HomeMy WebLinkAboutMinutes_LAB_01.09.1990'tOwx«oNIrYmpOPPORTUNITY"
GEORGETOWN PUBLIC LIBRARY
Library Board Meeting: January 9, 1990, 12:00 noon
Directors present: Nancy Snead, Nancy Benold, Rober Horick, Mary
Beth Huba, Jean-Marie Mendez, Marcus Pritchett, Marjorie Youngman,
& Judy Duer
Old Business:
1. A resource sharing agreement with the Round Rock Public
Library has been drafted. Dale Ricklefs (R.R.Library Director)
and Henry Lathin (R.R.Board Director) were present for this part
of the meeting.
Basically, the patrons of each Library will be entitled to use
either Library, effective Oct.1,'90. The first time a patron uses
the neighboring Library he/she will need a letter of introduction
from his/her own Library to assure the neighboring Library that
the patron is current on all fees, fines, etc. The Patron will
have to adhere to the rules of the neighboring Library, and each
Library will keep its own records on its new neighboring patrons.
There are some exceptions, ACC & SW students, who
receive special rates, and therefore will not participate in this
program. These cards will be distinguishablsrfrom the regular
Library card. Both Libraries use the Dynix system, and so records
are easily comparable.
The orginal agreement will be a one-year contract, to be
evaluated at the end of eight or nine months. It is expected to
be an even trade, but if not, the agreement will need to be
re-evaluated. The Round Rock attorney will draft the agreement,
and then the Georgetown attorney will review the agreement.
The Georgetown Board approved the adoption of the resource
sharing agreemnt between the Round Rock and Georgetown Public
Libraries.(Moved by R.Horick,2nd by M.Youngman)
2. The minutes of the Dec.5 Board meeting were approved as
submitted.(Moved by R.Horick,2nd by M.B.Huba)
GEORGETOWN PUBLIC LIBRARY 808MAR7{N Ll7TDBDKlNG GEORGETOWN,TX78626 PB0NB5l2/V6}3l6V
Library Board Meeting,Jan.9 -page 2
S. We received a price quote on the security cameras. First,
whether purchased or leased, the installation cost is $1,665, plus
the cost of an electrian (or other qualified person) to penitrate
the roof for the wiring.
The cost of acquiring the equipment out -right is $7002.68. The
equipment generally has a one-year warranty, except for the
recorder heads, which have a 90-day warranty. There is a period
of six weeks from the time of order to the installation date. A
deposit of 50% of the equipment codt must be made at the time of
ordering, with the balance and the labor paid upon installation.
In addition, a maintenance contract was recommended at a cost of
$116.70 per month.
Leasing the equipment for 60 months would cost $171.56 per
month, and the equipment could be acquired at the end of the lease
for $1,454. A three-month advance payment would be required. The
equipment could also be rented for 36 months at $241.59 per month.
It was noted that Texas Crushed Stone uses these cameras, and
their vandalism has been almost completely eliminated since
acquiring this equipment. N.Snead offered to bring anyone
interested out to TCS to see the equipment, but this was not felt
to be necessary.
As the lease also includes a maintenance agreement, it was
determined that the lease -purchase was in the long -run less
expensive. Also, the interest from the Board's CD at Certified
Savings will be about equal to the monthly lease cost. Therefore
we could lease the equipment, paying for the lease entirely from
the monthly interest on that CD. The initial cost will be
$2079.68, which is the three -months advance rent plus the
installation labor charge, which will be paid~from the Board's
savings account at Certified. Judy will look into getting the
roof work done through the City on the budget.
The Board approved the 60 month lease (with purchase option) of
the camera equipment from Racal -Chubb Security Systems Inc., to be
paid for from the Board's accounts at Certified Savings. (Moved by
N.Benold, 2nd by R.Horick)
4. The Board receiveda Thank -you note from Mrs.Philpot for the
reception given in her honor.
61
Library Board Meeting,Jan.9 -page 3
5. The proposed evaluatio/f form for the library director was
reviewed, and no changes were made to the evalution questions.
However, an explanation of the meaning of the ratings is needed.
It was suggested that 1=Excellent (exceptional), 2= Very Good
(meets all expectations), 3= Good (meets most expectations),
4= Acceptable (meets some expectations), & 5= Unacceptable (faile(::1
to meet most expectations). Also, another column needs to be
added for Not Applicable (or Not Observed).
Once again we discussed our purpose for this Evaluation.
Currently the Library Director is only reviewed by the City. We
want our evalutions on file for a continous period so that if the
Board disagrees with the City evaluation, we have documention of
our position to present to the City Council. The evaluations will
be summarized by the Secretary, and a summary given to the Board,
thereby included in the Minutes for the City Council. The actual
evaluations will be saved by the President of the Board.
The Evaluation Form will be revised as above, and sent to each
Board member to be completed for the current Library Director
(Judy Duer). Each Board member should complete the evalution and
give the completed evaluation to the Secretary (Jean Mendez) by
the next Board meeting. The Secretary will present a summary
evaluation at the March Board meeting.
New Business:
6. The Board currently still has a CD at Certified Savings, and
at First National Bank. Marcus will check on the CD rates
available at the various Banks to be sure we will get the best
rate when these CD's come due, beginning in April. We have
committed the interest on the CD's at Certified Savings to the
acquistion of the security cameras, and we still have the
Courtyard project under consideration.
There is still $4,898.48 left from the Bond money. The Board
gave it's approval for J.Duer to reggive price quotes and acquire
additional Library shelving with thTd Bond money. (Moved by
J.Mendez, 2nd by M.Pritchett)
7. A patron wants his non-resident fee of $15 refunded, as he
claims to have thought it was a deposit, not a fee. The Board,
however, has decided not to refund the fee. (Moved by J.Mendezr
2nd by M.Youngman, N.Benold abstained)
8. There are three tapestries at the Southwestern museum which are
in need of a "home". N.Snead will go see them, as we are not sure
of their size, etc., and therefore can not yet commit ourselves to
taking them.
The meeting adjourned at 1:30. The next Baord meeting will be
February 61 12:00 noon, in the Library Board room.
Respectfully
John -Marie Mendez
Sed etary
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