HomeMy WebLinkAboutMinutes_LAB_12.04.1990r CllD-::
"COMMUNITY OF OPPORTUNITY"
GEORGETOWN PUBLIC LIBRARY BOAR!
December 4, 1990 O 12:10p.m.
Present: Nancy Snead (presiding), Pfancy Benold, Marcus Pritchett,
Jean-Marie fvlendez, Marjorie Youngman, Robert Horrick, MaryBeth
Huba, Judi Shanklin, Amelia Washington (arrived late), & MaryPat
McLaughlin
1. The minutes of the Nov.6,'90 meeting were approved as submitted
(MB Huba moved, J.Shanklin 2nd).
2. It was noted that our CD's (approximately $65,000) are
currently invested in Bank CD's. However, the local brokerage
houses (especially Edward Jones) have better rates on CD's than
the Banks. Also, there is only one actual local Bank left in
town. Finally, although Certified (:_urgently has the best rates,
it is currently under Governm(?nt control.
Therefore the following m(-jti(,)n was �,ppgoved by the Board (moved
by J.Mendez, J.Shanklin 2nd) {
"The Tr-easurer has the authority to reinvest in CD's with up to
a 1-year term. Discretion should be used in reinvesting the
funds as to rate, etc. However, the Board must be notified at
least at the meeting prior to the CD renewal date that the funds
will be available if the Board is contemplating using the funds."
Note: A.Washington arrived a 12:2`,5
3. It has been discovered that (,he "Friends" organization has
actually been using the Boards Federal Identification Number.
They currently have two accour7ts totaling almost $3,000. One
account ($2,500) is an IBM grant. for- computer- use only.
The following motion was approved by the Board (moved by
J.Mendez, MB Huba 2nd):
"The Board will retain control of the IBM grant money. The
balance (second account) wi11 tie t-.L reed over to the Friends
contro 1 , bu t the Fri ends mus t: re por t; any spend ing to the Board
until such time as they obtain t!rE)ir own Federal ID number."
New sigrratur-e Car--d<-; will b(.?=;iq_r-recl when the new Board is in
place,
GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTHER KING GEORGETOWN, TX 78626 PHONE 512/863-3168
GEORGETOWN PUBLIC Q BRARY BOARD, page two
December 4, 1990
4.,This was the last Board meeting for N.Benold, M.Pritchett, and
M.Youngman. Marcus has not re -applied, and Nancy & Marjorie are
not eligible to reapply. The new Board members should be
reappointed by the City Council this month.;'
As the first Tuesday in Januacy is New Year's Day, the next
Board meeting will be Tuesday, January 8,'91 at 12:00 noon.
Marcus has offered to host this meeting at Berry Creek Country
Club for incoming & out -going Board members (as well as current
Board members).
5. It was noted by MaryPat that our current Encyclopedia is at
least five years old. It was also noted that our books -on -tapes
has received a great response; 65 tapes circulated the first two
weeks, and two additional gifts were made ($50 & $15) for the
acquisition of additional tapes.
Therefore the Board approved the purchase of a new Encyclopedia
Americana (s895) and the purchase of additional books -on -tapes
($100). (Moved by J.Mendez, R.Horrir_k 2nd)
6. Results from the Collection Development survey were
distributed. There were 350 responses (13 from the newspaper). A
few items of note:
33% indicated they use the fiction materials, which is close to
the actual circulation data (25%); 36% had come to the Library to
return a gook, and 98% found wheat they were looking for; 67%
needed staff assistance, and 99% indicated staff was helpful; 93%
of the patrons drive to the library; 59% of the patrons are age
25 to 54, but only 11A under 17 (we thought this may reflect
the fact that children either don't complete questionnaires, or -
that their parents completed it instead, as actual circualtion
data indicates the Library is used 04% by children); 91% indicated
the Library hours are convenient; 30% wanted to see more popular
books in the Library, and 23% wo"Id like videos (informational).
Finally, it was noted that only 3% of the patrons wanted
business materials, and actual c:ir••cualtion data concurrs. As
these materials are expensive and Southwestern University has them
in their Library, we should only develope PC utilization materials
and basic business materials.
Note: R.Horrick left a 12:55.
7. A draft of a Collection Development policy was distributed
which is parallel to the survey results: 20% Independent Learning
Center, 25% Popular Materials, 25%, Children's area, 20% Reference,
and 10% Other- to balance the resources.
Note: A.Washington & J.Shanklin left @ 1:10.
r GE,ORGETOWN PUBLIC LIBRARY BOARD, page three
December 4, 1990
9. 25 people attended the Friends reorganization meeting. A Board
was appointed: Tommy Spence, Tommy Miles, Cathalee Holman, & Linda
Miegs. They have requested a copy of the By-laws from the
Comptroller, but are also working on a revised set of Bylaws. The
first meeting will be in January, and meetings will tie held the
2nd Monday of the month @ 7:30p.m. in the L'�brary, although the
frequency of the meetings has not yet been determined.
The Friends will provide a volunteer pool available to the
Library., fund-raising, hospitality, childrerl's groups, special
programs, and public relations.
9. The landscaping is not done yet, therefore there was no report.
10. The City Attorney has not yet reviewed the Art policy, so no
action could be taken.
MaryPat and other library employees are attending Customer
Service seminars sponsored by the City.
The Optimist Club provided us with pictures of the children's
program.
The reciprocal Borrowing agreement between Georgetown & Round
Rock Libraries is on the City Council agenda for Dec.11, and on
R.R.'s Council agenda for Dec.13. The cover sheet provided to the
Council was distributed to the Board. Items to note: all patrons
will pay the applicable fines, etc. of the Library being used;
additional grant funding may be obtained; & this is the first such
agreement in central Texas.
The second paragraph under Financial Impact was amended to read
as follows: "Long range financial consideratin is related to
possible grant funding of ,joint projects. Since the Texas State
Library emphasis is on shared resources, such an agreement would
be necessary for such funding."
The Society for the Preservation of the Gentle Art of Reading
Aloud is doing a Christmas reading in the Library on December 11 @
7:30p.m.
The meeting was adjourned at 1:.30.
Respectfully submitted:
an -Marie Mendez
ecretary