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HomeMy WebLinkAboutMinutes_UDCAC_01.11.2023Minutes of the Unified Development Code Advisory Commission City of Georgetown, Texas Wednesday, January 11, 2023 The Georgetown Unified Development Code Advisory Commission met on Wednesday, January 11, 2023 at 3:30 PM at City Hall, Community Room, 808 Martin Luther King Jr Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Present were: Jordan Maddox, Scott A Allen, Joshua A Baran, Brian L Robinson, Patrick J Stevens, Philip Wanke Public Wishing to Address the Board On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the meeting room. Clearly print your name and the letter of the item on which you wish to speak and present it to the Board Liaison prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subject not posted on the agenda: A request must be received by the Advisory Board or Commission Liaison prior to the day the agenda for this mee ng is posted. Each speaker will be given three minutes to address the Board or Commission members. No action can be taken. 1. Regular Session 1.A Meeting Minutes Consideration and possible action to approve the minutes of the March 9th, 2022 regular meeting of the Unified Development Code Advisory Committee — Stephanie McNickle, Planning Specialist Moved by Philip Wanke; seconded by Joshua A Baran to Approve Item 1.A as presented. Motion Approved: 6- 0 Voting For: Brian L Robinson, Patrick J Stevens, Philip Wanke, Jordan Maddox, Scott A Allen, Joshua A Baran Voting Against: None 1.13 Update on 2022 Annual Review. Discussion on current status and close out of the 2022 Annual Review of the Unified Development Code. --Travis Baird, Assistant Planning Director Travis Baird updated the Board on the UDC Annual Review. Baird reviewed the past UDC review and updated the Commission on changes to the future timeline. City Council has determined that focus should shift more towards the diagnostic review of the UDC moving forward, and Baird thanked the Board for their work on the review of the UDC and their service to the City of Georgetown. No action was taken by the Committee on this item. 1.0 UDC Diagnostic Update on the Current Status of the UDC Diagnostic and the role of the Unified Development Code Advisory Committee and specific members. --Ryan Clark, Planner II Ryan Clark presented the review of the UDC rewrite process, and explained the purpose of the rewrite, introduced the consultants hired to aid in the process, and reviewed the phases of the process. Phase 1 will cover the Initiation and Code Diagnostic, which will include 8 focus group conversations with developers, City staff, and local partners to gather thoughts, critiques, and ideas for updating the UDC document. There will also be 8 meetings of the newly formed UDC Steering Committee. Freese -Nichols are drafting the diagnostic review now for staff, P&Z, and City Council to review before moving on to Phase 2. Phase 2 will start the drafting of the code using modules, including zoning regulations, general provisions and procedure, subdivision regulations, storm water and wastewater provisions, etc. Phase 3 will be a 6-month testing and finalization phase of the code to receive feedback on the finalized draft, followed by a formal adoption through P&Z and City Council approval. Clark reviewed the UDCAC's role in relation to the UDC Steering Committee. There will be 8 meetings of the steering Committee to allow review and feedback of key components of the rewrite. UDCAC will continue to meet throughout this process, and since Chair Stevens is a member of both Committees, he will act as a liaison between the groups to bring any concerns to both meetings needing to be addressed. Chair Stevens commented that he would like to hear as much information and feedback from UDCAC members as possible, as gathering information from the community and developers is key to the success of this project. Sofia Nelson explained that the diagnostic phase is especially important, as this is when we identify problems in the code that need to be fixed, and establish a path forward to develop solutions. Nelson asks members to bring as many issues and real -world examples of problems and real -world examples of problems in the code forward so they can be considered before we get too far along in the process. Board Member Allen asked for more background on the UDC Steering Committee members. Ryan Clark provided more information on Steering Committee members and explained how they can bring value to the rewrite process. Allen commented that the Committee seems to be heavy on developers and light on homeowner and neighborhood perspectives, and asked how the City plans to engage the community in this process. Clark explained that Freese -Nichols has extensive experience with public engagement during this kind of process, and there will be a number of public meetings that are noticed. Board Member Allen voiced concerns that residents could be intimidated by the process and may need -extra outreach to participate in the rewrite. Chair Stevens asked for as much notice ahead of meetings as possible to be able prepare for upcoming UDC Steering Committee meetings and make sure all input is heard. Baird and Clark both emphasized the importance of UDCAC members' perspectives and opinions in this process. Board Member Baran asked where in the process they foresee needing UDCAC members' input the most. Clark established that the external code focus group, which will potentially be held Feb. 1, would be about an hour and a half of discussion with Freese -Nichols to hammer out problems within the code and hear complaints. This will be a total overhaul of our current code, so their input will be valuable throughout the entire process. Board Member Baran asked if the rewrite will address plan types and applications. Baird established that since we have not yet received the diagnostic documents, we don't know what areas they've identified yet. Discussion on phasing and timeline of feedback needed from UDCAC. Clark established that focus groups will be invaluable for gathering complaints and potential improvements for the code. Board Member Baran asked how often UDCAC will be meeting. Chair Stevens commented that he would like to have UDCAC meet prior to UDC Steering Committee meetings so that he can gather input and have adequate time to prepare and share that input_ Baird established that this committee can continue their current schedule of meeting every month so that the Steering Committee can have the feedback to review at their meeting (which will potentially occur every other month). Discussion on other Board and Commission updates. No action was taken by the Committee on this item. Adjournment These minute we approved at the meeting of air Attest