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HomeMy WebLinkAboutMinutes_GGAF_01.06.2021[Type here] Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, January 6, 2021 at 4:30 PM The General Government and Finance Advisory Board met on Wednesday, January 6, 2021 at 4:30 PM via Zoom virtual meeting. Board Members Present: Tommy Gonzalez, Chair Kevin Pitts, Vice -Chair Stu McLennan, Secretary Robert Witt Eric Corp Others present: Susan Anderson —Valley View Consulting Regular Agenda: Tommy Gonzalez Called the meeting to order at 4:31p.m. City Staff Present: David Morgan, City Manager Laurie Brewer, Assistant City Manager Leigh Wallace, Finance Director Elaine Wilson, Assistant Finance Director Karrie Pursley, Treasurer Eric Johnson, Facilities Director Trish Long, Facilities Manager Tadd Philips, Human Resources Director Holly Moyer, Benefits & Wellness Prog Admin Laura Maloy, Assist Human Resources Director Ed O'Neal, Support Services Manager Leah Neal, Purchasing Manager Mayra Cantu, Management Analyst Danella Elliott, Board Liaison Sharon Parker, Board Liaison A. Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission — Tommy Gonzalez, GGAF Chair Tommy Gonzalez, Chair explained how the virtual conference would be conducted. No one signed up for public comment. B. Consideration and possible action to approve the minutes from the December 2, 2020 General Government and Finance Advisory Board Meeting — Sharon Parker, Board Liaison. Motion to approve the minutes Stu McLennan, second by Eric Corp. Approved 5-0 [Type here] Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, January 6, 2021 at 4:30 PM C. Consideration and possible action to recommend approval of an annual dedicated support contract for facility access control and video surveillance to be provided by Convergint Technologies of Austin, TX for the annual amount of $92,040.00 per IAW Sourcewell Contract No: 031517-CTL -- Eric Johnson, Facilities Director Eric Johnson presented to the board a contract for services from Convergint Technologies of Austin that is our security contractor. Eric noted that there was an error on the packet submitted to the board on the amount requested. Eric explained it was a simple copy/paste error and that the correct amount is what is listed in the caption of $92,040.00. Discussion: Stu — how did staff quantify the previous cost savings in an excess of $70,000? Eric — it is a savings to have this person on staff with us verses having to pay contract fee each time we would need them to come out. Tommy — do we have a comparison of the cost and savings? Eric —this is a dedicated - on site person. Convergint support person is on -site with city staff weekly on Mondays and Tuesdays and every other Wednesday. Robert — is this cost for labor only? Eric — yes, if we needed any material or parts, we would be responsible, but this is very rare that we would have to buy any parts. Robert —the cost seems high to me. Eric the cost breakdown is attached. It comes out to be $88.00 per hour which is a discounted rate instead of $145.00 per hour. Eric Corp — no change in the amount of time the service is being provided, where is the savings? Eric Johnson — the savings is from the co-op agreement. If we were to call them for each thing we needed it would cost us $145.00 per hour but having a dedicated person for the time set in the contract it comes out to $88.00 per hour. Do you have to call someone still? — Eric no we do not - we usually can make it by until the person is on staff. Motion to recommend to the City Council the approval of an annual dedicated support contract for facility access control and video surveillance by Eric Corp, second by Kevin Pitts. Approved 5-0 D. Consideration and possible action to approve contract No. 21-0030-CCwith IPS Advisors (HUB International) in the amount of $74,500.00, for strategic benefit planning and design, administration, compliance tools and legislation information, provider selection, data analysis, and meeting with City and providers - Tadd Phillips, Human Resources & Organizational Development Director Tadd Phillips presented a contract for Benefit Management Consultant Services. The current contract ends January 315t, 2021. We completed an RFP Process. Discussion: Kevin — why are we selecting IHP when Gallagher has provided support for 6 % years and was low bid of $48,000? Tad — Committee felt IPS was best -value, better than Gallager. Stu - GGAF discussed Gallagher's assistance with employee benefits decisions in April 2018, August 2018, July 2019 and August 2020. Need to inform Council of specific reasons and benefits of switching, perhaps in Executive Session. David Morgan: Self-insurance fund is $9.5M. Consultants assist CoG with managing it. David is [Type here] Minutes General Government and Finance Advisory Board City of Georgetown, Texas Wednesday, January 6, 2021 at 4:30 PM aware of past issues with Gallagher. The Board would like more information on why the selection was made and the reason for not taking low bidder or using the same company. Motion to postpone this item to the next meeting by Kevin Pitts, second by Stu McLennan. Approved 5-0 E. Discussion and possible action to recommend selection of Valley View Consulting, LLC for Investment Advisory Services - Leigh Wallace, Finance Director Leigh Wallace presented a contract for Investment Advisory Services. Leigh presented the PFIA Requirements and the services that the Investment Advisory would provide. Staff recommended to continue relationship with Valley View. Discussion: No questions Motion to recommend selection of Valley View Consulting, LLC for Investment Advisory Services by Stu McLennan, second by Kevin Pitts. Approved 5-0 Meeting adjourned at _ 5:21 pm. Tommy Gonzalez Date Board Chair Stu McLennan Date Board Secr'c uiry 0'a Sharon Parker Date Board Liaison