HomeMy WebLinkAboutMinutes_GUS_01.10.2020Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
January 10, 2020 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Ed Pastor — Chair, John Copelan — Vice Chair, Edward Wiley —
Secretary, Mike Cunningham, Arthur Yaeger, Steve Fought
Board Members Absent: none
Staff Members Present: Daniel Bethapudi, Glenn Dishong, Wesley Wright, Leticia Zavala,
Laurie Brewer, Michael Hallmark, Chelsea Solomon, Mike Welch, Paul Diaz, Katherine Clayton,
Mayra Cantu, Leah Neal, Sheila Mitchell, David Morgan (joined at 2:03pm)
Others Present: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors/Staff
— New Staff members:
Katherine Clayton, Budget Analyst; Mayra Cantu, Management Analyst; Leah Neal, Purchasing
Manager
-- Employee Recognition:
None submitted at time of posting
C. January 2020 Utility Advisory Board - CIP Updates and November 2019 Council Actions — Wesley
Wright, P.E., Systems Engineering Director
Wright noted reports in packets, gave brief updates on each. Noted future bids coming forward in
early 2020. Cunningham asked about Berry Springs wastewater line; average depth/Hallmark
responded and Wright also commented about varying depths. Cunningham also asked about which
contractor and Hallmark responded, Santa Clara, on upper end. Wright explained (2 phases; 2
contractors; residential did not go into place.) No further questions.
D. Presentation of the 4th Quarter Financials for Water and Electric — Paul Diaz, Budget Manager
Diaz presented financials for both Electric and Water, noting this was presented at Council on
December 11, 2019. Spoke on budget amendment(s) and timelines. Some discussion regarding
transfer of assets between appropriate city funds; Morgan/Bethapudi responded. No further
discussion.
E. Electric Utility Update — Daniel Bethapudi, Electric General Manager
Bethapudi noted he and Dishong will make a presentation on the status of GUS Board re-
organization, noting this presentation was given at Council Workshop on December 10, 2019. Council
supported separating the current board into a Water Board and an Electric Board. Staff is in process
of next steps and a timeline was presented for this process. Some discussion on electric board
requirements and availability of potential members; Bethapudi, Dishong & Morgan responded.
Pastor asked and Bethapudi confirmed boards will still be advisory however with more fiscal
oversight and Council remaining as final approval authority. Cunningham in support of board
changes and congratulated staff on their work thus far. Bethapudi then announced the new energy
management group, Shell Energy, is on board with the city.
F. Water Utility Update — Glenn W. Dishong, Water Utilities Director
Same presentation as above. Dishong provided water updates - Regulatory and Industry updates,
including Jim Briggs work on city's behalf with Region G Water Board. Budget updates were
presented by Diaz; Water Resource status; System Status for water and wastewater; CIP projects
previously reviewed by Wright; discussed other projects currently underway, upcoming and
potential projects. Zavala gave Customer Care updates - growth between December to January of 680
new accounts (1/2 in Western District). Some discussion on water availability; Dishong responded
distinguishing between resources and treatment capacity. Morgan also spoke on water resources,
educational campaign, rate restructure. Some discussion about current drought status and future
plans for contingencies. Dishong stated plans are to stay ahead of issues much ahead of summer/peak
needs.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
G. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the
item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting.
You will be called forward to speak when the Board considers that item. Only persons who have
delivered the speaker form prior to the meeting being called to order may speak.
On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled
Board agenda by filing a written request with the Staff Liaison no later than one week prior to the
Board meeting. The request must include the speaker's name and the specific topic to be addressed
with sufficient information to inform the board and the public. Only those persons who have
submitted a timely request will be allowed to speak. For Board Liaison contact information, please
logon to htt s:llovernment. eor etown.or 1 eor etown-utilit -s stem -advisor -board- us/.
- No persons signed up to address the board.
H. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
November 8, 2019 and the Regular GUS Board meeting scheduled for December 13, 2019. — Sheila K.
Mitchell, GUS Board Liaison
November minutes were considered for approval. No December meeting was held; minutes of
cancelled meeting were considered for approval. No questions or revisions. Motion by Yaeger,
seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on
November 8, 2019 and the Regular GUS Board meeting scheduled for December 13, 2019. Approved
6-0-0 (none absent)
I. Consideration and possible recommendation to approve the contract with Environmental
Improvements, Inc. for purchase and install of chemical storage tank, in the amount of $54,200.65. —
Mike Welch, Plant Operations Superintendent/Glenn W. Dishong, Water Utilities Director
Welch updated board on emergency purchase of chemical storage tank, due to leak discovered with
one of our bleach tanks used to treat water. The emergency purchase exception process was followed;
tank is in place awaiting one final gasket for operation. Motion by Wiley, seconded by Copelan to
approve the contract with Environmental Improvements, Inc. for purchase and install of chemical
storage tank, in the amount of $54,200.65. Approved 6-0-0 (none absent)
J. Consideration and possible recommendation to approve renewal #2 of contract 17-054-SC with Elk
Ridge Construction, LLC (Water & Wastewater Treatment Plants) in the amount of $53,139.90. — Mike
Welch, Plant Operations Superintendent/Glenn W. Dishong, Water Utilities Director
Welch noted this is renewal #2 of the contract with Elk Ridge for grounds keeping at our Water and
Wastewater Treatment facilities. Motion by Cunningham, seconded by Copelan to approve renewal
#2 of contract 17-054-SC with Elk Ridge Construction, LLC (Water & Wastewater Treatment Plants) in
the amount of $53,139.90. Approved 6-0-0 (none absent)
K. Consideration and possible recommendation to approve amendment #1 and renewal #2 of contract
18-0017-SC with Elk Ridge Construction, LLC (Water & Wastewater Collection and Distribution
Stations) in the amount of $67,767.41 per year. — David Thomison, Water Services Manager/Glenn W.
Dishong, Water Utilities Director
Welch presented in Thomison's absence and noted this is the first amendment as well as renewal #2
of the contract for grounds keeping of our collection and distribution systems (lift stations, pumps,
etc.). Motion by Cunningham, seconded by Copelan to approve amendment #1 and renewal #2 of
contract 18-0017-SC with Elk Ridge Construction, LLC (Water & Wastewater Collection and
Distribution Stations) in the amount of $67,767.41 per year. Approved 6-0-0 (none absent)
L. Consideration and possible recommendation to approve the purchase of pump repairs from
Weisinger, Inc. from Conroe, Texas in an amount not to exceed $173,170.00 for Fiscal Year. — David
W. Thomison, Water Services Manager/Mike Welch, Plant Operations Superintendent/Glenn W.
Dishong, Water Utilities Director
Welch updated board on repairs, rehabilitation, replacements needs to various pumps located
throughout the city. Pricing was received via the BuyBoard process per purchasing guidelines.
Cunningham stated he agreed with work to be done, however stated his opposition as he felt the
process should've been competitively bid due to the dollar amount and not done through BuyBoard.
Motion by Copelan, seconded by Pastor to approve the purchase of pump repairs from Weisinger,
Inc. from Conroe, Texas in an amount not to exceed $173,170.00 for Fiscal Year. Approved 4-2-0
(Cunningham, Yaeger opposed; none absent)
M. Consideration and possible recommendation to approve a contract for the Lake Water Treatment
Plant 980 High Service Pump Stations Improvements project with Prota Construction, Inc. & Prota
Inc., joint Venture, in the amount of $3,476,420.00. — Michael Hallmark, CIP Manager/Wesley Wright,
P.E. Systems Engineering Director
Wright presented information on bid for Lake Water Treatment Plant 980 High Service Pump
Stations Improvements project. Currently under design for additional treatment capacity at the Lake
Plant. Wright presented map of area and how water is pumped. This request will provide a pump to
direct pump instead of the current flow process. Plans for completion of project are targeted for
summer 2021. Five bids received. Prota has done a lot of work in the area. They have not worked for
the city. Cunningham has seen work performed by Prota and feels they do good work. He supports
work performed by CDM. Wright appreciated support. Motion by Yaeger, seconded by Copelan to
approve a contract for the Lake Water Treatment Plant 980 High Service Pump Stations
Improvements project with Prota Construction, Inc. & Prota Inc., joint Venture, in the amount of
$3,476,420.00. Approved 6-0-0 (none absent)
Adjournment
Motion by Pastor, seconded by Fought to adjourn. Meeting adjourned at 3:26PM
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