2 (Statewide Procurement Commission) The fallowing terms and discounts are offered to the Public Library Members. Contract Period: September 1, 2014 through February 29, 2020 Book Discounts Per : • - -.# QualityHardcover +w.Mass MarketR. p' •. j t is s 'lii • si•.. '' � ,'w •. . ', Iw'� III 1 1'w tl • � ' . 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