HomeMy WebLinkAboutMinutes_SPCS_03.29.2022
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
March 29, 2022
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Tuesday, March 29, 2022 at 10:00 a.m. in the City Hall Community Room located at
808 Martin Luther King Jr. St., Georgetown, Texas 78626
Members Present: Paul Secord, Alexia Griffin, Jerry Huffman, Jennifer Ridings‐Myhra
Members Absent: Carly J. Kehoe
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
Visitors:
MINUTES
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Roll Call – Paul Secord, Advisory Board Chair
All members were present except Carly J. Kehoe
B Call to Order‐‐Paul Secord, SPCS Advisory Board Chair
Meeting was called to order at 10:05 a.m.
C Welcome and Introduction of New Board Members – Shirley J. Rinn, SPCS Advisory Board Liaison
The new and current board members introduced themselves to each other, as well as the staff liaison.
D Nominations and election of Vice‐Chair and Secretary of the SPCS Advisory Board. – Paul Secord, SPCS
Advisory Board Chair
Motion by Griffin, second by Huffman to nominate and elect Jennifer Ridings‐Myhra as the Vice‐Chair
of the SPCS Advisory Board. (Approved 4‐0) (Kehoe Absent)
Motion by Huffman, second by Ridings‐Myhra to nominate and elect Alexia Griffin as the Secretary of
the SPCS Advisory Board (Approved 4‐0) (Kehoe Absent)
E Review and discussion regarding the By‐Laws for the Strategic Partnerships for Community Services
and the City Council Attendance Policy for Board Members‐‐ Shirley J. Rinn, SPCS Advisory Board
Liaison
Rinn went over the current by‐laws and addressed the requirements of the City Council Attendance
Policy.
F Consideration and possible action to approve the Minutes from the August 7, 2021 SPCS Advisory
Board Meeting—Shirley J. Rinn, Liaison for the SPCS Advisory Board
Motion by Griffin, second by Huffman to approve the Minutes from the August 7, 2021 SPCS Advisory
Board Meeting. (Approved 4‐0) (Kehoe Absent)
G Overview and possible action regarding the review of the grant cycle timeline, the Policy, Guidelines,
Application, Evaluation and Recommendation Process for the FY 2022‐23 Strategic Partnerships for
Community Services Grant Cycle‐‐Shirley J. Rinn, Board Liaison
Rinn provided an overview of the history of the Strategic Partnerships for Community Services grant
program.
There was additional discussion regarding placing an item on a future agenda regarding bias and
advisory board member experiences, and how they play a role in determining funding
recommendations for the agencies who apply for the grants. There was also an extended discussion
regarding the grant application itself and whether or not it is successful in providing the specific
information the advisory board is looking for to make those recommendations.
There was discussion regarding whether or not there was a directive from the City Council to fund all
of the agencies who apply or how much they would get. Rinn told the advisory board that there was
not a directive from the City Council to fund all of the agencies. She told them that the minimum grant
was $10,000 and the maximum is $50,000. Rinn also clarified that the grant funds can be used for
operational costs as well as programming. There was also a brief discussion regarding the funding
parameters in our current policy and how they were determined.
There was additional discussion regarding the number of agencies that apply and that it was up to the
agencies to determine whether or not their agencies meet the funding criteria and whether or they
should apply for a grant or not. There was also clarification of the reporting criteria for financials based
on the size of the organization. There was discussion regarding the operational expenses being part of
the program. There was also clarification that the advisory board has recommended in the past that
the funding the agencies received be used for a different purpose than what they applied for. The
advisory board also discussed some of the parameters and/or restrictions that have been put in place
regarding the funding over the years, as well as the process for implementing them.
Rinn told the advisory board that the city organization has implemented a process improvement
program for all employee to look at their workload and programs to see if there are ways to improve
that process. She told the advisory board that she is working with the City’s Organizational &
Operations Excellence (OOE) Team to review the current process and make improvements. She told
the advisory board that she would also like to include them as well as members of the non‐profit group
in our community for their input as well. She also told them that all of the items that were just
discussed regarding the grant application form were items that could be addressed during this process.
She told them that we will be having a brainstorming workshop with the advisory board and other
stakeholders on April 5, 2022 with the OOE team to review areas of improvement in the application
process in order to streamline the process.
Rinn also let the Advisory Board that a workshop with the City Council was scheduled in May to review
the history and current criteria utilized for the SPCS Grant Program. She told them that they were
more than welcome to attend the Workshop on May 10, 2022.
There was additional discussion and clarification regarding the total amount of funding ($400,049)
that is available for the FY 2022 grants, as well as the history of how that amount was determined.
H Consideration and possible action to set dates and times for FY 2022‐23 Partnerships for Community
Services Advisory Board Meetings‐‐Shirley J. Rinn, SPCS Advisory Board Liaison
There was discussion regarding possible dates to have our next meetings. Rinn will send potential
dates to board members to schedule the next meetings.
Adjournment
Motion by Griffin, second by Huffman to Adjourn.
Meeting was Adjourned at 10:53 a.m.
ATTEST:
Shirley Rinn, SPCS Advisory Board Liaison Alexia Griffin, SPCS Advisory Board Secretary