HomeMy WebLinkAboutMinutes_GVPID_01.13.2020City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, January 13, 2020 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Board Members Present: Marlene McMichael, Chair; Marsi Liddell; Norma Baker; Gary
Newman, Developer Rep; Steve Taylor, Alternate
Board Members Absent: Michael Charles; Cara McKinney, Penny Evans, Developer Rep
Staff Members Present: Wayne Reed, Assistant City Manager; Ray Miller; Public Works
Director; Paul Diaz, Budget Manager; Tina Davis, Board Liaison
Staff Members Absent: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Chair 6:06 PM - Meeting called to order, followed by
Pledge of Allegiance
B. Georgetown Village Public Improvement District (GVPID) monthly financial report for
the month of December 2019 - Paul Diaz - Diaz briefed the Board on where they are in the
City's budget process and what to expect at the end of the fiscal year. The annual budget
process begins Oct. 1st. Staff opens purchase orders and ecumbrances. Money spent plus any
encumbrance equal year to date numbers. Currently in the December/January time frame.
Every December, Paul's staff does a Capital Improvement Project (CIP) roll forward
amendment to Council. Remaining money appropriated from the 2019 budget that was
allocated for the GVPID parks improvement project is rolled forward to the 2020 budget.
Rolled forward $674K that included the balance of Madrone Park of approximately $56K,
$280K for Parklets, $143K for Rowan Park, $195K for Shell Rd. project. The financial report
Paul presents at the February Board Meeting will show the budget increase, recognize funds
that were budgeted but not spent will be shown in the beginning balance and new
appropriations for 2020. Discussion - Liddell asked if the money that was not spent
technically encumbered. Diaz answered, "the money that was encumbered is good but this
is money that wasn't spent or encumbered". GVPID is funded by property tax. Typically the
big amount is seen in January/February. Overall GVPID budget is where it need to be.
Liddell asked if taxes will increase. Diaz answered the rate increase is capped off at 3.5% but
not sure where Council will set the rate. The City's portion of property tax is about 18%, the
majority goes to ISD.
C. Project Update - Eric Nuner - Construction plans from the Board and Sub -Committee input
have been submitted to the City and is currently under review. Nuner anticipates end of
January for comments or approval. If there are any comments, it will be the end of February
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before the plans are approved. In the meantime, Nuner is working on bidding documents
and contract documents to have everything in place so when there is an approval the
bidding document can be presented to companies to bid out the project. May be March or
April before bids are back. McMichael asked if the construction documents go to Planning
and Zoning (P & Z) to see if she and Newman need to recuse themselves because of a
conflict with them being a resident. Reed will check with iegai for verification of the conflict.
Nuner will continue to get information to update the Board on approval or comments.
Nurser will not be at February meeting but will have another staff member present with any
updates. Discussion- Liddell asked if there would be another Sub -Committee meeting.
Nuner answered - not until after bids are received to review them. If there are any changes
in pricing, it will be brought back for review and approval. McMichael asked if there will be
a phased construction. Nuner will work this out with approved bidder on what snakes the
most sense. Liddell reiterated the Board would like Nuner to let the residents know prior
construction start. Nuner agreed. Newman asked if construction would begin in late
summer. Nuner - anticipates sooner. Goal is to present back to GVPID Board in April to
forward to Council for last meeting in April or first meeting in May. Usually 2-3 weeks with
contract documents in City Attorney's office to move forward. Estimate Late May, early
June.
D. Update/s from City Staff (if any) - Wayne Reed - NOT ACTION TAKEN - Clarification
on when a Developer can come off the Board was tabled to the January meeting. Reed
returned with clarification on the composition changes of Advisory Board such that the two
Developers can come off of the Board. The developer deeds to have completed the
development of the concept plan of the PID. Reed currently meeting as a staff, to look at the
inventory of all of the properties Green Builder has had, to lots still available for sale, open
space tracks or park lands the Builder still owns, to detention ponds the Builder has had to
improve and before conveying them to the PID. Reed is meeting internally with City staff to
document the satisfaction of the competed development of the concept plan. Next month
Reed will return presenting a map of remaining properties that the Builder needs convey
any lots to a buyer, the HOA or the PID. (if it's a detention pond) Once the number of
properties is zero, and the Board recommends a change to the composition of the Board,
Reed will proceed with a recommendation to Council to change the composition of the
Board. Reed suggest when the recommendation to change the composition of the Board to
include the frequency of the meetings.
Legislative Regular Agenda
E. Tree Trimming - Ray Miller - Miller followed up with Board by presenting a handout of 10
trees to be removed and 17 trees to be trimmed at intersections. (causing a potential hazard
to the public's view of a stop sign) Showed two examples of letters to send to homeowners
that will be impacted by a tree removal or trim and asked the Board to provide feedback on
the letters. Alternatives to leaving the trees in place: moving the stop sign away from the 10
trees is approximately $1K per intersection, flashing stop signs are approximately $2,500
each and a possible nuisance. Miller recommends removing the 10 trees for safety of all
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January 13, 2020
citizens based on state and local guidelines. Discussion: Clarity on letter (that would go out
to homeowners whose house is adjacent to one of the trees to be removed). Board agreed
the letter to homeowners should reflect the safety hazard caused by a tree in the right of
way that blocks a stop sign. Because of reduced visibility and possible safety hazard the tree
will be removed. (2 weeks to 1 month notice). Motion by Newman to recommend staff to
remove the 10 trees in the right of way that block stop signs and trim the 17 trees mentioned
today. Reed suggested holding off on moving forward today and allowing letters to be
mailed to residents first giving them a chance to voice any concerns, questions, affirmations
or disagreements at the February meeting.
Motion by Newman, seconded by Liddell directing staff to notify 10 homeowners by letter
that due to safety concerns and reduced visibility, the tree in the right of way will be
removed and notify 17 homeowners by letter that due to safety concerns and reduced
visibility, the tree in the right of way will be trimmed. Homeowner will be invited to attend
the next Board meeting February 10, 2020 or talk with City staff prior to the meeting. No
action will be taken at this time. Tree trimming and removal will happened at the same
time. Approved 4-0-3 (Evans, Charles and McKinney absent)
F. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which
can be found on the table at the entrance to the Board Meeting. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to
the start of the meeting. You will be called forward to speak when the Board considers that
item. Only persons who have delivered the speaker form prior to the meeting being called
to order may speak.
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board meeting. The request must include the speaker's name and the
specific topic to be addressed with sufficient information to inform the Board and the
Public. Only those persons who have submitted a timely request will be allowed to
speak. For the Board Liaison contact information, please logon to
https:Hgovemment.georgetown.org/gvpid/
-At time of posting, no personls had signed up to address the Board.
Adjournment
Motion to adjourn by McMichael. The meeting adjourned at 7:00 p.m.
Marlene McMichaeI, Chair Cara McKinney, Secretary
Board Liaison
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