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Home My WebLink AboutMinutes_GTEU_07.21.2022Minutes of the Meeting for the Georgetown Electric Utility Board Thursday, July 21st at 4:00 PM at the Williamson Room at Georgetown Municipal Complex, 300-1 Industrial Ave. Georgetown, TX 78626 Board Members Present: Robert Case - Chairman, Rick Woodruff- Vice -Chairman, Sam Jones- Secretary, Ben Butler, Mike Triggs Board Members Absent: None Staff Present: David Morgan, Daniel Bethapudi, Laurie Brewer, Leigh Wallace, Mike Westbrook, Elaine Wilson, Leticia Zavala, Cindy Pospisil, Mark Palmer, Daniel Potter, Kress Carson and Noah Fry Public Attendees: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order -- Robert Case, Board Chairman • Meeting called to order at 4:00 pm by Case. B. Roll Call of Board Members -- Robert Case, Board Chairman • All Present C. Introduction of Visitors -- Robert Case, Board Chairman • None Present D. Public Wishing to Address the Board • None present E. Review and Approval of Minutes- Robert Case, Board Chairman • Proposal to amend 6/16 Minutes. Page 4, Item G, 1st Bullet, Sub -bullet 3: request in wording to more accurately reflect what was said. ■ Original Minutes: "Butler adds that, in the future, he'd like to see some sort of parameters set for how much a consultant can request in a change order, percentage wise. ■ Amended Minutes: "Butler adds that, in the future, he'd like to see some sort of parameters set for the size of a change order before it needs to be brought before the Board, both in amount and percentage." Motioned by Butler and Seconded by Triggs. All vote in the affirmative. Minutes amendment passed. Jones moves to Approve 6/16 Minutes. Woodruff Seconds. All vote in the affirmative. 6/16 minutes approved. Regular Session (cont.) F. General Managers Monthly Report- Daniel Bethapudi- General Manager of Electric Utility • Customer Service and Billing- Leticia Zavala- Customer Care Director o 30,928 Available Services o 30,596 Electric customers/accounts, 405 estimated "bad meter reads" o 30,395 Billed Electric Meters o Compared billed meters from June '21 to June '22. ■ Average bill increased from $235.92 to $253 o YTD average increased from $208.05 to $209.22 o Residential Customers Average 741kWh in June '21 compared to 805kWh in June '22. ■ Butler requests that dates shown on slides are shown chronologically in the future, e.g. 2021— 2022. o Electric Revenue Breakdown and Receivables presented ■ 68% of Service Dates Billed ■ $52,413,563 Billed YTD (61% of $85,541,593 budgeted) o Revenue by Service Period Broken Down compared to Prior Year Actual o Aged receivables increased from Prior Month ($558,962.80) to June '22 ($594,440.16) o Summer Disconnects for Non -Payment stopped around June 7th o COG has collected $286,052.39 to date. Bethapudi recognizes Zavala being awarded the Paula J. DiFonzo Industry Achievement Award at the recent TPPA Annual Conference. She is being recognized as a woman who has made significant individual contributions to the electric utility industry. Operations Report- Mike Westbrook- Electric Operations Manager o Electric Reliability (SAIFI)- .621 o Electric Outage Duration (CAIDI)-58.35 minutes o Top 5 Outages Report ■ Largest outages were from June 13 and 14. Contractor bored into UG primary affecting 2387 and 2803 customers respectively. o Load has been averaging 165 mW and peaking at 178 mW during this summer season. Electric Employee Safety and Development Report- Danny Potter — Electric Safety and Employee Development Manager o Monthly safety meeting emphasized heat stress and mitigation techniques. o Weekly meetings have encompassed Lock Out/Tag Out Procedures o Zero Safety Incidents 0 3 Apprentice Linemen have completed Year 2 of Apprentice Program 0 2 Linemen to attend TEC Capacitor Reclosure training Project Updates o Westbrook provides update on TEC Warehouse Outsourcing ■ COG Current Inventory Book value is $2.3 Million ■ TEC will purchase $1.5 Million ■ $827,914 will remain in "Z Stock" which is material owned by COG but will be managed by TEC. ■ $38 thousand worth of transformers has been allocated for projects but has not been charged to projects. Once charged, that amount will fall off the books. ■ Write -Off items account for $117,000. • Case asks if there is any salvage value to claim from the write-off material. Westbrook clarifies that TEC will be attempting to sell some of the material to other utilities who may have a use for it. COG will be refunded if material is sold to other entities. TEC to provide monthly report on what is used out of Z Stock. Westbrook emphasizes that the project has been going very well. o Zavala provides update on Miscellaneous Utility Fee Review ■ Fees have not been updated in 10 years ■ Utility intends for fees to reflect the true costs of services ■ Service Charges to be updated include: Meter Tampering Fee, Repayment Plan Admin Fee, Reconnection Fee, Reconnection Fee after Hours, Temporary Meter, Service Trip Fee, and Utility Account Set-up Fee. Quarterly Financial Report- Leigh Wallace- Finance Director o Wallace reviews Fund Schedule: FY21 Actual Budget, FY22 Amended and Projected Budget, and FY23 Base and Proposed Budget. ■ Operating Revenue • FY22 Projected includes Renewable Energy Credits (RECs). These were moved from a non -operating revenue to an operating revenue. FY23 Base Budget is $2.4 million. • Administrative Charges: Shared services between Water Utility and Electric Utility that includes SCADA and Control Center. FY23 Base Budget is $3.5 million • Electric Sales Revenue: Projection for FY22 was originally on budget at $85 million, FY23 Base is $90.5 million which includes 1.75% growth in residential load as well as a conservative growth in industrial load. • Developer Contributions: Currently on budget for FY22 to bring in $12 million. Conservative estimate $6 million for FY23 • Operating Expenses • Non -Departmental cost center includes "Payment In Lieu of Taxes" transfer to General Fund and Bad Debt expense and transferred out to the fleet fund. • Operational Technology includes some of the shared services with Water Utility. • Electric Admin houses functions for Daniel's team as well as Administrative Allocation; contributions for other shared departments such as finance, legal, city secretary and customer care. FY23 will include UMAX upgrade; $1.5 million one-time project that will be split across the utilities. • Electric Safety and Employee Dev: New, restructured cost centered • Metering Services was moved into OT, Customer Care, or Water funds. • T&D includes adding Meter Tech in FY23. • Electric Resource Mgmt. — includes Purchase Power and Consultant and Qualified Scheduling Entity. • Non -Operating Revenue • Primarily made up of Bond Proceeds • Non -Operating Expense • Non -Department is the Principal and Interest Debt payments • Ending Fund Balance • FY22 is projected to end at $50.2 million. Bethapudi reviews Service Level Requests that were approved for FY23 budget Board moves into Executive Session at 4:45 PM Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. A. Section 551.086: Competitive Matters • Purchased Power Update • Cyber Security Updates Board moves back into Regular Session at 5:30 PM. Adjournment MOTION by Jones, seconded by Woodruff to adjourn the Board Meeting APPROVED UNANIMOUS Electric Board Meeting Adjourned at 5:32 PM.