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HomeMy WebLinkAboutMinutes_GVPID_05.09.2022City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, May 09, 2022, at 6:00 p.m. Meeting held at the Public Operations & Training Center, Training Room C, 3500 D.B. Woods Road, Georgetown, TX 78628 Board Members Present: Marlene McMichael, Chair; Michael Charles, Vice Chair; Ashlee Meerscheidt, Secretary; Melinda Marler; Larry Whitehead; James Levis; John McKinney, Alternate; Kevin Tanner Board Members Absent: Raul Pena; Alternate Staff Members Present: Nick Woolery, Assistant City Manager; Eric Johnson, Public Works Director; Eric Nuner, Parks and Recreation Assistant Director; Sabrina Poldrack, Special Districts Program Manager; Cindy Medrano, Board Liaison; Allison Snyder, P3 Works; Nathan Parras, Assistant Finance Director Staff Members Absent: None Visitors Present: Brian K. Ortego, Chris King, & Marli H Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - call to order by Michael Charles, Vice Chair at 6:00 PM. B. Pledge of Allegiance Meerscheidt led everyone in reciting the pledge of allegiance. C. Discussion on the annual service and Assessment Plan (SAP), including the 5-year Service Plan, Assessment Roll and budget — Allison Snyder, Partner, P3 Works, LLC — City of Georgetown PID Administrator Snyder led the board with the budgeting process for updating the Service and Assessment plan which includes the 5-year Service Plan. • Snyder clarified that this discussion would focus on expenses and the next meeting would have a better projection for revenue for GVPID. Georgetown Village PID Page 1 of 3 May 09, 2022 ■ Snyder presented the board with two scenarios. Scenario one would focus on doing Summer Green Park in FY2023 with Bedford Park in FY2025. Scenario two would do Bedford Park in FY2023 and Summer Green FY2025. ■ Nuner provided input for the board to consider regarding the Parks & Recreation Master Plan and Bedford Park listed as a top priority park for improvements. The playground equipment in Bedford Park is set to be updated in FY2023. Bedford Park would then be improved closer to FY2025 pending council budget approval. The board had clarifying questions on the assessment rates and requested scenarios with assessments at 12 & 13 cents (bringing back 14 cents for comparison) with Summers Green Park as the preferred project for FY2023. ■ The board had clarifying questions related to the Administrative Allocation and requested the city return with the Allocation Study used for this amount and an itemized amount. ■ Sycamore monument sign was brought up however, there is currently no plan to update it. This project was presented to the board previously however, the board did not approve to move forward with it at that time. The majority of the board stated that this is not a priority at the moment however, they may revisit this in the future should a masonry project come up in the future. ■ Brian K. Ortego signed up to speak on the budgeting process. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found at the Board meeting. Clearly print your name, the letter of the item on which you wish to speak, and present it to the Staff Liaison, preferably to the start of the meeting. You will be called forward to speak when the Board considers that item. On a subject not posted on the agenda: Persons may add an item to a future Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. For Board Liaison contact information, please logon to h overnment. ear etown.or sate ox oards-commissions . D. At the time of posting no one had signed up to speak. Georgetown Village PID Page 2 of 3 May 09, 2022 Legislative Regular Agenda E. Consideration and possible action to approve the Minutes for the Regular Board Meeting March 14, 2022 - Cindy Medrano, Board Liaison ■ Brian K. Ortego signed up to speak on this item. He requested minutes to be posted to the website sooner. Motion to approve the minutes by Kevin Tanner seconded by Larry Whitehead. Approved unanimously 7-0-0 Absent Adjournment Motion to adjourn by Melinda Marler seconded by Kevin Tanner. Approved unanimously 7-0-0 Absent The meeting adjourned at 7;33pm Marlene McMichael, Chair Ashlee Meerscheidt, Secretary Cindy Medrano, Board Liaison Georgetown Village PID Page 3 of 3 May 09, 20"