HomeMy WebLinkAboutMinutes_GTEU_07.16.2020Minutes of the Meeting for the
Georgetown Electric Utility Advisory Board
Thursday, July 16, 2020 at 4:00 PM
at Georgetown Public Library, 402 W. 81h Street, Georgetown, TX, 78626
Board Members Present:
Electric: Bill Sattler - Board Chairman; Robert Case -Vice-Chairman, Sam Jones - Secretary,
Mike Triggs, Rick Woodruff (via teleconference)
Board Members Absent: NONE
Staff Present: David Morgan, Daniel Bethapudi, Leticia Zavala, Mike Westbrook, Michael
Weisner (via teleconference), Cindy Pospisil, Laura Wilkins
Others Present: NONE
REGULAR SESSION:
A. Call to Order - Bill Sattler, Board Chairman
Meeting was called to order at 4:01 PM by Sattler.
B. Introduction of Visitors - Bill Sattler, Electric Board Chairman
No visitors were present.
C. Public Wishing to Address the Board regarding the Electric Board - Bill Sattler - Board
Chairman
No one requested to address the Board.
D. Presentation of the General Manager's Monthly Report - Daniel Bethapudi - General
Manager of the Electric Utility
The monthly report was given by Bethapudi, Zavala and Pospisil
LEGISLATIVE SESSION:
E. Consideration and possible action to approve the Minutes of the June 18, 2020 Board
Meeting - Laura Wilkins, Executive Assistant
MOTION by Case, second by Jones to approve the minutes as presented. APPROVED 5-0
F. Presentation and possible recommendation of the proposed Electric Capital Improvement
Projects (CIP) for 2020/2021. - Mike Westbrook, Electric Operations Manager
Georgetown Electric Utility Advisory Board
Agenda for Thursday, July 16, 2020
Page 2 of 3
Westbrook explained the projects that are proposed for 2020/2021. Question from
Woodruff on the philosophy on critical equipment. Are there spares on power
transformers? Answered by Westbrook - no spares. Our letter of agreement with LCRA
provides a contingency plan for load switching to restore power while we work on the
transformer that is out. It is also possible to get a mobile substation but that cost is about
$10,000.00 per day.
Other general discussion.
MOTION by Jones, second by Case to recommend the proposed Electric Capital
Improvement Projects for 2020/2021. APPROVED 5-0
G. Consideration and possible recommendation of the Techline Just -In -Time (IT) contract. -
Mike Westbrook, Electric Operations Manager
Westbrook explained the benefits of implementing a JIT agreement. Question by
Woodruff - in a major emergency that affects a large area would there be a sufficient
quantity of equipment if there is a run on equipment? Answered by Westbrook - there is
always that risk but we will keep a small supply for emergencies of 150 KVA pad mount
and 75 KVA pad mounts. Techline will have switch gear (300 KVA) available. Bethapudi
expanded on the answer. We will have some supplies and will reach out to larger entities
for help if needed. Westbrook confirmed that and said that having a JIT contract with
Techline does not keep us from having agreement(s) with another supplier or suppliers.
Question from Sattler - when do we take custody/control? Answered by Westbrook - at
our delivery point when it is delivered to our yard. Question about the contract from Case
- on reference in the first section (Scope of Service, Page 18) is the reference supposed to
be for paragraph 3 or paragraph 4? Answered by Bethapudi that we will ask City
Attorney to review for accuracy prior to taking to City Council. Bethapudi will set up a
meeting to include Mr. Case and review and finalize prior to being forwarded to the
Council for approval.
MOTION by Sattler, second by Triggs to recommend the Techline Just -In -Time contract
subject to review by Legal Counsel related to the notations made by Case prior to
approval by Council. APPROVED 5-0
MOTION by Sattler, second by Woodruff that the Board move into Executive Session.
APPROVED 5-0
Board moved to Executive Session at 5:15 PM
Georgetown Electric Utility Advisory Board
Agenda for Thursday, July 16, 2020
Page 3 of 3
H. EXECUTIVE SESSION: of the Georgetown Electric Advisory Board
Section 551.086: Competitive Matters
- Purchased Power Update
- Substation Capital Improvement Projects (C1P)
Executive Session called to order at: 5:18 PM by Sattler
MOTION by Case, second by Sattler to adjourn Executive Session and reconvene in
Legislative Session. APPROVED 5-0
Legislative Session reconvened at 6:36 PM
I. Action from Executive Session:
MOTION by Jones, second by Triggs to recommend the proposed sale of transformers to
LCRA per the discussion held in Executive Session. APPROVED 5-0
ADJOURNMENT -
MOTION by Sattler, second by Jones to adjourn the Electric Board meeting. APPROVED 5-0
Electric Board Meeting Adjourned at: 6:37 PM
Bill Sattler - Chairman
Sam Jones - Secretary
Laura Wilkins - Board Liaison