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Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
Oct 30, 2019
The General Government and Finance Advisory Board met on Wednesday, Oct 30, 2019 at 4:30 PM
in the Community Room at City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
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under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
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Board Members Present:
Tommy Gonzalez, Chair
Chere' Heintzmann, Secretary
Kevin Pitts
Stu McLennan
James Bralski
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:31 p.m.
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Cheryl Turney, Interim Purchasing Manager
Elaine Wilson, Controller
Stan Hohman, Fleet Manager
Courtney Hanson, Office Specialist
Eric Johnson, CIP Manager
Leah Neal, Purchasing Manager
Amy Mertink, Admin Assistant
A Review minutes from the March 6, 2019 General Government and Finance Advisory Board
Meeting -Amy Mertink, Board Liaison
This item is being pulled and will be brought back at a future date as there was an error in the item
posting.
B Consideration and possible action for the approval to purchase vehicles and equipment in the
amount of $1,857,313. --Stan Hohman, Fleet Services Manager
Stan Hohman reviewed the 35 units he is requesting to purchase, 26 being replacement vehicles and 9
being new additions, bringing the total fleet to 627 units. The city is in year three of replacing the hold
back vehicles. David Morgan asked Stan to define the term "hold back vehicles" and Stan clarified that
they are vehicles that have already been replaced but are held for various reasons, most often they
become spares or loners. Stan also let the board know that the city is on pace with the regular
replacement schedule.
Tommy Gonzalez asked for clarification on the 17 police vehicles that were coming in and whether
they are replacements or add on units. Stan broke down the 17 police vehicles into their respective
positions within the Police Department.
Stu McLennan asked for specifics regarding one of the police interceptors and which vendor it had
come from and why. The board and staff had a brief discussion regarding the vendors who provide
police interceptors and how they come in, i.e. fully outfitted or not. Stan confirmed that they arrive
fully outfitted.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
C Consideration and possible action to approve the Professional Services Agreement with
Wantman Group, Inc. of Frisco, Texas in the amount of $348,000 for the
Architectural/Engineering Design of a Parking Structure at Main Street and 6th Street. — Eric
Johnson, CIP Manager
Eric Johnson presented the background information on the proposed vendor Carl Walker Inc., who
performed the downtown parking study. Carl Walker Inc. is now Wantman Group and the city signed
a contract with them to complete the feasibility study.
The scope of the contract includes project management meetings and design meetings with staff. Eric
continued with more information on the construction documents, bid phase and construction
administration which will include on site meetings. Eric also reviewed the timeline for the project which
has a target completion date of fall/winter 2021.
Kevin Pitts asked about the public outreach meetings that were listed on the proposal and if there were
any additional costs for them. The board and staff reviewed the scope of services and proposal to
confine that if any additional meetings are needed they will go through council for additional funds for
those meetings.
Chere' Heintzmann asked about sole sourcing for this project and Eric and Laurie Brewer clarified how
the company was selected according to the requirements in the local government code. These services
are procured based on qualifications, then a price is negotiated.
Tommy recommended that during the first public outreach meeting, staff should define the parameters
of the project in order to limit the need for any additional meetings.
Motion to approve by James Bralski, 2nd by Chere' Heintzmann, approved 5-0.
Motion to adjourn meeting by Kevin Pitts, 2nd by Stu McLennan, approved 5-0. Meeting adjourned at
4:55pm.
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Tommy Gonzalez Date
Board Chair
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^ Chere' Heintzman Date
Board Secretary
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Aal Mertink Date
Board Liaison