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HomeMy WebLinkAboutMinutes_GVPID_04.12.2021City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, April 12, 2021 at 6:00 p.m. held virtually on Zoom Board Members Present: Marlene McMichael, Chair; Michael Charles, Steve Taylor, Cara McKinney, and Melinda Marler Board Members Absent: Chris Blackburn Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and Recreation Assistant Director; Dan Southard, Public Works Operations Manager; Nathan Parras, Assistant Finance Director; Sabrina Poldrack, Board Liaison; Cindy Medrano, Administrative Assistant; Allison Snyder, P3 Works LLC; Hau Tran, P3 Works LLC; Mary Petty, P3 Works LLC Staff Members Absent: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Consistent with Governor Greg Abbott's suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held virtually. Public comment will be allowed via teleconference; no one will be allowed to appear in person. B. Call to Order - called to order by Marlene McMichael, Board Chair at 6:00 PM. C. Pledge of Allegiance • Steve Taylor led everyone in reciting the Pledge of Allegiance. D. Public Wishing to Address the Board On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to Georgetown Village PID Page 1 of 4 April 12, 2021 http://georgetown.org/boardscommissions/ At the time of posting, two public comments have been submitted. E. Staff Updates — Wayne Reed, Assistant City Manager • Wayne Reed introduced Cindy Medrano as the new board liaison. Additional P3 Works LLC members were introduced including Mary Petty, Allison Snyder, and Hau Tran. F. Georgetown Village Public Improvement District (GVPID) monthly financial report for the month of March 2021- Nathan Parras, Assistant Finance Director • Parras presented the Board with their March 2021 monthly financial report. • The Board asked if this presentation took into account the most current appraisals and if these forecasts assume a 3% growth rate. Staff responded that in the past reports would be based on the 3% growth rate however they are now aligned with reports received from WCAD and take into consideration what is actually happening in the market. • The Board asked for clarity on the division of work between City Staff and P3Works LLC. P3 Works LLC used a mowing contract example to help the Board better understand the partnership between the City and P3Works LLC moving forward. • The Board asked about administrative fees related to P3 Works LLC. Staff responded that city staff allocation including time and resources was reduced in budget in order to incorporate P3 Works LLC administrative costs. Legislative Regular Agenda G. Consideration and possible action to approve the Minutes for the Regular Board Meeting March 8,2021— Sabrina Poldrack, Board Liaison • Motion to approve minutes by Michael Charles, seconded by Steve Taylor. Approved 5-0-1 Chris Blackburn Absent H. Election of Board Name Officers — Marlene McMichael, Board Chair • Secretary: Cara McKinney nominated by Michael Charles, seconded by Melinda Marler Approved 5-0-1 Chris Blackburn Absent Georgetown Village P1D Page 2 of 4 April 12, 2021 b4 ■ Vice Chair: Michael Charles nominated/Melinda Marler,seconded by Cara McKinney Approved 5-0-1 Chris Blackburn Absent I. Review and discuss board purpose and bylaws — Marlene McMichael, Board Chair • After discussion, The Board reached a consensus to appoint two additional residents as board members and fill the alternate seats once the developer fulfills obligations and change the frequency of meetings from monthly to monthly as needed. J. Review of the City Council's Boards and Commissions Attendance Policy—. Marlene McMichael, Board Chair • No discussion needed, just reviewed. K. Discuss dates/times for future Georgetown Village PID advisory board meetings — Marlene McMichael, Board Chair ■ Reed stated that they do not anticipate needing to meet in May but will meet in June that will include budget recommendation for The Board. The June Board Meeting will also have an update regarding the Developer's obligations. L. GV PID Traffic Control Sign Replacement — Dan Southard, Public Works Operations Manager Southard addressed Mr. Ortego's concern related to speed limit signs along with providing the cost to replace traffic control signs including costs broken down by what the PID and The City would pay should The Board choose to replace the traffic control signs. ■ The Board asked to review the options related to the traffic control signs and staff replied that the board could maintain the unique characteristics to the signs but comply with the current standards by including approved colors and/or logos. Additionally, staff mentioned there could be an increased cost in a unique sign as opposed to the city standard sign. Staff agreed to follow-up on cost. • There was a public comment from Brian Ortego, Resident asking if the City was planning to replace signs where they currently are located or if the City was Georgetown Village PID Page 3 of 4 April 12, 2021 planning to do a study to replace signs in a consistent manner according to the manual of standards. Mr. Ortego also asked about evaluating speed limit signs and current speed limits within the neighborhood. Staff replied with the process to change speed limits starting with a speed study and would require council approval to lower speed limits. + After much discussion, The Board reached a consensus that they would like to see specialized GV PID signs throughout the entire Village PID and requested staff look into the cost of this and share with the Board for a formal vote Adjournment Motion to adjourn by Cara McKinney, seconded by Steve Taylor. Approved 5-0-1 Chris Blackburn Absent The meeting adjourned at 7:27 PM rylsz,� i ae , -I i c,fAAaL- (r1AP-i fs , v+tom cgAI(L La- {, -, - C- Cara McKinney, Secretary Cindy Medrano, Board Liaison Georgetown Village PID Page 4 of 4 April 12, 2021