HomeMy WebLinkAboutMinutes_GGAF_12.04.2019Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
Dec 4, 2019
The General Government and Finance Advisory Board met on Wednesday, Dec 4, 2019 at 4:30 PM at
City Hall, 808 Martin Luther King Jr Street, Georgetown, Texas.
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under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon
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Board Members Present:
Tommy Gonzalez, Chair
Chere' Heintzmann, Secretary
Kevin Pitts
Stu McLennan
James Bralski
Others present:
Legislative Regular Agenda
Tommy Gonzalez called the meeting to order at 4:30 p.m.
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Trish Long, Facilities Superintendent
Stan Hohman, Fleet Manager
Courtney Hanson, Office Specialist
Eric Johnson, CIP Manager
Ed O'Neal, Support Services Manager
Eric Nuner, Assistant Parks and Rec Director
Chris Bryce, IT Director
James Davis, Operations Manager
Clay Shell, Assistant Fire Chief
John Sullivan, Fire Chief
Amy Mertink, Admin Assistant
A Review minutes from the August 28, 2019 General Government and Finance Advisory Board
Meeting -Amy Mertink, Board Liaison
No comments or changes.
Motion to approve by James Bralski, 2nd by Chere Heintzmann, approved 5-0
B Review minutes from the Oct 30, 2019 General Government and Finance Advisory Board
Meeting — Amy Mertink, Board Liaison
No comments or changes.
Motion to approve by James Bralski, 2nd by Kevin Pitts, approved 5-0
C Consideration and possible action to recommend approval of an annual dedicated support
contract for facility access control and video surveillance to be provided by Convergint
Technologies of Austin, TX in the amount of $89,084.35 per NJPA contract 031517-CTL. —Trish
Long, Facilities Superintendent
Trish Long briefed the need for this contract and explained this is the city's current provider and there
are cost savings with a dedicated support services contract. The contract is an annual renewal, the city
has used this vendor for 4 years. Chere asked if there were any other bids and Trish explained that the
city is limited on who they can use due to the software. Tommy asked if there was opportunity for a
longer term contract, Trish will look into this.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
D Consideration and possible action to recommend approval of a Renewal Agreement with Brandt
Company of Austin, Texas through Buyboard contract # 558-18 for heating, ventilation and air
conditioning (HVAC) services in the estimated annual amount of $500,000.00 ---- Trish Long,
Facilities Superintendent
Tommy asked for clarification on the dollar amount and Trish explained it is not to exceed. The board
also had questions on replacement units. Trish explained the possible and planned replacements and
the units needed for Fire stations 6 and 7.
Motion to approve by Stu McLennan, 2nd by James Bralski, approved 5-0
E Consideration and possible action to approve the purchase of an Aerial Platform Ladder Truck
from Siddons-Martin Emergency Group through the Buy -Board Contract #571-18 for a cost not
to exceed $1,700,000.00. —Clay Shell, Assistant Fire Chief
Assistant Chief Shell explained the need for the purchase and showed the truck that would be purchased.
The new truck would be easier to navigate, and the stabilizers deploy more quickly. The ladder is
comparable to the current truck. This purchase is in the budget and once it has arrived, the old truck
will go into reserve. Clay also explained there is a Feb deadline before the price increases.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
F Consideration and possible action to approve the purchase and installation of a Station Alerting
System Fire Station No. 6 from US Digital Designs in the amount of $98,937.70 — Eric Johnson,
CIP Manager
Eric Johnson gave one presentation for items F and H. Eric explained the purpose of the system and
showed where each item would be installed. Eric also explained some updates to the purchase since the
posting of the agenda -the installation will be done by a licensed installer rather than with the vendor in
order to reduce the cost. Tommy expressed concerns on quality control of the installation if not done
with the vendor. Eric explained that the vendor will provide the training for the installer and the vendor
guarantees the work of the installer when the vendor provides the training.
Motion to approve by James Bralski, 2nd by Chere, approved 5-0
G Consideration and possible action to approve the purchase of a SCBA Compressor for
installation in Fire Station No. 6 from August Industries, Inc. in the amount of $71,456.24 — Eric
Johnson, CIP Manager
Eric Johnson gave one presentation for items G and I. Eric showed photos of the units and explained
their purpose. Tommy asked about the life of the units. The last one was replaced after 20 years. Eric
also reviewed the scope and fees.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
H Consideration and possible action to approve the purchase and installation of a Station Alerting
System Fire Station No. 7 from US Digital Designs in the amount of $114,148.44 — Eric Johnson,
CIP Manager
Eric Johnson gave one presentation for items F and H. See Item F above.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
Consideration and possible action to approve the purchase of a SCBA Compressor for
installation in Fire Station No. 7 from August Industries, Inc. in the amount of $71,456.24 — Eric
Johnson, CIP Manager
Eric Johnson gave one presentation for items G and I. See item G above.
Motion to approve by James Bralski, 2nd by Stu McLennan, approved 5-0
Motion to adjourn meeting by Kevin Pitts, 2❑d by Chere Heintzmann, approved 5-0. Meeting adjourned
at 5:17pm.
Tommy Gonzalez
Board Chair
Chere' Heintzman
Board Secretary
Mertink
Board Liaison
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