HomeMy WebLinkAboutMinutes_GVPID_09.14.2020City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, September 14, 2020 at 6:00 p.m.
held virtually on Zoom
Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara
McKinney, Secretary; Michael Charles; Penny Evans; Steve Taylor, Chris Blackburn, Melinda
Marler (Penny Evans submitted her resignation effective September 18, 2020)
Board Members Absent: Scott Brackin
Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and
Recreation Assistant Director; Nathan Parras, Budget Manager; Sabrina Poldrack, Board Liaison
Staff Members Absent: Ray Miller, Public Works Director
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Consistent with Governor Greg Abbott's suspension of various provisions of the Open
Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of
COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held
virtually. Public comment will be allowed via teleconference; no one will be allowed to
appear in person.
B. Call to Order - called to order by Chair 6:00 PM.
C. Pledge of Allegiance
s Steve Taylor led everyone in reciting the Pledge of Allegiance.
D. Introduction of New Board Members - Marlene McMichael, Chair
Introduced Chris Blackburn as developer representative
E. Public Wishing to Address the Board
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board meeting. The request must include the speaker's name and the
specific topic to be addressed with sufficient information to inform the board and the public.
Only those persons who have submitted a timely request will be allowed to speak. For
Board Liaison contact information, please logon to
http://georgetown.orgiboardscommissions/ At the time of posting, no one has signed up.
• Brian Ortego joined the call at 6:44p but did not speak on any item.
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F. GVPID Park Improvement Update - Eric Nuner, Assistant Parks and Rec Director
• Nuner reported that the Parklets and the Shell Road entrance landscaping and
lightening are almost completed. While Rowan Park is scheduled for completion
last, the concrete work is being finished up now. All the current projects being
worked on are staying within budget.
• Nuner presented an option to the Board to redo the stone work at the entry
monument located at Sycamore Street and Shell Road. He explained this work
could be done while the general contractor's subcontractor was on -site
completing other masonry work, he estimated the cost to be at $12,500. If there
was general consent from the Board to proceed with replacing this entry
monument, Eric stated he could proceed with a change order given the amount
was withing his administrative authority. After a brief discussion, the Board
decided to move forward with this change with the understanding that the work
would not exceed $12,500.
G. Georgetown Village Public Improvement District (GVPID) monthly financial report for
the month of August, 2020 - Nathan Parras, Budget Manager
• Parras informed the Board that all current capital improvement projects and
operational expenses are within budget. Parras stated he will produce the
September report at the next meeting, which will give a stronger indication of
how the overall budget will look going into FY21.
• No comments from Board Members.
• Penny Evans left meeting at 6:41p
H. Council approved FY21 Budget & FY21 Service Plan and Assessment Plan (SAP) - Wayne
Reed, Assistant City Manager
■ Reed shared the Council approved the PID's FY21 budget and FY21 SAP
as recommended by the Board with no changes. No comments from
Board Members.
I. Transfer of Assets Updates - Wayne Reed, Assistant City Manager
■ Reed presented a map that highlighted parcels of land that still need to be
transferred from the master developer to the City so that the PID can accept
maintenance responsibilities where appropriate. This does not include the red
parcel, which is not in the PID boundaries. Reed explained that the City will
meet with the developer within 45 days to inspect the sites and give instruction
on what needs to be accomplished so the City can accept the transfers. This item
will be presented again to the Board with updates, until all parcels have been
properly transferred.
• No comments from Board Members.
J. 5-10-year Capital Improvement Discussion - Wayne Reed, Assistant City Manager
• Reed shared a preliminary list of potential capital improvement projects within
Georgetown Village PID, as a starting point for the Advisory Board members to
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forecast future capital expenditures along with operational expenses to calculate
what is an appropriate annual PID fee assessment.
■ Marlene McMichael stated that the City has responsibilities to fund
certain projects, yet the PID does have the advantage to use its funds to
stay on top of the same projects, which gives opportunity to maintain a
quality development.
• Cara McKinney requested the following items be included for
consideration for the future CIP within the PID:
1. Would like street trees added along Bellaire Drive and Rosedale
Boulevard.
a. Nuner's response was that the sidewalk along Bellaire
would need to be replaced because they would have to
meander (curve) around the trees as there is not enough
room to add trees between curb and sidewalk.
2. Suggested the natural park at Beretta Circle be listed as a parklet
that the City maintains.
a. Nuner's response was that this is on the list for City to
develop that undeveloped parkland. Due to COVID-19,
the City's General Fund Fiscal Year 21 budget was
reduced, including annual funding for neighborhood park
improvements; this park is about 3-4 years out for funding
availability.
3. Add flashing signs for the pedestrian crosswalk on Rosedale
Boulevard when crossing over into the Village Commons section.
4. Add turning lanes on Shell Road (for north bound traffic) for all
areas turning into Georgetown Village to alleviate traffic
congestion.
• Michael Charles requested the following items be included for
consideration for the future CIP within the PID:
1. Add a roundabout in the intersection of Rosedale Boulevard and
Bellaire Drive.
2. Incorporate trails into the Creekside and east side sections of
Georgetown Village.
3. Asked about improving Creekside park and noted Summer Green
needs to be improved.
4. Requested that future capital improvement projects be spread as
evenly as possible throughout the PID, so all residents who pay
the assessment may benefit from the improvements.
a. Fairness does not mean equal.
b. At this time, he sees the majority of projects benefiting the
west side.
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. Marsi Liddell requested the following items be included for consideration
for the future CIP within the PID:
1. Would like to add a bike path on the roads for bike riders.
2. Requested equality and inclusion when considering future capital
improvement projects, so that the residents feel part of the
community.
• Steve Taylor had the following questions regarding the future CIP within
the PID:
1. Would like the background on the Shell Road fence screening
improvements.
a. Nuner's input was the PID funded different priorities with
Board approval, other than what consultant had on list
with 5-year master plan.
2. Asked if plant removal and replacement was considered
ongoing maintenance or CIP.
a. Nuner stated this is considered ongoing maintenance,
and the City will replace in the fall and winter
months.
• Melinda Marler had the following statement regarding the future CIP
within the PID:
1. Would like to ensure that the assessment funds collected are used
for projects that are responsibility of the PID, not the City.
Legislative Regular Agenda
K. Consideration and possible action to approve the Minutes for the Regular Board Meeting
August, 2020 - Board Liaison
Motion to approve minutes by Liddell, seconded by McKinney. Approved 6-0-1 Penny Evans
Absent
L. Consideration and possible action approve a change order for stone column replacement
at Madrone Park with Choice Builders, LLC of Temple, TX in the amount of $8,500. - Eric
Nuner, Assistant Parks and Recreation Director
Nuner presented visual examples of what the current stone columns look like and what
they will look like once they have been updated. Nuner advised to the Board that this
project will be completed in the same timeframe as the Sycamore sign and that funding
is available to complete both projects.
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Motion to approve a change order for stone column replacement at Madrone Park with Choice
Builders, LLC of Temple, TX in the amount of $8,500 by Charles, seconded by McKinney.
Approved 6-0-1 Penny Evans Absent
M. Consideration and possible action approve one of the quote results for concrete sidewalk
repairs. - Ray Miller, Director of Public Works
Ray Miller, Director of Public Works, was absent to the meeting so Wayne Reed,
Assistant City Manager, spoke to this item.
• Reed presented both bids that came back to the City for this project and turned
this item to the Board for discussion and action to approve one of the bids.
• Staff was asked what the process is of notifying the residents that will be affected
by this work.
+ Reed indicated he would obtain information on what this process looks
like and share with the Board.
Motion to approve Westar Construction for concrete sidewalk repairs.by Liddell seconded by
Blackburn. Approved 6-0-1 Penny Evans Absent
Adjournment
Motion to adjourn by McMichael. The meeting adjourned at 7:47 PM
Marlene McMichael, Chair Cara McKinney, Secretary
Board Liaison
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