HomeMy WebLinkAboutMinutes_GGAF_08.28.2019Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
Aug 28, 2019
The General Government and Finance Advisory Board met on Wednesday, Aug 28, 2019 at 4:30 PM
in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
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Board Members Present:
Tommy Gonzalez, Chair
Stu McLennan
James Bralski
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:31 p.m.
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Chris Bryce, IT Director
Elaine Wilson, Controller
Rosemary Ledesma, Purchasing Manager
Eric Johnson, CIP Manager
Tadd Phillips, HR Director
Amy Mertink, Admin Assistant
A Review minutes from the July 24, 2019 General Government and Finance Advisory Board
Meeting — Amy Mertink, Board Liaison
Motion to approve by James Bralski, 2"d by Stu McLennan, approved 3-0.
B Consideration and possible action to recommend to council an award of a Blanket Agreement
with W.W. Grainger, Inc. to provide maintenance repair and operations (MRO) supplies, parts,
equipment, materials and related services through the Omnia Partners Public Sector Contract
#192163 in an amount not to exceed $190,000.--Rosemary Ledesma, Purchasing Manager.
Rosemary Ledesma explained that this is a new contract. It will integrate with the Workday system and
orders can be placed online. Tommy Gonzalez inquired about the dollar amount of the contract and
Rosemary explained that it is based on past years purchases from Grainger from multiple departments
across the city, with additional future purchases also included for items not currently purchased from
Grainger. Rosemary also let the board know that legal has reviewed the contract.
Motion to approve by Stu McLennan, 2"d by James Bralski, approved 3-0.
C Consideration and possible action to approve a Construction Contract with Pro Dirt Services,
LLC. Of Pflugerville, Texas for the Construction of Downtown Parking Lot Expansion, at and
around 321 W. 81' St in the amount of $558,690. — Eric Johnson, CIP Manager.
Eric Johnson showed the progress made on the site demolition and reviewed the site plans, including
the planned bus stop area.
Motion to approve by James Bralski, 2"d by Stu McLennan, approved 3-0.
D Consideration and possible action recommending approval of change order #1 with Sierra Cedar
for implementation of an Enterprise Resource Planning system in the amount of $121,995.--Leigh
Wallace, Finance Director and Chris Bryce, IT Director
Leigh Wallace reviewed the project history, timeline, ten year total cost of ownership, accomplishments
in Phase 1, communications that have been done with employees, the Phase 1 Go Live schedule, and
Phase 2 accomplishments. Leigh then explained the need for the change order. Chris Bryce explained
the technical process for ETL and the amount of time it is consuming. Parts of the process are manual
and the data must be checked to ensure it loads correctly. The board asked about project contingency
and Leigh verified it has been used for the 3 contractors.
Motion to approve by Stu McLennan, 2"d by James Bralski, approved 3-0.
Motion to adjourn meeting by James Bralski, 2"d by Stu McLennan, approved 3-0. Meeting adjourned
at 5:25pm.
Pommy G nxalex Date
Board Chair
Chere' Heintzman Date
Board Secretary
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yuf Merti k Date
Board Liaison