HomeMy WebLinkAboutMinutes_GVPID_06.14.2021City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, June 14, 2021 at 6:00 p.m.
Meeting held at the Public Operations & Training Center, Training Room C,
3500 D.B. Woods Road,
TX 78628
Board Members Present: Marlene McMichael, Chair; Michael Charles, Vice Chair; Cara
McKinney, Secretary; Steve Taylor, and Melinda Marler
Board Members Absent: Chris Blackburn
Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and
Recreation Assistant Director; Jamie Beran, Parks Superintendent; Molly Ritter, Public
Works Operations Manager; Bruce Gick, Public Works; Nathan Parras, Assistant
Finance Director; Sabrina Poldrack, Contracts Administrator; Cindy Medrano, Board
Liaison; Allison Snyder, P3 Works LLC; Hau Tran, P3 Works LLC; Mary Petty, P3
Works LLC
Staff Members Absent: None
Visitors Present: Amy E. Norton, Resident; Brian Ortego, Resident; Ashley Brinkoefer,
Resident
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for
any purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Marlene McMichael, Board Chair at 6:06 PM.
B. Pledge of Allegiance
• Michael Charles led everyone in reciting the Pledge of Allegiance.
C. Public Wishing to Address the Board
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later
than one week prior to the Board meeting. The request must include the speaker's
name and the specific topic to be addressed with sufficient information to inform the
board and the public. Only those persons who have submitted a timely request will
be allowed to speak. For Board Liaison contact information, please logon to
http://georgetown.org/boardscommissions/
Georgetown Village PID Page 1 of 6
April 12, 2021
■ Ashley Brinkoefer
o Asked who required the trees to be at the right of way location? Mentioned
new neighborhoods do not have trees in the right of ways.
o Asked if the five-year budget takes into account the current expansion of re-
evaluation.
• Amy Norton
o Had a question on a particular dead tree in her home and asked if it can be
removed. Parks confirmed they will look at it for the resident and give a
recommendation.
• Brian K. Ortego
o Brought up that the exhibit maps exclude certain areas in the PID.
o Spoke to tax rate and assessments from 2016 to present. Mentioned desiring
consistency in improvements throughout the PID.
D. Staff Updates — Wayne Reed, Assistant City Manager
Wayne Reed re -introduced Cindy Medrano as the new board liaison. Molly
Ritter was introduced as the new Public Works Manager for the City of
Georgetown. Wayne Reed announced his departure from the City of
Georgetown and announced Wayne Nero as the interim Assistant City Manager.
E. Georgetown Village Public Improvement District (GVPID) monthly financial
report for the month of May 2021- Nathan Parras, Assistant Finance Director
• Parras presented the Board with their May 2021 monthly financial report.
■ The Board did not have any questions.
F. Overview of flow chart between P3 Works and the City of Georgetown — P3
Works
e Board asked how will residents know of P3 Works? P3 Works replied that letters
will be mailed out to residents with more information which will include their
website and business cards.
G. Discussion on informational signage to be posted in GVPID Parks — Eric
Nuner, Assistant Parks and Recreation Director
• Monument signs will have contact information sign.
Georgetown Village PID Page 2 of 6
April 12, 2021
Board asked about them being placed on mailboxes. Staff responded that they
maybe placed near mailboxes at an appropriate place, where public notices are
posted.
H. Discussion on the GVPID Landscape Maintenance Contract for FY22 — Eric
Nuner, Assistant Parks and Recreation Director
+ City wants to be more intentional on when the mowing cycles are. The City is
looking to have a "city-wide' contract for lawn maintenance which may slow
down the PID contract approval but will include potential cost savings. City
parks are not included in the bids as they are on the City schedule. The City will
continue to update the board as contract bidding progresses.
■ Board asked if the city -owned parks increase their level of service too. City
responded that is not looking to increase the maintenance, they currently match
the overall city cycle. With the increase in service, city parks would not increase
unless PID funds the increase.
• Board asked if plant replacement was included in the contract? Staff replied that
it is included in the budget for landscape replacement.
• Board asked for clarification on irrigation maintenance. Staff responded that the
contractor goes through cycles and makes sure pipes/ spouts are operating and
not damaged, times are correct for the system, and resets controller periodically
to adjust watering cycle.
+ Board gave consensus to move forward with the option presented, with the
inclusion of increasing the city cycles to the parks in the PID to match the rest of
the PID mowing cycles.
I. Discussion on winter tree and landscape damage in the Georgetown Village
Public Improvement District — Eric Nuner, Assistant Parks and Recreation
Director
Staff estimates about 130 trees damaged and/or dead. City will continue to
monitor the situation and identify dead trees and schedule for tree removal. City
will make sure the trees being removed are in fact dead as some trees could
possibly recover.
• Board asked if street tree replacement is the homeowner's responsibility since the
trees are in the right of way.
Georgetown Village PID Page 3 of 6
April 12, 2021
• Board requested that the City get a legal opinion from City Attorney's Office on
who owns the street trees to find out who is responsible for the trees. Board
would like to make a decision on how to maintain street trees moving forward.
City to bring back this item to the Board as an update of legal opinion.
Legislative Regular Agenda
Consideration and possible action to approve the Minutes for the Regular Board
Meeting April 12,2021- Cindy Medrano, Board Liaison
• Board found errors to the minutes on page 3 which include a missing "a" and
comma.
■ Motion to approve minutes with mentioned corrections by Michael Charles,
seconded by Melinda Marler.
Approved unanimously 5-0-1 Chris Blackburn Absent
K. Consideration and possible action to recommend approval to replace the
specialized GV PID street signs and replace with City -standard signs - Bruce
Gick, Public Works Foreman
• Staff estimates eight months to replace all signs.
• Board requested for staff to provide design changes to specialized street name
blades to modify the "G" as described by board members.
■ Board requested legal opinion on ability to deviate from MUTCD guideline on
color of street name signs. Board would prefer to maintain the brown street sign
color.
• Staff will return with both requests stated by the board and seek board
concurrence to move forward. At that time, the board will decide to move
forward with the specialized sign option or revert back to the standard street
sign option.
■ Motion to approve specialized street name signs by Steve Taylor, seconded by
Cara McKinney.
Approved unanimously 5-0-1 Chris Blackburn Absent
Georgetown Village PID Page 4 of 6
April 12, 2021
L. Consideration and possible action to recommend approval of a Task Order for the
design of the proposed FY22 and FY23 landscape improvement projects, which
include the Shell Road Landscape Screening, Phase 1 of the Entry Monument
Landscaping, and Bellaire Street Trees in the amount of $61,500 — Eric Nuner,
Assistant Parks and Recreation Director
Board asked if road bonds interfere with any projects? Staff responded that it
does not, landscape will stay within existing beds in the right of ways.
Board asked if the task order included any material to which staff responded that
it does not, it only includes design.
• Motion to approve task order by Cara McKinney, seconded by Steve Taylor.
Approved unanimously 5-0-1 Chris Blackburn Absent
M. Consideration and possible action to make a final recommendation on the annual
Service and Assessment Plan, including the 5-year Service Plan, Assessment Roll
and Budget provided by P3Works — P3Works, LLC
• Board asked where the final SAP will be available? P3 Works replied that the
final SAP will be available on P3's website and the City will print final approved
SAP and provide to board members.
• Board requested the following changes to the SAP:
o Modify page 7 "Pocket Parks & Landscape Areas" to read "playscape,
shade structures"
o Modify page 8 "Recreational Facilities & Other Hardscape Improvements"
to read "playscapes, shade structures"
o Update exhibits D-2 and D-3 in accordance with city planning maps
+ Motion to approve SAP with understanding that edits will be made to exhibits
previously mentioned by Steve Taylor, seconded by Melinda Marler.
Approved unanimously 5-0-1 Chris Blackburn Absent
Adjournment
Motion to adjourn by Cara McKinney, seconded by Michael Charles.
Approved 5-0-1 Chris Blackburn Absent
The meeting adjourned at 8:59pm
Georgetown Village PID Page 5 of 6
Apri112, 2021
Marlene -McMichael; Chair
Cara McKinney, Secretary
Cindy Medrano, Board Liaison
Georgetown Village PID Page 6 of 6
April 12, 2021