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HomeMy WebLinkAboutMinutes_LAB_10.02.1990"COMMUNITY OF OPPORTUNITY" GEORGETOWN PUBLIC LIBRARY Library Board Meeting: Oct.2, 1990, 12:00 noon gray Present: Nancy Snead (arrived Late), Nancy Benold, Robert Horrick, Mary Beth Huba, Jean-Marie Mendez, Judi Shanklin, Marjorie Youngman, Mary Pat McLaughlin Old Business: 1. The minutes of the Sept.4, 1990 meeting were approved (moved by M.Youngman, 2nd by MB.Huba). �. 2. The next CD is due Nov.21. [-ls M.Pritchett was not at the meeting, discussion of a CD reneLjal policy was tabled until the November meeting. 3. The art committee had no report. Note: N.Snead arrived a 12:20 M.Youngman has 30 names of potential "Friends of the Library" members: J-Mendez submitted a list of 7 names: N.Benold gave a few names of potential members: and there are still approximately 15 members left in the Club who may still be interested. We will hold an organizational meeting on Nov.15 @ 7:30pm in the Library. A guest speaker will be obtained for the meeting: Dale from the RR Library will be contacted to obtain the speaker. Individuals on the list of potential members will be sent invitations to the meeting. In addition, we will print flyers to distribute in the Library, ar X-Mass Showcase Nov.10 &11 (if Possible), and by bulk mail to Library patrons. We will try to get labels from the computer system for- the bulk mailing, if Possible. J.Shanklin Has offered to let us use her bold mail permit, noting that at least: 200 notices must be sent to any zip code used. Judi has also offered to print the flyers for us. The flyer- will read " `Become a Friend' of the Georgetown Public Library. Meet Our new librarian Mary Pat McLaughlin. Thursdays 140v.15, -S 7:34pm Library Meeting Room doorprizes" N-Benold will also have a ,-)Otice placed in the local newspapers. Expenses for the meeting and advertizing (including mailing) will be paid from the Friends checking account. The bulk mailing should be done by I\lov.l. GEORGETOWN PUBLIC LIBRARY 808 MARTIN LUTI-IER KING GEORGETOWN, TX 78626 PHONE 512/863-3168 Library Board Meeti4ig, page two Oct.2, '90 Refreshments will be served at donate a "baked" item, and N.Snead prizes. We will use stick -on name registration form. M.YoUngman, N.Snead, & J.Mendez committee for officers. the meeting. MB Huba will Will donate a plant for door tags. R.Horrick will provide a will serve as a nominating 5. The reciprocal borrowing agreement was just received (during the meeting) from our City attorney's office. The attorney's office has made two changes. The agreement should be read by each Board member, and Mary Pat may be called with any questions. It will be voted on at the next meeting. The agreement should begin in January. It was noted that we need a policy manuel for our Library, especially regarding a patrons right to check out books if fees are owed to the Library. Note: R.Horrick left @ 1:00 6. The Boy Scouts will start working on the landscaping this month, and will be ready for planting by Nov. We will need to contact the Men's Garden Club to receive their contribution by that time. The use of "purple sage", "monkey grass", and other native plants was discussed because of the low maintenance required by these plants. New Business: ?. Youth oriented programming for November (to be paid for by $200 contribution from the Optimists Club) was approved (moved by M.Younyman, 2nd by J.Shanklin). Note: J.Shanklin left @ 1:05 e. A collection development forum was discussed, but it was determined that a forum could be counter -productive, as generally the people attending are more interested in voiceing complaints rather -than discussing planning opportunities. It was noted that we should be able to obtain information from the computer regarding the use of the Library, in particular- Who is using -the Library, How often, and What is being used, as well as other information. This information, if obtainable, would be useful in planning. In lieu of a forum, we will conduct a Survey on the use of the Library, and use this to also introduce our new librarian, Mary Pat. The survey will be displayed in the Library for two weeks during Oct. & Nov. It will also be in both local newspapers, and if possible, we will request the City do a bulk mailing of the survey. Library Board Meeting, page three Oct.2, '90 9. It was noted that the computer needs to be programmed to allow a days grace -period before assessing late charges, as books left in the night deposit on the due date are not recorded as returned until the next day, and currently the computer is assessing the late charge on these. 10. The courtyard window had been damaged by the maintenance mowers, not a patron. Also, it was noted that the City, maintenance needs to empty the trash cans frequently, as there is a developing fire -ant problem. We may suggest the City treat the Library grounds with "Logic". 11. We received a registration form for the TCLIS conference, and all Board members are encouraged to enroll. 12. The gates in the Library do not work, and therefore individuals attending meetings in the meeting room after hours have free assess to the Library collection, etc. The evening maid has been trying to patrol this problem, but this takes away from her work time. Vaugh Supply will charge $250 to clean and align the tracks, but in addition the door opening must be widened, magnests eliminated, and the exhibit cases moved. Only $200 is left from the Bond money, and a phone at the reference desk was to be obtained with this money. An estimate will be obtained to fix this situation, and we will discuss with the City how this is to be paid for, i.e. by them, by the Board, from Gifts & Memorials, or a combination of sources. 13. It was noted that the new location for the New Books section results in books being out -of -reach for some individuals, and that the staff will need to assist patrons when necessary. 14. The next Board meeting is Tuesday,Nov.b, at 12:00 noon in the Library Board Room. N.Snead indicated that if either her or N.Benold is not at a meeting when it is scheduled to begin, Mary Pat should run the meeting. Meeting adjourned at 1:45p.m. Respectfully s bmitted. 4Jan-1Mar i e S . Mendez cretar-y