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HomeMy WebLinkAboutMinutes_GTEU_08.20.2020Minutes of the Meeting for the Georgetown Electric Utility Advisory Board Thursday, August 20, 2020 at 4:00 PM at: Virtual Meeting (Zoom) Board Members Present: Via Teleconference (Zoom): Bill Sattler — Board Chairman, Robert Case -Vice-Chairman, Sam Jones — Secretary, Mike Triggs, Rick Woodruff Board Members Absent: NONE Staff Present: Via Teleconference (Zoom): David Morgan, Daniel Bethapudi, Mike Westbrook, Michael Weisner, Cindy Pospisil, Mohammad Uddin, Robyn Densmore, Laura Wilkins Others Present: NONE REGULAR SESSION: A. Call to Order — Bill Sattler, Board Chairman Meeting was called to order at 4:02 PM by Sattler. B. Discussion on how the "Virtual' conference will be conducted, including options for public comments, and how the public may address the Board. — Bill Sattler, Electric Board Chairman and Daniel Bethapudi, General Manager of the Electric Utility C. Public Wishing to Address the Board. — Bill Sattler, Board Chairman No visitors were present. D. Presentation of the General Manager's Monthly Report - Daniel Bethapudi — General Manager of the Electric Utility The monthly report was given by Bethapudi, Westbrook, and Pospisil. Discussion and questions followed. NO ACTION E. Guidelines for Board Meetings — Bill Sattler, Board Chairman and Daniel Bethapudi, General Manager of the Electric Utility. Sattler presented the item. Case is in favor of having guidelines. Woodruff asked if it would be possible to get an outline of the items to be on the agenda (any contracts, agreements, etc.) prior to the meeting so that he could review and be prepared to discuss and vote at the meeting? Bethapudi explained that yes, we can. The exception would be confidential items that are discussed in Executive Session, but in every case where it is Georgetown Electric Utility Advisory Board Agenda for Thursday, August 20, 2020 Page 2 of 4 possible to provide the documents in advance, we will do that. Jones asked - on confidential issues could we possibly set up an office with the documents so that board members can drop by the office and review the items and possibly ask questions about the items in advance? Answered by Bethapudi that yes we can do that and we will get with Legal and the city Secretary's Offices to determine the best way to do that. Bethapudi stated these guidelines will help us keep the meeting moving - but still allow enough time for good discussion of the items. Sattler added that these are meeting guidelines (not restrictions). Laura will prepare meeting guidelines based on today's discussion to distribute at the next meeting. NO ACTION F. Consideration and possible action to approve the Minutes of the July 16, 2020 Board Meeting - Laura Wilkins, Executive Assistant MOTION by Jones, second by Sattler to approve the minutes as presented. APPROVED 5-0 G. Consideration and possible recommendation regarding subjects raised by Robert Case - Robert Case, Electric Board Vice -Chairman - Aged Accounts Receivable - Credit/Debit Card Convenience Fee - Billing Time Lag - Utility Due Date Time Frame Case spoke about the topics. Bethapudi and Pospisil gave information on previous research and determinations on these topics. Discussion followed. NO ACTION H. Consideration and possible recommendation of the Techline Just -In -Time GM Contract. - Mike Westbrook, Electric Operations Manager Westbrook gave update since the last meeting. Legal has reviewed and the contract has been updated. MOTION by Jones, second by Woodruff to recommend the contract to Council. APPROVED 5-0 I. Presentation and discussion regarding the possible recommendation of the sale of Power Transformers to Lower Colorado River Authority (LCRA). - Daniel Bethapudi, General Manager of the Electric Utility. Bethapudi presented the item. Question from Woodruff - would like to verify that we do not anticipate additional risk? Answered by Bethapudi that these are large transformers inside the substation. LCRA will be responsible and there will be no additional risk to the Georgetown Electric Utility Advisory Board Agenda for Thursday, August 20, 2020 Page 3 of 4 City. Jones added that the risk to the City will actually be lowered by the fact that LCRA will own the transformers. MOTION by Jones, second by Woodruff to recommend to Council the sale of transformers to LCRA. APPROVED 5-0 MOTION by Woodruff, second by Sattler to suspend the Regular Session and that the Board move into Executive Session. APPROVED 5-0 Board moved to Executive Session at 5:18 PM J. EXECUTIVE SESSION: of the Georgetown Electric Advisory Board Section 551.086: Competitive Matters - Purchased Power Update Related Questions Executive Session called to order at: 5:19 PM by Sattler MOTION by Sattler, second by Woodruff to adjourn Executive Session and reconvene in Regular Session. APPROVED 5-0 EXECUTIVE SESSION Adjourned at 5:44 PM Regular Session reconvened at 5:44 PM K. Action from Executive Session: NO ACTION ADJOURNMENT: MOTION by Sattler, second by Woodruff to adjourn the Electric Board meeting. APPROVED 5-0 Electric Board Meeting Adjourned at: 5:46 PM .s 1 Georgetown Electric Utility Advisory Board Agenda for Thursday, August 20, 2020 Page 4 of 4 Bill Sattler — Chairman Sam Jones — Secretary Laura Wilkins — Board Liaison