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Home My WebLink AboutMinutes_SPCS_08.06.2019Minutes of the Meeting of the Strategic Partnerships for Community Services Advisory Board City of Georgetown, Texas August 6, 2019 The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas, met on Monday, August 6, 2019, 2019 at 9:17 a.m. Members Present:, Alexia Griffin, Michael Douglas, Natalia Ornelas, Jaquita Wilson, Jerry Haecker Members Absent: Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager MINUTES A. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair The meeting was called to,order by President, Jaquita Wilson, at 9:17 a.m. B. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair All members were present, as well as staff liaison, Shirley Rinn. C. Consideration and possible action to approve the Minutes from the June 10, 2019 SPCS Advisory Board Meeting —Alexia Griffin, Secretary Motion by Douglas, second by Ornelas to approve the Minutes from the March 21, 2019 SPCS Advisory Board Meeting, as amended; (Approved 5-0) D. Discussion and possible action regarding the recommendations to be made to the City Council for allocation of funding for Strategic Partnerships for Community Services Grants—Jaquita Wilson, Board Chair Wilson provided an introduction to the process for going through each of the applications. The Board Members also disclosed any potential conflicts of interest they may have with any of the agencies that applied for funding. Jaquita Wilson recused herself from any discussion related to the Georgetown Project, Natalia Ornelas recused herself from any discussions regarding Girls Empowerment Network (GEN) and Williamson County Advocacy Center, and Michael Douglas recused himself from any discussion regarding the Boy Scouts of America. Shirley Rinn provided an overview of the evaluation tool and the process for determining the allocation recommendations for the City Council. The Advisory Board recessed for a break at 10:50 a.m. and resumed the meeting at 10:55 a.m. The Advisory Board recessed for lunch at 12:30 p.m. and resumed the meeting at 1:05 p.m. SPCS Advisory Board Minutes August 6, 2019 Page 1 of 5 The Board vetted Applications, including the following agencies and made the following recommendations: • Backpack Buddies $16,450 Helping Hands $10,000 of Georgetown, Inc. • Brookwood in $26,449 • Literacy Council Georgetown (BIG) of Williamson County • Boys and Girls Club $28,500 • Lone Star Circle of Georgetown of Care*** • Boys Scouts of $12,750 • Opportunities America, Capital for Williamson Area Council, San & Burnet Gabriel District, Counties, Inc. Pack 2935 (OWBC) • CASA of Williamson $20,400 • Ride on Center County, Texas for Kids (R.O.C.K) • Faith in Action $35,800 ■ Sacred Heart Caregivers Community Clinic • Girls Empowerment $11,500 • Samaritan Network Center for Counseling • Georgetown $34,300 • Senior Center Community Service at Stonehaven Center -The Caring Place • Georgetown Project $32,000 • Williamson County Children's Advocacy Center • The Locker $0 • Williamson County Crisis Center dba Hope Alliance • United Way of $0 Williamson County $218,149 SPCS Advisory Board Minutes August 6, 2019 Page 2 of 5 $15, 800 $16,000 $10,000 $26,000 $25,000 $15,000 $12,000 $20,000 $32,100 $181,900 $400,049 The Board had the following comments regarding each agency: 0 AGENCY BACKPACK BUDDIES ♦ Maybe a little overlap with Helping Hands • Helping Hands requires transportation and Backpack Buddies does not. ■ Backpack Buddies is in the schools ➢ BOYS AND GIRLS CLUB OF GEORGETOWN ♦ Some duplication in services ♦ More volunteers are needed • What opportunities can agency utilize to recruit more volunteers (retired educators); • Would really like to see an emphasis on growing volunteer base • Only agency that provides transportation from school to club ♦ Have a good coalition of other partner organizations that having programming in the club ♦ Most of the funding goes to staff ♦ Would like to see enhanced training for older students to mentor younger students ♦ Would like to see more detail about transportation costs for transporting students ➢ CASA OF WILLIAMSON COUNTY ♦ Would like to see more in the agencies diversification of funding sources ♦ Their service is needed and not duplicative ♦ Solid Financials ♦ Meet many of city's priorities ♦ Program is very stable ♦ 39% of volunteers are from Georgetown ♦ How many children are served from Georgetown and how many more children was agency able to serve SPCS Advisory Board Minutes August 6, 2019 Page 3 of 5 0- 0 COMMENTS BROOKWOOD IN GEORGETOWN (BIG) ♦ No duplication ♦ People move to Georgetown for this program ♦ Is there a way BIG can give priority to giving one full scholarship for a long-term Georgetown Resident as opposed to someone who recently moved to Georgetown? ♦ How many are being served from Georgetown (ISD) BOY SCOUTS OF AMERICA ♦ Would like to see more diversification in funding sources ♦ This program provides hands on projects; building robots, etc. ♦ Program also offered at the Nest ♦ STEM Resources go into the Boys and Girls Club ♦ Supplies come from Boys Scouts and then are disseminated to after school programs. ♦ This is basically a "science class" that is provided at the after school programs. ♦ They want to serve 100 kids. ♦ This is one of the few programs that brings STEM education to after school programs. ♦ Kids at GISD have to be approved for the Robotics Program, ■ This program does give a lot more access to STEM programming they wouldn't get otherwise. ♦ This Program is tangible with more measurable outcomes. ➢ FAITH IN ACTION CAREGIVERS ♦ Fill an important Transportation Need in the Community ♦ Would like to see a Quality of Life Survey conducted ■ Evaluating Quality of Life because of Transportation • Because of Faith in Action I have better quality life because... ♦ What other kind of measures can agency utilize in addition to numbers ♦ How many clients are Aging in Place • age of clients AGENCY ➢ GIRLS EMPOWERMENT NETWORK ♦ There are no Board of Directors from Georgetown. • efforts to get a Board Director from Georgetown. ♦ What can be done to build capacity of program? ♦ Would like to see GEN get to 100 students in Georgetown; ♦ Specific Program • Life Skills ♦ Safety Net for GISD ➢ GEORGETOWN PROJECT ♦ Summer Employment Program has been done very well; ♦ Job Skills Training was done very well also; ♦ Would like to see some metrics on longer term financing to sustain stipends for Summer Employment Program ➢ HOPE ALLIANCE (WILLIAMSON COUNTY CRISIS CENTER) ➢ LONE STAR CIRCLE OF CARE ♦ Would like to see more defined description of dental services and cost ♦ Grant Application and Reporting is vague • What is "uncompensated dental care" ■ What is the total amount? • more defined and less global. SPCS Advisory Board Minutes August 6, 2019 Page 4of5 COMMENTS ➢ GEORGETOWN CARING PLACE ♦ Would like to see better performance metrics for outcomes ♦ Would like to see more detail on where the funding is directed ♦ Would like to see the Caring Place approach other Williamson County Cities for funding. ➢ HELPING HANDS OF GEORGETOWN, INC. ♦ Questions about Budget ■ #'s appear to be rounded • Need better budget reporting ♦ Some duplications; ♦ No other funding sources; ♦ Is there a way to evaluate clientele? ♦ Is there a way to do a survey of clientele ♦ Define who clientele encompasses • Better idea of who is being served. • Is there a way to do a survey before they get a meal. • How is this program solving the problem ♦ Bigger discussion • Sustainability ➢ LITERACY COUNCIL OF WILLIAMSON COUNTY ♦ No Duplication ♦ Meets a critical need ♦ Financial Health ♦ Aligns with City's Guidelines ➢ R.O.C.K. ♦ Veteran Service ♦ Would like to see some of the data utilized to measure quality of life • What data are you using to measure quality of life. ♦ Would like to see more detail on what funding is used for • For example, horse care, counseling, administration • More defined and less global AGENCY COMMENTS ➢ SACRED HEART COMMUNITY CLINIC ➢ SAMARITAN CENTER FOR COUNSELING & ♦ No Georgetown Board members PASTORAL CARE ♦ Partners with Caring Place ♦ Veteran Service ♦ Explore Transportation Options; ♦ Would like to see data/metrics from ACORN r Faith In Action ♦ One Georgetown Board Member ♦ Provided a good overview of dental services ♦ How long is the waitlist provided and costs • what is being done to address the waitlist issue. ➢ STONEHAVEN SENIOR CENTER ➢ THE LOCKER ♦ Application improved over last year ♦ Duplicative services ♦ Administrative costs ♦ Assessment for Service Learning Projects • Would still like to see a better measure/metric of effectiveness and success of Service Level Learning and Youth Development • Are these services essential? ➢ OPPORTUNITIES FOR WILLIAMSON & BURNET ➢ UNITED WAY OF WILLIAMSON COUNTY COUNTIES, INC. (OWBC) ♦ Duplication of Services ♦ Federal Funding that OWBC receives is for ♦ Williamson County Funder the Head Start Programs ♦ Funding recommended for Meals on Wheels Programing because of direct impact on u Georgetown residents ➢ WILLIAMSON COUNTY CHILDREN'S ADVOCACY CENTER ♦ Provide more information about the OMS and data ♦ Receives funding from the Police Department Motion by Wilson, second by Griffin to approve the recommended grant allocations for City Council consideration as discussed. (Approved 5-0) The Board recommendations will go to the City Council August 13, 2019 The next meeting will be on October 10, 2019 at 9:00 a.m. at City Hall- E. Adjourn Adjournment Motion by Wilson, second by Griffin to adjourn. Meeting was adjourned at 3:32 p.m. Attest: ��Zz� Alexia Griffin, Board 5ecr ` on d Jaquita WilsChair SPCS Advisory Board Minutes August 6, 2019 Page 5 of 5