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Home My WebLink AboutMinutes_GVPID_01.11.2021City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, January 11, 2021 at 6:00 p.m. Meeting held virtually on Zoom Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Cara McKinney, Secretary; Michael Charles; Steve Taylor, Chris Blackburn, and Melinda Marler Board Members Absent: Scott Brackin Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and Recreation Assistant Director; Ray Miller, Public Works Director; Nathan Parras, Assistant Finance Director; Travis Baird, Real Estate Services Manager; Sabrina Poldrack, Board Liaison Staff Members Absent: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Consistent with Governor Greg Abbott's suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held virtually. Public comment will be allowed via teleconference; no one will be allowed to appear in person. B. Call to Order - called to order by Chair 6:00 PM. C. Pledge of Allegiance • Michael Charles led everyone in reciting the Pledge of Allegiance. D. Public Wishing to Address the Board On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to http://georgetown.org/boardscommissions/ At the time of posting, no one has signed up. • Mr. Brian Ortego submitted a comment on January 7, 2021, regarding the Georgetown Village PID Landscape Contract Maintenance, which was read at the meeting by the Board Liaison. Georgetown Village PID Page 1 of 4 January 11, 2021 E. Georgetown Village Public Improvement District (GVPID) monthly financial report for the month of December 2020 - Nathan Parras, Assistant Finance Director • Parras reviewed the December financial update with the Board, which included CIP project funds from FY20, which will be rolled into FY21 with the upcoming budget amendment going to City Council on January 12". • The Board inquired if the funds being rolled forward are encumbered or excess funds remaining after the CIP projects have been paid for. Eric Nuner, Assistant Parks and Rec Director stated from the Parks projects, it is both. There will be a small fund balance remaining after the projects have all been paid, due to the actual cost coming in just below the projected cost. F. Transfer of Assets Update - Travis Baird, Real Estates Services Manager • Baird presented a map that highlighted five tracts of land to which the updates were regarding. For tract 1, it was originally thought this tract would be accepted and maintained by the PID, but after further review of the plat, it was found that the note on the plat states "To Be Maintained by the Homeowner's Association", so this will not be maintained by the City or the PID. Baird stated the developer is communicating this information with the HOA regarding this tract. For Tracts 2 & 3, the developer has provided comments to the City on deed language. After this is worked through and finalized, this will be the final step for closing on these tracts and the PID will take ownership and maintain, as the Board has already recommended acceptance of these. Lastly, for tract 4 & 5, Baird estimates about 60 days for this transfer to be completed as the developer is working on the punch list of minor work to complete before City will approve. Once approved, these tracts will be brought to Board for recommendation for acceptance, and then be presented to City Council for final acceptance, at which time the PID will take ownership and maintain. G. GVPID Park Improvement Update - Eric Nuner, Assistant Parks and Rec Director • Nuner updated the Board that the CIP projects have been completed, with very minor work being finished up by contractor on punch list items requested by the City. Nuner also stated that in the next couple of months he would be bringing the landscape maintenance requests to the Board for direction on level of service, as the current contract is set to expire this year and the City needs time to complete the RFP process and secure a contract in time for the new fiscal year. Georgetown Village PID Page 2 of 4 January 11, 2021 H. 5-10-year Capital Improvement Discussion - Wayne Reed, Assistant City Manager • This discussion is a continuation from the September and November 2020 meetings, and Reed stated the purpose of the continued discussion is to allow time for the Board to be able to provide staff the direction on which capital improvement projects they wish to include in the 5-year plan. This direction allows staff to build the preliminary Service and Assessment Plan, which is reviewed and updated on an annual basis. • After discussion amongst each of the Board Members, consensus was that the priorities on the capital improvement project list were as followed; Shell Road Landscaping, Entry Monumentation Landscaping, Street Trees along Bellaire Drive and Rosedale Boulevard, Alley Sealant, Summer Green Park, Bedford Park, Village Pool Park, Natural Park at Beretta Circle, and ADA Ramps. • It was mentioned by Reed, during the workshop, that the cost of the projects will have to be budgeted within the 5-year plan in a way that maintains an available fund balance. If it is not possible to fund all the proposed projects within the 5-year plan, which is reviewed and updated on an annual basis, staff will make a recommendation to the Board using the direction given. • Staff will begin working on a preliminary 5-year Service Plan and will return to the Board for an additional discussion on the proposed projects and assessment, to ensure staff is following the Board's direction while staying within budget. Legislative Regular Agenda I. Consideration and possible action to approve the Minutes for the Regular Board Meeting November 9, 2020 - Sabrina Poldrack, Board Liaison Motion to approve minutes by Cara McKinney, seconded by Marsi Lidell. Approved 5-0-1 Chris Blackburn Absent (had to exit meeting at 7:08p) Adjournment Motion to adjourn by Marsi Lidell, seconded by Cara McKinney. Approved 5-0-1 Chris Blackburn Absent Georgetown Village PID Page 3 of 4 January 11, 2021 The meeting adjourned at 8:07 PM �Y [r Ac mu yd) �, R �i MAvj Marlene McMichael, Chair Cara McKinney, Secretary Sabrina Poldrack, Board Liaison Georgetown Village PID Page 4 of 4 January 11, 2021