HomeMy WebLinkAboutMinutes_CVB_03.10.20222/10/2022
Minutes of Meeting of the
Convention & Visitor Bureau Board
City of Georgetown, Texas
March 10, 2022
The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on
Georgetown by promoting the community as a tourist and meeting destination.
MEMBERS PRESENT: Karen Soeffker, Taunya Vessels, Shayna Huegel, Jim Hampton,
Elaine Hall, Danni Babik (arrived at 9:20 a.m.) MEMBERS ABSENT: Christy Fisher
STAFF PRESENT: Cari Miller, CVB Tourism Manager
Rachel White, Group Sales Coordinator
GUEST: None
1. Welcome/Call to order at 8:32 a.m.– Karen Soeffker, CVB Board Chair
Legislative Regular Session
2. Discussion and possible action regarding approval of the March 10, 2022, meeting minutes –
Karen Soeffker, CVB Board Chair
Motion by Vessel, second by Hall to approve the March 10. 2022 meeting minutes.
Approved 4-0
3. Board member introductions - Karen Soeffker, CVB Board Chair
All Board members were introduced.
No action was taken.
4. Convention & Visitors Bureau Overview – Cari Miller, Tourism Manager
Miller presented an overview of the Convention & Visitors Bureau Department
No action was taken
5. Discussion and possible action to approve a Hotel Conference & Meeting Grant for Hellas
Construction Meeting (3/22/22-3/7/22) - Cari Miller, Tourism Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $2,452.59. Grant funds will be to provide a
shuttle between the Sheraton and overflow hotels.
Motion by Hampton, second by Huegel to approve the grant application for a maximum
reimbursement of $2,452.69.
Approved 4-0 (Hall abstained)
2/10/2022
6. Discussion and possible action to approve a Hotel Conference & Meeting Grant for the Texas
Association of Counties 2024 Healthy County Book Camp (1/17/24-1/19/24) - Cari Miller,
Tourism Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $2,500. Grant funds will be for a shuttle
between the Sheraton and overflow hotels.
Motion by Vessels, second by Hampton to approve the grant application for a maximum
reimbursement of $2,500.
Approved 4-0 (Hall abstained)
Babik arrived at 9:20 a.m.
7. Discussion and possible action to approve a Hotel Conference & Meeting Grant for the Texas
A&M Master Naturalists 2023 Annual Meeting (11/2/23-11/5/23) - Cari Miller, Tourism
Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $2,500. After a lengthy discussion regarding
the economic impact of this conference, the Board agreed to make an exception to the $2,500
maximum grant amount. Grant funds will be used to offset a portion of the conference
expenses. Georgetown is competing with Corpus Christi hotels for this business.
Motion by Vessels, second by Babik to approve the grant application for a maximum
reimbursement of $5,000.
Approved 5-0 (Hall abstained)
8. Discussion and possible action to approve a Hotel Conference & Meeting Grant for the Texas
Locksmiths Association Annual Conference (8/30/22-9/4/22) - Cari Miller, Tourism
Manager
Based upon the number of room nights projected at the Sheraton Austin Georgetown Hotel &
Conference Center the group is eligible for up to $1,000. Grant funds will be used to offset a
portion of the expenses of the conference.
Motion by Vessels, second by Huegel to approve the grant application for a maximum
reimbursement of $1,000.
Approved 5-0 (Hall abstained)
9. Discussion and possible action regarding the nomination and election of Board Vice-Chair
and Secretary- Karen Soeffker, CVB Board Chair
Motion by Soeffker, second by Hampton to elect Babik as Vice-Chair.
Approved 6-0
Motion by Vessels, second by Babik to elect Hampton as Secretary.
Approved 6-0
2/10/2022
10. Discussion and possible action regarding board meeting time, day, and location- Karen
Soeffker, CVB Board Chair
Motion by Babik, second by Hampton to move the meeting on the second Thursday of each
month at 1:30 p.m.
Approved 6-0
11. Staff Report - Cari Miller, Tourism Manager
Item pulled from agenda. Miller discussed the staff report during the CVB overview
presentation.
Adjournment
Motion by Hampton, second by Vessels to adjourn the meeting at 9:35 a.m.
_________________________________________
Karen Soeffker, Chair
_________________________________________
Jim Hampton, Secretary
_____________________________________
Cari Miller, Tourism Manager
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