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Home My WebLink AboutMinutes_GVPID_08.10.2020City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, August 10, 2020 at 6:00 p.m. Meeting held virtually on Zoom Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara McKinney, Secretary; Michael Charles; Penny Evans; Steve Taylor Board Members Absent: Gary Newman (submitted resignation effective July 7, 2020), Melinda Marler, Jonathan Sorber (submitted resignation effective August 10, 2020) Staff Members Present: Wayne Reed, Assistant City Manager; Ray Miller, Public Works Director; Eric Nuner, Parks and Recreation Assistant Director; Nathan Parras, Budget Manager; Sabrina Poldrack, Board Liaison; Mayra Cantu, Management Analyst Staff Members Absent: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Consistent with Governor Greg Abbott's suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held virtually. Public comment will be allowed via teleconference; no one will be allowed to appear in person. B. Call to Order - called to order by Chair 6:00 PM. C. Pledge of Allegiance — McMichael led everyone in reciting the Pledge of Allegiance. D. Public Wishing to Address the Board On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to http://georgetown.org/boardscommissions/ At the time of posting, no one has signed up. Georgetown Village PID Page 1 of 4 August 10, 2020 1. Maria Trevino: Suggested updating park on Summers Green with play areas and additional seating. 2. Brian Ortego: Gave an overview of maintenance and improvement projects he would like to see added into the budget and service plan in FY21 for the Georgetown Village PID. E. Staff Updates — follow-up actions in the fall of 2020 — Wayne Reed, Assistant City Manager • Nathan Parras was officially introduced to the Board as the City of Georgetown's Budget Manager. • Board on Board member, Jonathan Sorber, resigned as of Monday, August 10, 2020 due to moving out of Georgetown Village. Staff is working on the process to fill the vacancy. • Vacant Developer board seat, that Gary Newman previously held, is in the process of going to Council on August 25, 2020 for possible appointment of Chris Blackburn with Waterloo Development, to fill the seat. o There were not any Board or Public comments on this item. F. Georgetown Village Public Improvement District (GVPID) monthly financial report for the month of July 2020 - Nathan Parras, Budget Manager Parras did an overview of the revenue and operating expenses for Georgetown Village PID and noted the available fund balance shows a negative balance due to beginning fund balance not being carried over in the YTD column, which was mistake in the report. Parras also mentioned the layout is different from previous reports shown, this is a result of the City bringing consistency in the format for reporting to every Board at the City. o There were not any comments from the Board or the Public on this item. G. GVPID Park Improvement Update - Eric Nuner, Assistant Parks and Rec Director • 9 parklets are complete and 3 parklets are about 75% complete. Stone columns are about finished, may be 1 left to complete. • Nuner displayed a list of Park updates that will create a change order in the amount of $5,900 in the positive. o Board Members inquired about the dollar amount that the City staff can approve to the contract without having to take the item back to the Board for additional approval. Nuner stated the City staff have authority to approve change orders for a project up to $50k, or less, before requiring Board recommendation and then Council approval. Nuner stated that if the park improvements were going Georgetown Village PID Page 2 of 4 August 10, 2020 to be a complete change from what was originally presented, he would take it back to the Board for approval, even if the dollar amount was within City's approval limit. Approximately $15,000 to upgrade to Bedford Park area off Madrid Drive, which would bring the total change order to about $21,000, ($5,900 in park updates listed by Nuner plus the $15,000 in upgrades Bedford Park area), in additional costs. This area is not considered a park or parklet, just a small open space that the City is going to upgrade. Nuner requested Board to give their feedback on if they wanted to add this additional upgrade. o Majority of feedback from Board members is this area is not utilized enough to be a priority for an upgrade. Would prefer to use the funds in other areas of the neighborhood. o Public comments from Mr. Nigel (did not state last name) and Mr. Brian Ortego, mirrored the Board's feedback Legislative Regular Agenda H. Consideration and possible action to approve the Minutes of the regular meeting July 13, 2020 — Board Liaison Motion to approve minutes by Liddell, seconded by McKinney. Approved 6-0-1 Newman absent I. Consideration and possible action to make a recommendation regarding Proposed FY21 Budget - Wayne Reed, Assistant City Manager • Reed explained that this item was being brought back to the Board for two fluctuations in spend categories, neither of which changes the total dollar amount in annual expenses. • The first update in the budget is in the Printing spend category, which needed $1,800 in additional funds (from $300 to $2,100), for the annual mailouts of brochure and public meeting notices and printing for brochures on any future open houses. • The second update in the budget is a decrease in the Maintenance - Sidewalks spend category, which was decreased by $1,800, to cover the additional printing expense. It was reiterated that if any funds that are allocated towards an expense and are not expensed, the money will roll forward into the next fiscal year. • Board Member, Michael Charles, asked about having a discussion to lower the current assessment fee. Reed expressed that Staff supports this discussion to reevaluate the current assessment fee and reminded the Board that there will be future projects with costs associated them, so he wants to bring this discussion back to the Board soon. Georgetown Village PID Page 3 of 4 August 10, 2020 • Board Member, Liddell, requested this topic be brought back by the March timeframe for discussion. Reed stated that Staff is committed to coming back to the Board in a few months to have this discussion. • There were not any Public comments on this item. Motion to make a recommendation regarding Proposed FY21 Budget by McKinney, seconded by Liddell. Approved 6-0-1 Newman absent J. Consideration and possible action to make a recommendation regarding the 2021 Special Plan and Assessment Plan (SAP) - Wayne Reed, Assistant City Manager • Reed explained to the Board why this item was being brought back for a recommendation. o There were no comments from the Board or the Public on this item. Motion to make a recommendation regarding the 2021 Special Plan and Assessment Plan (SAP) by Cara seconded by Steve. Approved 4-1-0 Liddell abstained, Newman absent Adjournment Motion to adjourn by McMichael. The meeting adjourned at 7:34 PM h'L'`}'Lt'Lk-g WPt-C^_A "Is �%r6 �'- - Marlene McMichael, Chair Cara McKinney, Secretary Board Liaison Georgetown Village PID Page 4 of 4 August 10, 2020