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Home My WebLink AboutMinutes_GTWU_04.14.2022Minutes of the Meeting for the Georgetown Water Utility Board of the City of Georgetown April 14, 2022 at 2:00 PM at West Side Service Center, 5501 Williams Dr., Georgetown, TX, 78633 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations willbe provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. AGENDA REVISED APRIL 11, 2022 TO CORRECT ITEM F CAPTION. Board Members Present: Scott Macmurdo, Chair; Tina Geiselbrecht, Secretary; Mike Morrison, Steve Fought, Councilmember Board Members Absent: Stuart Garner, Vice Chair Staff Members Present: Chelsea Solomon, Director of Water Utility; Wesley Wright, Systems Engineering Director; Laurie Brewer, Assistant City Manager; Mike Welch, Water and Wastewater Treatment Manager; Chris Pousson, CIP Manager; Chris Graham, Water Utilities Support Manager, Jeff DeLeon, Water Utility Maintenance Supervisor, Isaac Conde, Water Services Technical Specialist; Danielle Dutra, Public Works Administrative Assistant; Sheila Mitchell, Interim Board Liaison/Systems Engineering Administrative Assistant Visitors Present: Allen Woelke, CDM Smith Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Public Wishing to Address the Board — No one signed up to speak. B Called to Order -Scott Macmurdo, Board Chair —at 2:04PM C Introduction of Board Members, Staff and Visitors -Scott Macmurdo, Board Chair Introductions of board members present. D Updates from Water Utility Directors; Chelsea Solomon, Director of Water Utilities (Update will be provided at meeting) NOTE: Revision made to Directors Report (peak day production, page 11). Solomon reviewed report noting very few updates since board recently met a couple weeks ago. Some questions/discussion. Wright reviewed Engineering Project Updates included in packet as well as future projects for both water and wastewater. Some discussion. Solomon then discussed Impact Fees and a future committee to be established to meet and review the Water/Wastewater Impact Fees. Solomon reviewed what they are, regulated by Local Government Code, Chapter 395, how fees are designed, what they cover, etc., noting the committee will be charged with making a recommendation on fees and council will adopt fees. No further discussion. Page] of 3 Regular Agenda E Review and possible action to approve the minutes from the March 10, 2022 and March 21, 2022 Georgetown Water Utility Advisory Board Meetings. — SheilaMitchell, Interim Board Liaison No revisions or discussion. Motion by Morrison, seconded by Geiselbrecht to approve the minutes from the March 10, 2022 and March 21, 2022 Georgetown Water UtilityAdvisory Board Meetings. Approved 4-0-1 (Garner absent). F Consideration and possible recommendation to approve an agreement (22-0068-GC) with DPC Industries for the provision and delivery of 12.5% Sodium Hypochlorite (Bleach) for Water and Wastewater Treatment in an amount not to exceed $1,306,663.00 annually; additionally, to authorize the City Manager to execute renewals of the agreement for up to (4) four additional one-year terms. -- Michael D. Welch, Water and Wastewater Treatment Manager Welch reviewed details of the agreement. Macmurdo asked and Welch noted prior supplier declined to bid, based on some language/conditions in our contract; most likely due to market volatility. Morrison asked and Welch confirmed contract specifies renewals are included. Some r�tsC�, stnn Mntinn by Mnrricnn_ ceennrlerl by Geicelhrerht to annrnvP an aorPPmf-nt (?7-Q06R- GC) with DPC Industries for the provision and delivery of 12.5% Sodium Hypochlorite (Bleach) for Water and Wastewater Treatment in an amount not to exceed $1,306,663.00 annually; additionally, to authorize the City Manager to execute renewals of the agreement for up to (4) four additional one-year terms. Approved 4-0-1 (Garner absent). G Consideration and .Rossiblerecommendation to- urchase(3)three_125pHyd matic Submersible Pumps to replace existing submersibles located at Smith Branch Lift Station, from Austin Armature Works, LP, ofBuda, Texas, inthe amountof$169,260.00. --Isaac Conde, Water Services Tech Specialist/Chelsea Solomon, Director of WaterUtilities Conde presented item noting parts for existing pumps are obsolete due to age. Bid was received through BuyBoard contract. Macmurdo asked and Conde/DeLeon stated pumps would be retrofitted to fit. Morrison asked and DeLeon confirmed other vendors were sought however none provided the needed pumps to work with existing equipment. Motion by Geiselbrecht, seconded by Morrison to purchase (3) three 125hp Hydromatic Submersible Pumps to replace existing submersibles located at Smith Branch Lift Station, from Austin Armature Works, LP, ofBuda, Texas, in the amountof$169,260.00. Approved 4-0-1 (Garner absent). H Consideration and possible recommendation to approve the Generator Maintenance agreement with Holt CAT/Holt Power Systems, of San Antonio, Texas, to perform Level three (3) service on all twenty-nine (29) utility owned generators, for an estimated cost of $75,530.52. -- Chelsea Solomon, PE- Water Utilities Director This item was pulled at start of meeting; may return to a future meeting. I Consideration and possible recommendation to approve a contract to Cunningham Constructors & Associates, Inc. of Georgetown Texas for the construction of the Southside Water Treatment Plant Ultrafiltration Membrane Improvements Project inthe amount of $5,380,000.00. — Wesley Wright, P.E., Systems Engineering Director / Chris Pousson, CIP Manager Wright presented item as noted in packet. Cunningham Constructors has performed work for the city before; currently working on North Plant. No other bids received. Macmurdo asked and Wright noted no decisions to delay or hold off on major purchases due to current inflation levels, due to fast paced growth. Solomon noted due to supply chain delays, maintenance can't be delayed due to any major breaks/down falls of equipment, you could run into 18 months before getting parts. Some questions/discussion; Woelke responded. No further discussion. Motion by Morrison, seconded by Page 2 of 3 Geiselbrecht to approve a contract to Cunningham Constructors & Associates, Inc. of Georgetown Texas for the construction of the Southside Water Treatment Plant Ultrafiltration Membrane Improvements Project inthe amount of $5,380,000.00. Approved 4-0-1 (Garner absent). Solomon gave update on Council's recent workshop discussions on restructuring of Boards, job duties to focus more on rates, Capital Improvement Plans, Master Plans vs. routine operational expenses. Macmurdo asked and Solomon/Wright noted guidelines and changes to bylaw language, city charter, etc., will be coming forward in the future as Council works through this process. Adjournment Motion by Morrison, seconded by Geiselbrecht to adjourn. Adjourned at 2:56PM. r z il- t " �/, 2, e- �.,- a � Scott Macmurdo — Board Chair Tina Geiselbrecht — Secretary Sher a K. Mitch"*terirn, Wate Board Liaison Page 3 of 3