HomeMy WebLinkAboutMinutes_GGAF_01.27.2021Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, January 27, 2021 at 4:30 PM
The General Government and Finance Advisory Board met on Wednesday, January 27, 2021 at 4:30 PM via
Zoom virtual meeting.
Board Members Present:
Tommy Gonzalez, Chair
Kevin Pitts, Vice -Chair
Stu McLennan, Secretary
Eric Corp
Board Members Absent:
Robert Witt
Others present:
Regular Agenda:
Tommy Gonzalez Called the meeting to order at 4:31 p.m.
City Staff Present:
Laurie Brewer, Assistant City Manager
Wayne Reed, Assistant City Manager
Leigh Wallace, Finance Director
Elaine Wilson, Assistant Finance Director
Edward O'Neal, Support Services Manager
Stan Hohman, Fleet Service Manager
Tadd Phillips, Human Resources Director
Laura Maloy, Asst Human Resources Director
Holly Moyer, Ben & Well Program Administrator
Nicole Abrego, Senior Buyer
Mayra Cantu, Management Analyst
Danella Elliott, Board Liaison
Sharon Parker, Board Liaison
A. Discussion on how this virtual conference will be conducted, to include options for public comments
and how the public may address the Commission — Tommy Gonzalez, GGAF Chair
Tommy Gonzalez, Chair explained how the virtual conference would be conducted. No one signed up for
public comment.
B. Consideration and possible action to approve the minutes from the January 6, 2021 General
Government and Finance Advisory Board Meeting — Sharon Parker, Board Liaison.
Motion to approve the minutes by Stu McLennan , second by Eric Corp
Approved 4-0 . Robert Witt absent.
C. Consideration and possible action to approve purchasing authority for fuel card services and related
products with Fleetcor Technologies dba Fuelman in amount not to exceed $875,000. — Stan Hohman,
Fleet Manager
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, January 27, 2021 at 4:30 PM
Stan Hohman presented to the board an item to request authority to continue purchasing full card
services and related products with current vendor, Fleetcor Technologies.
Discussion: Tommy— I have seen fuel prices increase this year but seems that you have only allowed a
slight increase. Stan — this 2% increase is for the amount of fuel used, not the price increase. As far as
our costs, we are close to the same price as this time last year. We have given a $1.00 per gallon pad so
we should be fine. Stu — this is an awesome program and I totally support it. Stu requested some
clarification of the dates when we started using fuelman. Stan — presented timeline of when we started
the program. Stu — would like for Council to know how great the program is and what a savings it is for
the City. Stu would like for total cost spent on Fuelman to be sent to the board. Stu would also like to
assure the council is aware of the savings that the City gets from the fuelman program.
Motion to recommend to the City Council the approval of purchasing authority for fuel card services and
related products with Fleetcor Technologies dba Fuelman in amount not to exceed $875,000 by Stu
McLennan, second by Kevin Pitts . Approved
4-0 . Robert Witt absent.
D. Consideration and possible action to approve contract No. 21-0030-CC with IPS Advisors (HUB
International) in the amount of $74,500.00, for strategic benefit planning and design, administration,
compliance tools and legislation information, provider selection, data analysis, and meeting with City
and providers - Tadd Phillips, Human Resources & Organizational Development Director
Tadd Phillips presented to the board a scope of services, bidders, the evaluation process and
recommendation for a Benefit Management Consultant Services.
Discussion: Tommy —This presentation provided us a lot more detail than the prior presentation. Eric —
Optional service, do you see using that with IPS? — Tadd — there is a high probability of that; we will
study this closely in the next coming months. We are under current contract until the end of the year.
Motion to recommend to the City Council the approval of contract No. 21-0030-CC with IPS Advisors
(HUB International) in the amount of $74,500.00, for strategic benefit planning and design,
administration, compliance tools and legislation information, provider selection, data analysis, and
meeting with City and providers by Kevin Pitts second by Stu McLennan . Approved 4-0
Robert Witt absent.
Meeting adjourned at . 5:08 pm.
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, January 27, 2021 at 4:30 PM
Tommy Gonzalez Date
Board Chair
Stu McLennan
Date
Board Secretary
03 are a�
Sharon Parker Date
Board Liaison