HomeMy WebLinkAboutMinutes_GVPID_03.09.2020City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, March 9, 2020 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara
McKinney, Secretary; Gary Newman; Michael Charles; Penny Evans; Steve Taylor
Board Members Absent: Jonathan Sorber, Melinda Marler
Staff Members Present: Wayne Reed, Assistant City Manager; Ray Miller; Public Works
Director; Paul Diaz, Budget Manager; Dave Melaas, Project Manager; Sherry Walsh, Liaison;
Tina Davis, Board Liaison
Staff Members Absent: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Chair 6:00 PM.
B. Pledge of Allegiance - McMichael lead everyone in reciting the Pledge of Allegiance.
C. Introduction of new Board Members and Visitors - McMichael introduced Board members.
D. Review Board/Meeting Procedures - Davis presented handouts consisting of the Board
Bylaws, purpose of the Board, meeting procedures, attendance policy, gave a brief
description of what is expected at each meeting, introduced the future Board Liaison, Sherry
Walsh. Davis will be the Water Utility Board Liaison.
E. Staff Update/s -"Status of Master Developers completion of obligations" and any staff
updates, Wayne Reed- Reed followed up from a previous meeting late last year to answer
"when will a Developer roll off of the Board"? Staff met in January to access as the Master
Developer completes all agreements in the neighborhood to include the selling of lots and
completion of retention facilities. Expect sometime this year. At completion, in addition to
replacing the Developer, Board will look at the Bylaws to see if there are any other changes
the Board would like to make so Council can approve replacement of Developer and any
Bylaw changes. Newman questioned if Staff checked to see if the greenbelts and the water
quality pond on section 9 were deeded over to the City of Georgetown. Reed will verify and
update Board at a future meeting. Charles ask if any properties to be taken over by the City
would slow things down and would the City have any leeway on when the properties could
be taken over. Reed clarified what is holding up the Board proposition is there are still lots
and at least one retention pond needing improvement that need to be conveyed to the City
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March 9, 2020
of Georgetown. Charles question how many properties are left. Newman answered 3 or 4.
Discussion on lots to be conveyed over to the City of Georgetown. Miller provided an
update to the Board on tree removal. 10 letters were mailed to homeowners whose tree
location posed a safety hazard. Miller received letters from 6 residents in opposition on the
removal of the tree adjacent to their home. No response from some residents. Further
discussion with staff and traffic Engineers, Miller recommends not removing the trees. Will
bring item back next month for formal action. McMichael asked if the trees could be
trimmed in a way to eliminate the safety hazard. Miller states they will proceed to trim the
trees that can be trimmed. McMichael asked to document at the next meeting, tree removals
are not a safety hazard. Charles asked to make it clear that it is the City's recommendation
to not remove the trees. Newman asked for clarification on the number of trees have were in
the plans to be removed. Miller answered 10 trees. No further discussion.
F. Georgetown Village Public Improvement monthly financial report for the month of
February 2020 - Paul Diaz - Diaz reports 97% revenue on property tax collected and over
budget on allocated interest for combined total of 98% revenue. YTD spending is 16%. After
CIP roll forward amendment that went to Council in January, GVPID had a capital budget
of just under $675K with a prior year encumbrance of last years money of $28K, with $32K
spent so far. GVPID is well under budget. Accounting is working with outside auditor
Weaver and Associate on last audit. Finalized numbers will be presented to Board later.
Charles asked for an explanation on calculation of budget amount of $452,210. Diaz gave
explanation of how amount is calculated and verified that it is public record.
G. Park Improvement Update - Melaas states Planning & Zoning approved all of the park
improvements. Project is scheduled to advertise March 15th and 22na, will go to pre -bid
around March 24t", scheduled for bid opening March 315t. Plan to bring recommendation to
Board on April 13th and to Council April 28th provided everything is in budget. Looking to
begin construction end of May, 15t of June. McMichael asked if the timeline is good for
planting. Melaas answered: the timeline for planting is good since there is irrigation.
McMichael asked if there is a timeline on the sidewalks along Shell Road. Miller said he
would check and update the Board at a future meeting but did not believe it was part of the
timeline being talked about. Liddell and McMichael would like Eric Nuner to meet with the
Sub -Committee to review the bids and look at alternatives before the project comes back to
the GVPID Board on April 131h. Melaas said he would let Nuner know the Sub -Committees
request.
Legislative Regular Agenda
H. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which
can be found on the table at the entrance to the Board Meeting. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to
the start of the meeting. You will be called forward to speak when the Board considers that
item. Only persons who have delivered the speaker form prior to the meeting being called
to order may speak.
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March 9, 2020
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board meeting. The request must include the speaker's name and the
specific topic to be addressed with sufficient information to inform the Board and the
Public. Only those persons who have submitted a timely request will be allowed to
speak. For the Board Liaison contact information, please logon to
httl2s.//govemment.georgetown.org/�gvpid/ - At time of posting, no personls had signed up to
address the Board. Brian Ortego, signed up to speak before the meeting started. He spoke
with Miller before the meeting began and no long needed to speak on tree
trimming/removal.
Nomination and Election of GVPID Vice Chair - Marlene McMichael - Motion by Charles
to nominate Liddell as Vice Chair, seconded Steve Taylor - Approved 5-0-0
J. Nomination and Election of GVPID Secretary - Marlene McMichael -Motion by Liddell to
nominate Cara McKinney as Secretary, seconded by Charles - Approved 5-0-0
K. Consideration and possible action to review and approve the date, time and location of the
meetings this year to second Monday each month at 6:00 PM at the Public Safety Training
Building in training room C. Motion by Liddell to approve time, date and location,
seconded by McKinney - Approved 5-0-0
L. Consideration and possible action to approve the Minutes of the regular meeting January
13, 2020 - Charles asked if staff was able to produce a map of properties that have not been
conveyed. Wayne answered saying he has not yet finished it. Motion to approve minutes by
Newman, seconded by Taylor. Approved 5-0-0
Adjournment
Motion to adjourn by McMichael. The meeting adjourned at 6:38 PM
I �Ii o6talIc� rm t3� 2
Marlene McMichael, Chair Cara McKinney, Secretary
Board Liaison
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