Loading...
HomeMy WebLinkAboutMinutes_GTWU_08.12.2021City of Georgetown, Texas Georgetown Water Utility Board Meeting Minutes Thursday, August 12, 2021 at 2:00 p.m. Board Members Present: Stuart Garner, Vice Chair; Steve Fought, Michael Morrison Board Members Absent: Thomas Glab; Board Chair, Scott Macmurdo Staff Members Present: Chelsea Solomon, Director of Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System Engineering Director; Laurie Brewer, Assistant City Manager; Nathan Parras, Assistant Finance Director; Mike Welch, Treatment and Regulatory Manager; Daniel Havins, Project Manager; Aaron St. Pierre, Administrative Assistant; Tina Davis, Board Liaison Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - Meeting was called to order by Vice Chair at 2:03 PM B. Monthly report from Water Utility Directors — Jones reports average July residential water bill was $58, $79 for all customers, with 1100 estimations. Sent 49, 618 bills to customers. Accounts Receivables for water. Collected just under $1K on disconnects for non -payments. Disconnects for non-payment stopped at end of June, based on heat index guidelines set by PUC. Plan to restart disconnects for non-payment in September. Flat rate set for approximately 31,700 sewer customers. Started working with collection agency in May. Collected approximately $51K. There is approximately $1 million for customer assistance. Will push information out to public about the assistance and take applications through end of September. Funding will stop January 1, 2022. Solomon reports July's peak day water was 89% production capacity, wastewater steady. Performance drops off in summer. Opened 1400 cases for wrong day watering. Georgetown Lake no longer in stage 1 drought. Wright reports 2 different tanks in design and ready for bid, Hoover Pump station and Highlands of Mayfield. Bids came in over $1 million over estimated budget, believe this is the product of the market with materials and labor being a problem. Asking Council to reject bids and re -bid in next couple of months. Southlake Water Treatment Plant under design. Past 60% submittal. Going out to bid later this year for competitive skilled proposals. Project estimated at $160 million. Will bring project to Board near end of year for approval to move forward. Northlake Plant under construction, moving slow but steady. Mike Cunningham has the project. Expected to turn over to Operations in summer of 2023. Pump station is operational. Brief discussion on Southside Plant. No update from Finance this month. Solomon asked about topics Georgetown Water utility Advisory Board Meeting August 12, 2021 Southside Plant. No update from Finance this month. Solomon asked about topics for future presentations to get an idea of what the Board may like to address or have additional information on. Morrison would like more information on water distribution system. Solomon offered to get him a copy of 2018 Master Plan. Solomon explained growth, capacity and current resources with presentation attached to August Directors Report. Discussion followed. C. Review and possible action to approve the minutes from the June 2021 Water Board Meeting - Revised item "G" in June minutes to show Councilman Fought will never make a motion on an item to prevent giving the impression he is swaying the Boards vote. Fought will only 2°a a motion if needed. Liaison updated the August minutes to show correction as stated above. Motion to approve minutes with correction to item G by Morrison, Seconded by Fought. 3-0-0; Glab and Macmurdo absent D. Consideration and possible action to approve the "First Amendment to the Temporary Wholesale Water Services Agreement between the City of Georgetown and the City of Leander", pertaining to the provision of temporary wholesale water service for approximately 437.05 acres of land, Repealing Conflicting Ordinances and Resolutions; including a Severability Clause; and Establishing an Effective Date" - Chelsea Solomon, Director of Water Utilities. When City of Georgetown acquired Chisholm Trail acquired, Leander did not have infrastructure to serve a project in their ETJ. City of Georgetown made agreement with Leander to sell them water wholesale until August 8, 2021. Leander is unable to meeting August 81" deadline. Amendment will extend agreement out to February 8, 2022, with up to 500 connections, now at base fee of $8.40 from original contract amount of $2.40. Motion to approve temporary agreement amendment as stated above by Morrison, Seconded by Fought. 3-0-0; Glab and Macmurdo absent. Regular Agenda E. Consideration and possible action to approve Task Order CDM-21-005 with CDM Smith, Inc. for professional services related to the Dove Springs and San Gabriel WWTP's rehabilitation project in the amount of $2,024.000.00 - Wesley Wright, P.E., Systems Engineering Director. San Gabriel WWTP is 41 years old, wear and tear on original equipment; needs complete rehab. Dove Springs rehab will improve airflow. CDM is familiar with both plants and qualified to do upgrades. Funds will be available in next FY. Not approved by Council yet, will come back to Board for approval to move forward. Brief discussion on peak flow to Dove Springs. Motion to approve by Morrison, Seconded by Fought, 3-0-0; Glab and Macmurdo absent. Georgetown Water utility Advisory Board Meeting August 12, 2021 F. Consideration and possible action to approve Task Order CDM-21-006 with CDM Smith, Inc., of Austin, Texas, for professional services related to the 2022 Water and Wastewater Utility Master Plans Update, Integrated Water Resources Plan, Water and Wastewater Impact Fee and 2021/2022 Utility Evaluations Support in the amount of $995,430.00 - Wesley Wright, P.E., Systems Engineering Director. Update to Master Plan. Last update was 2018 with estimated growth 2500 to 2800 annual units. Current growth is 5000 units per year. Will re-evaluate impact fees. Asking CDM to look at the integrated water resources plan to help City prepare for the future. CDM can provide modeling capabilities, which is vital to Systems Engineering's ability to keep up with future development. Motion by Garner as stated above, Seconded by Fought. 3-0-0; Glab and Macmurdo absent. Adjournment Meeting adjourned at approximately 3:25 PM. A(? ZA, 4C Y VI e,& 2. )il IL - z S & •-, Thomas Glab, Chair Scott Macmurdo, Secretary Board Liaison Georgetown Water utility Advisory Board Meeting August 12, 2021