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HomeMy WebLinkAboutMinutes_HOUAB_11.16.2020City of Georgetown, Texas Housing Advisory Board Minutes November 16, 2020, at 3:30 p.m. Teleconference: httos://bit.ly/31vz) The regular meeting convened at 3:30 PM on November 16, 2020 via teleconference at https://bit.ly'lyr.YC'1. Webinar ID: 995-5934-8886. To participate by phone: Call -In number: (301)715-8592 or Toll -Free 877-853-5257. Password: 884527. Public Comment was allowed via the teleconference option; no in -person input was allowed. Board Members present: Mary Calixtro; Wendy Cash; Linda Sloan; Charles Collins; Grayson Smith; Nikki Brennan Board Members absent: Lou Snead Staff present in -person: Susan Watkins, AICP, Housing Coordinator; Nat Waggoner, AICP, Long Range Planning Manager; Sofia Nelson, Planning Director; Mirna Garcia, Management Analyst The Meeting was opened by Commissioner Brennan at 3:30 p.m. Regular Session A. Discussion on how the Housing Advisory Board virtual conference will be conducted, to include options for public comments and how they public may address the Commission — Sofia Nelson, Planning Director Public Wishing to Address the Board B. As of the deadline, no persons were signed up to speak on items other than those posted on the agenda. Legislative Regular Agenda C. Consideration and possible action to approve the minutes from the October 19, 2020 meeting. - Mima Garcia, Management Analyst Motion to approve Item C as presented by Sloan. Second by Cash. Approved (5-0). D. Presentation and discussion on neighborhood association programs. Susan Watkins, AICP, Housing Coordinator Smith joined the meeting at 3:38p.m. Staff provided an update from the October board feedback on developing a program to support interested neighborhoods in developing a neighborhood association. Follow up included outreach to the recommended neighborhoods, learning from established neighborhood associations, clarified website language on neighborhood association benefits, and renter involvement research. Staff explained that different needs/levels of needed assistance were Housing Advisory Board Page 1 Minutes November 16, 2020 expressed during the neighborhood outreach, as well as discussion of a potential partnership with SEGCC for neighborhoods needing assistance. Staff sought feedback from the Board regarding recommendations or concerns for a potential pilot program. The program can help with outreach to residents, assist neighborhoods with identifying the organization's purpose, mission, structure, and roles. In addition, the program can provide example bylaws, assist with registering with the city, and create a partnership with SEGCC where appropriate. E. Presentation and discussion of planning activities for the San Jose and Track Ridge Grasshopper neighborhood plans. — Nat Waggoners, PMP, AICP, Long Range Planning Manager and Susan Watkins, AICP, Housing Coordinator F. Presentation and discussion of planning activities for the San Jose and Track Ridge Grasshopper neighborhood plans — Nat Waggoner, PMP, AICP Long Range Planning Manager and Susan Watkins, AICP, Housing Coordinator Staff provided an update on the progress since the October 1311, City Council Workshop where staff was directed to move forward with a Request for Proposals for both neighborhood plans and return to the Council with a budget estimate on December 8, 2020. The RFP was released on 10/23/20. The pre -bid meeting was held on 11/4/20. The questions were submitted on 11/6 and answers on 11/9. The RFP close was 11/16/20. The City's review of proposals will be November 17-20, 2020, and the next Council workshop will be December 8, 2020. The date for the finalist virtual interviews or presentations will be December 14, 2020, and the earliest award by the City will be in January 2021. G. Update from the Housing Advisory Board Chair. — Lou Snead, Chairperson. Adjournment Motion to Adjourn by Cash. Second by Collins. Approved (6-0). The meeting was adjourned at 4:10 p.m. v i0--Avg:%O Approved, Lou Snead, Chair Housing Advisory Board Minutes November 16, 2020 Z6-4 Attest, T ' 5I^a„, Secretary mm\-a— & O —rta., Page 2