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Home My WebLink AboutAgenda CC 04.09.1996ecj 4,, -. JEC 74v� lof ir?-[[ V ZG re'vi-c- -e- o. -e So U+tA- -2--(/LCk- �7 it n<-,S b f,hl nab.-Z fines � z�-- 2� d� ,j�� l ( C Zp [jc2YLI � will Lr1 oopev tCon wt� t � l 5 5 s t cn is sv r rozmdZ r� (' � 5lO�-e,✓1. � ZI tro � Y � S 2 N1 �_ `�lC 2vl.T w i �� u S w to L l ►'�'t,e S,c rc�c.�. `l a� Hof 4o�-- slot c o� rn a m b u �aQ t o 2 riot, 3 OYV Ale l * Clcc-e—?l 4.Y- e-ot"' NOTICE OF MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, April 9, 1996 The City Council of the City of Georgetown, Texas, will meet on Tuesday, April 9, 1996, at 5:00 p.m. in the City Council Chambers, located at the northeast corner of Seventh and Main Street in Georgetown, Texas. If you need accommodations for any type of disability, please advise in advance. Detailed explanatory information on the items listed below is compiled in an agenda packet which is distributed to the Mayor and each member of the Council. An agenda packet is also available at the Public Library, for the use of interested citizens. Governance Workshop - Call to order at 5:00 p.m. A Employee Sick Leave Analysis Report/Southwestern University Intern Skye Stuart B Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. C Sec.551.071 consultation with attorney D Sec.551.072 deliberation on real property E Sec.551.075 conference with employee Regular Session to begin no earlier than 7.00 p.m. F Action on Executive Session Items G Mayor, Council, City Manager, and staff comments and reports H Citizens wishing to address the Council Consent A_ enda Consent agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon it individually as part of the regular agenda. Please note that the following items may be discussed with no action taken during the Workshop at 5:00 p.m. Consideration of approval of meeting minutes --Regular Meeting of March 26,1996/Sandra Lee City Council Agenda/Apri19, 1996 Page 1 of 3 Pages J Consideration of authorizing the Mayor to execute an agreement for professional grant management services with the Institute for Finance and Economic Development on behalf of Advance Metal Systems, Inc.Bob Hart K Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted public utility easements located along specified side lot lines in the River Ridge Three Subdivision, Sections A, B, C, and D/Hildy Kingma and Ed Barry L Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted public utility easement (PUE) located along the south lot line of Lot 9, Block C, Turtle Bend, Section One/Hildy Kingma and Ed Barry M Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted drainage easement located along the rear lot line of Reata Trails, Unit Three, Block D, Lot 24, located at 142 Canyon Road/Hildy Kingma and Ed Barry N Consideration of approval of a resolution authorizing the Mayor to execute an airport land lease with Don C. Pfiester for the construction of a private aircraft storage hangar/Travis McLain and Hartley Sappington O Consideration of approval of the purchase of an emergency generator from the Houston Galveston Area Council in the amount of $15, 844.49\Terry Jones and Susan Morgan P Consideration of approval of the award of bid for the mechanical, electrical, and plumbing of the Reedholm Instruments Building to Dorsey Construction in the amount of $159,000.00/Terry Jones and Hartley Sappington Q Consideration of approval of award of bid for the construction of the Reedholm Instruments facility to Dorsey Construction in the amount of $603,000.00/Terry Jones and Hartley Sappington R Consideration of approval of a change order reducing the cost of the Reedholm Instruments Building by $48,200.00/Terry Jones and Hartley Sappington S Consideration of approval of an award of the annual electric system construction and maintenance contract in the amount of $310,114.04 to Flowers Construction Company of Temple/Jim Briggs T Consideration of appointment of a Council Compensation Committee/Mayor Wood U Consideration of approval of a resolution indicating intent to annex, setting of the public hearings, and adoption of the service plans for the annexation of: approximately 81.181 acres in the David Wright survey, located between Airport Road and I1135, north of Lakeway Drive/Clyde von Rosenberg and Ed Barry City Council Agenda/April 9, 1996 Page 2 of 3 Pages Re_ l�u ar Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a councilmember, or the City Manager.) V Consideration of approval of an ordinance on second reading for rezoning of 6.0 acres in the Antonio Flores Survey, located on Old Airport Road, locally known as Centex Butane, from RS, Residential Single Family to I, Industrial/Hildy Kingma and Ed Barry W Consideration of approval of an ordinance on second reading amending Exhibit 1 of the Century Plan - Development Plan for the Georgetown Technology Park, Lot 4, from Intensity Level Three to Intensity Level Four/Clyde von Rosenberg and Ed Barry X Consideration of approval of an ordinance on second reading amending Exhibit 1 of the Century Plan - Development Plan for the Lost Addition, Block 79, locally known as Georgian Apartments, from Intensity Level Three to Intensity Level Six/Clyde von Rosenberg and Ed Barry Y Consideration of a detailed development plan of Lost Addition, a portion of Block 70, located at the intersection of University Avenue and Austin Avenue; and variances to the Subdivision Regulations\Hildy Kingma and Ed Barry Z Consideration of an ordinance on first reading amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract/Marianne Landers Banks Adjournment CERTIFICATE OF POSTING I, , City Secretary of the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted on the day of , 1996, at a.m./p.m. City Council Agenda/April 9, 1996 Page 3 of 3 Pages P Council meeting date: 4-09-96 ..L Item No. AGENDA ITEM COVER SHEET SUBJECT Meeting Minutes of Regular City Council Meeting on Tuesday, March 26, 1996. ATTACHMENTS 1. Minutes of Regular City Council Meeting of Tuesday, March 26, 1996 Z&1320� Sandra D. Lee, City Secretary MINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, March 26, 1996 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Doris Curl Staff Present Council Absent: None Bob Hart, City Manager Don Rundell, Engineer Marianne Banks, City Attorney Terry Jones, Purchasing Agent Sandra Lee, City Secretary Hildy Kingma, Chief Planner Bill Shanklin, Fire Chief Clyde von Rosenberg, Chief Planner Susan Morgan, Dir. of Finance and Administration Randy Morrow, Dir. of Parks and Recreation Hartley Sappington, Dir. of Community Services Ed Barry, Dir. of Development Services Governance Workshop - Called to order at 5:00 p.m. A Purchasing Analysis Report/Southwestern University Intern Courtney Whitley B NLC Report/Councilmembers Lee Bain and Shelley Davis C Discussion of the structure and composition of the 150th Georgetown Birthday Committee/Mayor Wood D Discussion of the proposed application for a Texas Community Development Block Grant/Hartley Sappington E Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7.00 p.m. (for questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session F Sec.551.071 consultation with attorney G Sec.551.072 deliberation on real property H Sec.551.075 conference with employee Regular Session - Called to order at 7:04 p.m. I Action on Executive Session Items City Council Agenda/March 26, 1996 Page 1 of 10 Pages Motion by Hoyt, second by Bain to authorize the City Manager to negotiate the purchase of the small green "shotgun" house behind the Library with an offer of $12,500. Approved 7-0. Mayor, Council, City Manager, and staff comments and reports • Presentation of Red Cross Proclamation Wood presented and read a proclamation to Tim Harris, representing Red Cross. Hart noted that the most recent issue of "Texas Parks & Wildlife Magazine" contains an article mentions Georgetown Parks. Bain pointed out that he and Arroyos have been working with the Facilities and Services Working Group. K Citizens wishing to address the Council There were no citizens who wished to address Council at this time. Public Hearing L Discussion of proposed application for a Texas Community Development Grant Sappington read information about the grant, acknowledged presence of the grant administrator, Mary Kay Thomas of Gary Traylor and Associates, and asked if anyone in the audience cared to speak. Rev. Semple asked for this project to be delayed so that the citizens could have more time to participate in the process. Wood responded that there would be more opportunity to apply for more grants, but this particular process could not be delayed due to the timeframe for applications. Davis asked Sappington to inform the public that this particular project would not preclude succeeding applications for housing grants. Sappington explained that although housing is an option under this application, this particular grant generally favors water infrastructure improvements. The Public Hearing was recessed at T 18 p.m. in order to allow an explanatory conversation off -site between Mr. Sappington and Rev. Semple. Councilmember Davis also left the dias to join the conversation. M Discussion of a Texas Capital Fund Grant Application on behalf of Guthrie Lumber Sales, Inc. This item was withdrawn from the agenda at the request of the applicant. Consent Agenda Consent agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon City Council Agenda/March 26, 1996 Page 2 of 10 Pages it individually as part of the regular agenda. Please note that the following items may be discussed with no action taken during the Workshop at 5:00 p.m. N Consideration of approval of meeting minutes --Regular Meeting of March 12,1996/Sandra Lee Curl pointed out that the minutes reflected her attendance at the meeting on March 12, when, in fact, she had been in Dallas and was not present at the meeting. Lee stated that she would correct the minutes to reflect Curl's absence. O Consideration of approval of a resolution to authorize signatories on contractual documents concerning the Texas Community Development Program contract funds for TCDP Contract No. 715032 on behalf of Advanced Cable Services, L.P./Bob Hart P Consideration of approval of a resolution to authorize signatories_ on contractual documents concerning the Texas Community Development Program contract funds for TCDP Contract No. 715152 on behalf of Advance Metal Systems, Inc.Bob Hart Q Consideration of approval of a contract with the Texas Department of Commerce under the Texas Community Development Program for economic development to benefit Advanced Metal Systems, Inc.Bob Hart R Consideration of approval of a resolution to accept the Pecan Branch Wastewater Interceptor Project as complete, in accordance with Texas Water Development Board (TWDB) requirements regarding projects funded by State Revolving Funds (SRF)/Jim Briggs S Consideration of approval of an agreement between the City of Georgetown and the Brazos River Authority for the City of Georgetown to provide financial support for Phase II of the North Central Study Area, Trans -Texas Water Program, in the amount of $30,000.00/Jim Briggs T Consideration of approval of a Revised Detailed Development Plan for Dicotec Subdivision, Lot 1/Hildy Kingma and Ed Barry U Pulled. (See Regular Agenda) V Consideration of approval of a Short Form Final Plat of 2.712 acre tract in the William Addison Survey, to be known as Churchill Farms, Section Six/Hildy Kingma and Ed Barry W Consideration of approval of a Revised Final Plat of the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhoods Four and Seven/Hildy Kingma and Ed Barry X Consideration of approval of a Detailed Development Plan of Georgetown Technology Park, Lot 4, to be known as Reedholm Instruments, located at #4 Sierra Way, with a variance to the Subdivision Regulations/Hildy Kingma and Ed Barry City Council Agenda/March 26, 1996 Page 3 of 10 Pages Y Consideration of approval of a Variance to the Subdivision Regulations for the Amended Resubdivision of Berry Creek, Section Seven, Phase One, Block L, Lot 39, located at 31000 La Quinta Drive/Hildy Kingma and Ed Barry Z Consideration of approval of a Final Plat of a Resubdivision of Reata Trails Subdivision, Unit Four, a 39.28 acre tract in the David Wright Survey, located on Wagon Wheel Trail, Stagecoach Drive, and Northwest Boulevard/Hildy Kingma and Ed Barry AA Consideration of approval of a Final Plat of a Resubdivision of Berry Creek, Section Two, Block E, Lot 26, located at 30205 Oak Tree Drive/Hildy Kingma and Ed Barry BB Consideration of approval of a Preliminary Plat of a 6.76 acre tract combining multiple tracts in the Cedar Oaks Subdivision, North Georgetown Addition and Acreage in the Nicholas Porter Survey, to be known as Foster Square, and Variances to the Subdivision Regulations, located between Sprint Street, Morrow Street, Austin Avenue, North Forest Street, IH3 5, and Old Lampasas 'Road/Hildy Kingma and Ed Barry CC Consideration of approval of a resolution to authorize a license to encroach into the public utility easement located along the west property line of River Bend, Unit V, Phase II, Block C, Lot 3, located at 3004 Brandy Lane/Hildy Kingma and Ed Barry DD Consideration of a Concept Plan of a 9.491 acre tract in the Nicholas Porter Survey to be known as Sun Center/Hildy Kingma and Ed Barry EE Consideration of the award of the semi-annual bid for hot mix asphalt to Capitol Aggregates in the estimated amount of $48,750.00/Terry Jones and Jim Briggs FF Consideration of declaring the 1983 Spartan ladder fire apparatus as surplus property and approval of a contract with Alpine Apparatus to sell the ladder truck as surplus property/Terry Jones and Susan Morgan GG Consideration of authorizing staff to commit to sharing the cost of a microwave tower with Williamson County in the amount of $191,515.00/Terry Jones and Susan Morgan Hart noted that Item U should be pulled for the Regular Agenda and Item R should have specific language added. Motion by Tonn, second by Vincent to approve the minutes with the exception of Item U and with stated corrections. Approved 6-0. (Councilmember Davis absent from the dias.) At Arroyos' suggestion of proper parliamentary procedure, Davis was brought back to the dias to vote. He concurred with the previous vote, so the outcome changed to approved 7-0. City Council Agenda/March 26, 1996 Page 4 of 10 Pages Regular Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a Councilmember, or the City Manager.) U Consideration of approval of a Detailed Development Plan of Lost Addition, a portion of Block 70; and variances to the Subdivision Regulations /Hildy Kingma and Ed Barry (pulled by Hart) Kingma explained that the structure was built prior to the Subdivision Regulations having been adopted. She told Council that the applicant proposes to demolish the current building and construct a convenience store. She noted that the staff feels this new construction will allow much greater adherence to the Subdivision Regulations and the site could be re -occupied with a minimum amount of activity to prepare the new structure. Kingma pointed out that the Planning and Zoning Commission had recommended approval. Will Moore, of 1208 S. Austin Ave., a single-family residence adjacent to south side of the proposed convenience store, told Council that he was speaking for a group of neighbors concerned that the development be restricted according to several issues. He asked the Council to act as facilitator and to arrange a meeting between the neighbors and the developer. Joanne Allen of 1304 Elm Street told Council that she has long been concerned about the preservation of Georgetown. She explained that she feels the intersection of Austin Avenue and University is a crossroads for the entrance into Georgetown and urged Council to ensure that proper regulations be followed for the development of that corner location. Janie Headrick of 1205 S. Austin Ave. expressed the concerns of her husband and herself. She asked the Council to pull the item so that more planning and communication with the developer could take place. She said she felt that a convenience store would create even more hazardous traffic conditions than already exist due to the Pawn Shop on the opposite corner. She distributed pictures of a convenience store in Fredericksburg, and asked that it be used as an example of what they would like to see. She asked Council to encourage Metro Mart to meet with the homeowners. Jim McFerrin, 214 W. University, asked that the convenience store be made to look like the two houses that adjoin that corner. He said he was concerned about the lights and noise if the store is to be open for 24 hours. He is also concerned about the drainage from the current building that runs off onto his property, and wants that issue to be addressed with the new building. P.J. Moore 1208 S. Austin Ave. noted that she has spoken to each of the councilmembers personally, and that she is concerned about the security lights, and location of the dumpster and gas storage tanks. She spoke of representing other neighbors who could not be at the Council Meeting. Wood asked Council to authorize a meeting of delegates from Metro Mart, the neighborhood, and the staff. City Council Agenda/March 26, 1996 Page 5 of 10 Pages Hart suggested deferring this item until the April 9 Agenda. Mr. Steve Kallman, engineer on the project, was in the audience and agreed to meet with the neighborhood. Motion by Davis, second by Bain that this item be deferred until the April 9 Council Meeting. Approved 7-0. At this time, 7:45 p.m., the Public Hearing was reconvened. Sappington stated that he and Mary Kay Thomas had met with Rev. Semple and Ethel Moore, and that they are in agreement that the City should go forward with this application for a grant on infrastructure improvements. The Hearing was closed at 7:47 p.m. The following item was taken out of sequence to facilitate a plane flight of the applicant. KK Consideration of an ordinance on first reading for rezoning of 6.0 acres in the Antonio Flores Survey, located on Old Airport Road, locally known as Centex Butane, from RS, Residential Single Family to I, Industrial/Hildy Kingma and Ed Barry Kingma read the ordinance. Motion by Tonn, second by Curl to approve the ordinance on first reading. Approved 7-0. HH Consideration of an ordinance amending the City's Single Member District Plan to include properties that are in the process of being annexed/Second Reading/Marianne Banks Banks read the ordinance. Arroyos asked that it be pointed out that this ordinance would not affect either of the minority districts and would not create a need for redistricting. Motion by Tonn, second by Bain to approve Ordinance 96-09 on second reading. Approved 7-0. II Consideration of a resolution authorizing the submission of a Texas Community Development Program application to the Texas Department of Housing and Community Affairs/Bob Hart Sappington pointed out that this item referenced the second public hearing heard earlier on this agenda and read the resolution. Motion by Tonn, second by Arroyos to approve the resolution. Approved 7-0. JJ Consideration of a resolution calling a Special Election to increase the sales tax by one-half percent for the purpose of enhancing the City parks and recreation facilities/Bob Hart Hart recognized the Parks and Recreation Board Chairman Kathryn Stallard, and members Tom Swift, Joyce Gadison, and Sarah O'Brien, and Southwestern Professor Dr. Dirk Early. Hart reminded Council that they had asked that the 1/2 cent sales tax be investigated for parks and recreation funding. He told Council that the Parks Board, with the help of Dr. Early at Southwestern, conducted a survey. He advised Council that the Parks Board is recommending City Council Agenda/March 26, 1996 Page 6 of 10 Pages that this item be put to the voters in a Special Election to be held in conjunction with the General Election on May 4, 1996. Hart read the resolution. Arroyos asked to clarify to the public that this resolution was a decision of the Council to allow the citizens to respond to the issue. He commended the Parks Board on their commitment and on producing a very effective survey. Mayor recognized Frank Parmenter of 4106 Sequoia Trail who told Council that he opposes the proposed half cent sales tax increase. He called the survey "slanted, " and asked that the Council turn down this proposal. Parks Board Chair Kathryn Stallard spoke of having tried to construct the survey very carefully, taking into account all areas of the city. She told Council that over 20 % of the 6,000 surveys were returned. She said that the Parks Board felt that the sales tax would distribute the burden beyond those who live within the City to those who use the parks facilities but don't pay the property taxes. She also said that travelers on I35 and Mokan would be stopping to spend money in Georgetown and therefore would contribute to the revenue for parks facilities. Bain asked Stallard to explain what the revenue could not be used for. Stallard noted that the revenue could not be used for existing programs and facilities, staff, or administration, and could only be spent on new capital improvements, maintenance, and the staffing and administration of those new improvements. It was noted that before any money could be spent there would be a public hearing. A special board will be appointed to administrate the use of the sales tax according to law. Curl thanked the Parks Board for the work they did to get the process rolling. She said she agreed that sales tax was a good way to distribute the burden. Stallard thanked Southwestern University and Dr. Dirk Early. Wood asked for a motion to approve the resolution. Motion by Curl, second by Arroyos to approve the resolution to place the half cent sales tax increase on the ballot in the May election. Approved 7-0. LL Consideration of an ordinance on first reading providing for the annexation into the City of approximately 2.821 acres in the Nicholas Porter Survey, consisting of right of way and public utility easement for a portion of the proposed Northwest Boulevard between Northwood Drive and Whisper Oaks Drive/Clyde von Rosenberg and Ed Barry von Rosenberg pointed out that this is a portion of the area discussed at the two public hearing, the area being originally 80 acres. He noted that the annexation has now been scaled back to include only the area in the right of way for the extension of Northwest Boulevard, and that this new area would be voluntarily annexed. City Council Agenda/March 26, 1996 Page 7 of 10 Pages Hart spoke of having talked to several of the involved property owners, and said that the majority are in agreement. He explained that this ordinance needed to be read on this agenda in order to maintain the timeframe for construction of Northwest Boulevard. He told Council that written approval from the property owners would need to be received by the City prior to the second reading. Banks noted that the amount of acreage is not enough to allow involuntary annexation. She said that if, for some reason, approval of the property owners is not obtained, the process will have to be started over. von Rosenberg read the caption only on first reading of the ordinance, having satisfied the requirements of the City Charter. Motion by Tonn, second by Vincent to approve this ordinance on first reading. Approved 7-0. MM Consideration of an ordinance on first reading amending Exhibit 1 of the f-entury Plan - Development Plan for the Georgetown Technology Park, Lot 4, from Intensity Level Three to Intensity Level Four/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this Intensity Level amendment was necessary to allow construction of the Reedholm Instruments building. von Rosenberg read the ordinance caption only on first reading, having satisfied the requirements of the City Charter. Motion by Tonn, second by Davis to approve this ordinance on first reading. Approved 7-0. NN Consideration of an ordinance on first reading amending Exhibit 1 of the Century Plan - Development Plan for the Lost Addition, Block 79, locally known as Georgian Apartments, from Intensity Level Three to Intensity Level Six/Clyde von Rosenberg and Ed Barry von Rosenberg assured Council that the owner was not attempting to do anything new. He said they were seeking to refinance the loan on this complex, and said that the Intensity Level is being updated at this time to bring it into compliance with the Century Plan. He advised Council that the water/wastewater demands would be limited to what is currently being used by the 40 units, so that if another facility were to be located there, they could not generate a higher demand. von Rosenberg read the caption only on first reading, having satisfied the requirements of the City Charter. Motion by Vincent, second by Bain to approve the ordinance on first reading. Approved 7-0. 00 Consideration of the appointment of one member to the Building Standards Commission/Mayor Wood Wood told Council that he recommended Roger Studt. Motion by Tonn, second by Hoyt to approve the Mayor's recommendation. Approved 7-0. PP Consideration of the appointment of a Dillo Bus Usage Committee/Mayor Wood City Council Agenda/March 26, 1996 Page 8 of 10 Pages Wood spoke of having received a letter from President of the Chamber of Commerce, Bob Brent, asking that the committee be composed of representatives from the City, the Chamber of Commerce, the Convention and Visitors' Bureau, The Downtown Georgetown Association, the Georgetown Historical Society, Southwestern University, and the Williamson -Burnet Counties Opportunities Board. Wood said that Dr. Shilling has asked that the university be an integral part of the committee. Wood asked Hart to represent the City or appoint someone from the City, and asked that the other entities appoint their representatives, with Hart serving as chairman. Arroyos said he was concerned about the scope of the committee. Wood explained that the charge to the committee would be to bring back their recommendations to the Council on the guidelines and procedures for the bus, including a report concerning the funding sources. Arroyos felt these things should be decided by the Council. He said he feels the committee members would be biased toward tourism, and would like to see the committee composed of citizens from every area of the city. He said he was also concerned about the handicapped issue, and suggested that someone representative of that group be asked to be a member of the committee. Wood replied that he had been approached by Dr. Shilling of Southwestern particularly on that issue, and would assure that the handicapped would be considered. Davis said the minutes reflect that the motion by Tonn at the previous meeting stated that the Council would decide at a later date (meaning the Budget Retreat) how the bus would be used. Wood said the reason for appointing the committee now was so they could bring the information back to the Council prior to the Budget Retreat. Curl said that since she had missed the last Council Meeting, she could only reflect on the minutes. She said she felt the Council needs to have more guidance as to how this bus would be used. She said she felt that if the public is asked to contribute toward the bus, there should be public transportation included in its use. Davis concurred with Curl and said he felt the bus should be used for public transportation. Motion by Arroyos, second by Davis to defer any further discussion about the bus until after the Budget Retreat. Hoyt asked how the Council would have any numbers to work with at the Budget Retreat. Arroyos asked to amend his motion to direct staff to provide estimated figures for Council's Budget Retreat discussion of the issue. Davis seconded the amended motion. Curl agreed that the delay would allow all organizations who wanted to participate in this issue to have time to communicate with the City regarding their suggested uses. She clarified that the exact amount of funds needed would not be necessary at the Budget Retreat. City Council Agenda/March 26, 1996 Page 9 of 10 Pages Wood reiterated that the suggestion to form a committee was in concurrence with the plan for Council to make decisions at the Budget Retreat. Arroyos re -stated that his motion was to defer any action. Approved 6-1. (Tone opposed) Bain clarified that this does not preclude anyone from giving information to the City regarding the bus. Davis emphasized that he felt the citizens should have first use of the bus. QQ Consideration of a resolution to authorize an abandonment of a ten (10) foot wide public utility easement, located towards the rear of the property and including a portion of the rear (east) setback of Lot 26A, Block E, Section Two, Berry Creek Subdivision, located at 30205 Oak Tree Drive/Hildy Kingma and Ed Barry Hart explained that this item and RR would normally have been on the Consent Agenda. They were found after the agenda had already been assembled, so therefore were added to the end of the agenda. Kingma explained that all of the utility providers have now agreed to quitclaim the subject public utility easement. Kingma read the resolution. Motion by Hoyt, second by Bain to approve the resolution. Approved 7-0. RR Consideration of a resolution to authorize an abandonment of 15 feet of a 25-foot wide public utility easement located within the front yard (south) setback of Lot 39, Block L, Section Seven, Phase One, Berry Creek Subdivision, located at 31100 La Quinta Drive/Hildy Kingma and Ed Barry Kingma explained that this item is related to Item Y on the Consent Agenda where Council voted to deny the variance. Kingma read the resolution. Council asked why this item was on the agenda. Kingma explained that because the application was not withdrawn, the staff felt obligated to include the item on the agenda. Motion by Tonn, second by Curl to approve the resolution. Approved 7-0. SS Final comments and evaluation of meeting process Tonn asked to have something done about the dumping being done at the City pecan orchard. He distributed pictures taken at that location. Approved: Leo Wood, Mayor City Council Agenda/March 26, 1996 Page 10 of 10 Pages The meeting was adjourned at 8.50 p.m. Attest. - Sandra D. Lee, City Secretary Council meeting date: 4-9-96 Item No. AGENDA ITEM COVER SHEET SUBJECT Authorization for the Mayor to execute an agreement for professional grant management services with the Institute for Finance and Economic Development on behalf of Advance Metal Systems, Inc. ITEM SUMMARY On the last Council Agenda, you approved the contract between the City and the State for grant funds of . $269,550 to be used to construct road improvements in support of Advance Metal Systems, Inc. This agreement is to permit the Institute for Finance and Economic Development to provide grant administration services. This firm is recommended following the results of a Request for Proposals. This firm is one of the few firms in the State that specializes in economic development grant programs. The Institute has also provided administrative services for other grant programs here at the City, including: Sierra Microwave, Poly Resource Recycling, Advanced Cable Services, and Reedholm. FINANCIAL IMPACT The cost of administrative services will be paid for with the State grant funds. There is no cost to the City. ATTACHMENTS 1. Agreement for Professional Grant Management Services for Advance Metal Systems, Inc. in by: Bob Hart, City Manager THE STATE OF TEXAS CITY OF GEORGETOWN COUNTY OF WILLIAMSON ) AGREEMENT FOR PROFESSIONAL GRANT CITY OF GEORGETOWN ) MANAGEMENT SERVICES FOR ADVANCE METAL SYSTEMS, INC. This is an agreement by and between the CITY of Georgetown, a Texas Home Rule Municipal Corporation (hereinafter "CITY") and The Institute for Finance and Economic Development Corporation, a Sub-S Corporation incorporated in the State of Texas (hereinafter "INSTITUTE") for professional grant management services for Advance Metal Systems, Inc. 1. AGREEMENT A. The CITY agrees to: 1) employ INSTITUTE to provide professional grant management services; 2) provide INSTITUTE with reasonable access to all CITY codes and ordinances; 3) assign the staff accountant of the City's Accounting Department as the designated contact employee for all matters pertaining to this award. B. The INSTITUTE agrees to: 1) provide professional grant management services; 2) become knowledgeable of the City's codes and ordinances prior to performing any services under this Agreement; 3) abide by Title 1 of the Housing and Community Development Act of 1974, as amended and of the corresponding Community Development Block Grant final and all applicable CITY ordinances and State and Federal laws. The INSTITUTE specifically agrees to the items listed in Exhibit B incorporated herein. Exhibit B is not meant to limit INSTITUTE'S responsibility to abide by all federal; state and local laws, regulations or rules. 2. SCOPE OF SERVICES The INSTITUTE will: A. Assist the City to strengthen local capacity building; B. Work one on one (on -site project implementation) with the City's staff, the private business to be assisted, the architect, the engineer, the contractors, the consultants and the Texas Department of Housing and Community Affairs representatives throughout the contract period to. discuss program guidelines and project implementation as provided for in Institute Agreement for Advance Metal Systems,Inc. Page 1 of 19 this agreement and as more fully described in the attached Exhibit "A" which is incorporated herein; C. Fill out and file Performance assessment reports in a timely manner; D. Submit close-out documents in accordance with program guidelines; E. Notify the City immediately of any problems that arise during the progress of the project; F. Provide suggested solutions to any identified problems that arise during the progress of the project; G. Attach a cover sheet from the City to any document that is sent to the State; H. Coordinate all aspects of the project in a timely manner with the City's designated contact employee; 3. PROFESSIONAL SERVICES FEES The CITY agrees to pay INSTITUTE a total of $31,500.00 of the administrative funds from the State of Texas for the services described above. Administrative funds are those identified in the Texas Department of Commerce (hereinafter "TDOC") Contract with the City of Georgetown. Payments shall be made as billed by INSTITUTE. The INSTITUTE understands that the CITY cannot contract for services in excess of a cumulative total of $15,000.00 without the express written approval of the CITY Council, in accordance with the Georgetown City Charter. 4. TERM OF AGREEMENT This Agreement shall be effective March 27, 1996 and shall remain in effect until the closure of the grant by the State. 5. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice, delivered to the addresses identified in this Agreement. If the CITY should terminate the Agreement, all work in connection with the performance of this agreement shall be discontinued immediately. INSTITUTE shall submit an invoice and the CITY shall pay the INSTITUTE the fees for all work actually performed under this Agreement, less all payments that have been previously made. If INSTITUTE should terminate the Agreement, INSTITUTE shall remain responsible for performing the services requested by the CITY until the expiration of the thirty -day period, or at some earlier date upon written agreement of the CITY. Institute Agreement for Advance Metal Systems,Inc. Page 2 of 19 6. INDEPENDENT CONTRACTOR INSTITUTE is an Independent Contractor and shall be responsible for the final product contemplated under this agreement. INSTITUTE shall give personal attention to the faithful prosecution and completion of this agreement and shall keep all records on the project during its progress. 7. OWNERSHIP OF DOCUMENTS CITY shall have exclusive title and ownership of all documents, publications, brochures, reports, data, and any supporting data, in any form or media, produced by the INSTITUTE pursuant to this project. All such works shall be deemed works -for - hire and shall be delivered to the CITY prior to the termination of this agreement. These works may only be used by the INSTITUTE for the performance of the INSTITUTE's services under this agreement. CITY shall have sole ownership of all copyright interest in any documents produced by INSTITUTE pursuant to this Agreement, to the extent that any such documents may be copyrighted. 8. CONFIDENTIAL WORK Any reports, information, project evaluation, project designs, data, or other documentation developed by INSTITUTE hereunder given to or prepared by or assembled by the INSTITUTE will not be made available to any individual or organization by the INSTITUTE without prior written approval of the CITY. 9. CONFLICT OF INTEREST INSTITUTE covenants that during the contract period neither INSTITUTE nor any of its associates or employees, will have any interest or shall not acquire any interest, direct or indirect, which will conflict in any manner or degree with the performance of the services to be performed under this contract. INSTITUTE further agrees that none of its paid personnel shall be employees of the CITY or have any contractual relationship with the CITY. All activities, investigations, and other efforts made by INSTITUTE pursuant to this contract shall be conducted by employees, associates, or independent contractors of INSTITUTE. INSTITUTE further understands and agrees that the Charter of the City of Georgetown prohibits any officer or employee of the CITY from having any financial interest, direct or indirect, or any contract with the CITY outside of employment. Any violation of this paragraph with knowledge, expressed or implied, by INSTITUTE shall render this contract voidable by the City Manager of the City of Georgetown or the City Council. Institute Agreement for Advance Metal Systems,Inc. Page 3 of 19 10. INDEMNIFICATION INSTITUTE agrees to and shall indemnify and hold harmless CITY, its officers, agents and employees, from and against any and all claims, losses, damages, causes of action, suites and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property, arising out of or in connection with the work done by INSTITUTE under this agreement, such indemnity shall apply whether the claims, losses, damages, causes of action, suites of liability arise in whole or in part from the negligence of CITY. INSTITUTE assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes and discharges CITY, its officers, agents and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, person (whether they be third persons, contractor, or employees of either of the parties hereto) and any loss of or damage to property (whether the same be that either of the parties hereto or of third parties) caused by or alleged to be caused by, arising out of, or in connection with INSTITUTES' work to be performed hereunder whether or not said claims, demands and causes of action in whole or in part are covered by insurance regardless of whether such loss, damage, or injury was caused by CITY. CITY, by this agreement does not give consent to litigation. 11. WARRANTY INSTITUTE, its employees, agents and associates warrant that its performance under this Agreement shall be of the highest quality and standards for the industry. Approval of the City should not be, constitute, or be deemed a release of the responsibility and liability of the INSTITUTE, its employees, agents, or associates, for the exercise of skill and diligence to promote the accuracy and competency of the INSTITUTE's work on this project, nor shall approval be deemed to be the assumption of such responsibility by the CITY with respect to any defect or error in the INSTITUTE's work. Institute Agreement for Advance Metal Systems,Inc. Page 4 of 19 12. NOTICE Notice as required by this contract shall be delivered in writing to the parties at the following locations: CITY: INSTITUTE: Laurie Brewer Linda Dane Senior Accountant The Institute for Finance & Economic Development Division of Finance Corporation P. O. Box 409 16226 Remuda Trail Georgetown, TX 78627 Buda, TX 78610 13. AMENDMENTS This agreement contains the entire understanding of the parties. No amendment will be effective except as evidenced in writing and signed by all parties. 14. PERFORMANCE OF CONTRACT The parties agree that all acts required to be performed under this Agreement are performable solely in Williamson County, Texas. SIGNED THIS day of , 1996. CITY OF GEORGETOWN CORPORATION Leo Wood, Mayor Attest: Sandra D. Lee, City Secretary Approved: Marianne Landers Banks City Attorney Institute Agreement for Advance Metal Systems,Inc. Page 5 of 19 THE INSTITUTE FOR FINANCE AND ECONOMIC DEVELOPMENT By: Linda Dane, President STATE OF TEXAS § § ACKNOWLEDGMENT COUNTY OF WILLIAMSON § This instrument was acknowledged before me on the day of 1996, by Linda Dane in her capacity as President of The Institute for Finance and Economic Development Corporation, a Texas corporation. Notary Public in and for the State of Texas Institute Agreement for Advance Metal Systems,Inc. Page 6 of 19 EXHIBIT A ADMINISTRATIVE SERVICES In addition to the responsibilities delineated in the attached agreement, the Institute agrees to the following scope of work: 1. General Requirements a) Provide all documents as needed by the City's designated contact person in a timely manner. b) Notify City's designated contact person well in advance of time, nature and purpose of meeting with state agency or consultants. c) Timely submit all documents as needed for the City Attorney to prepare loan agreements, lease agreements, construction documents required by the City, State or Federal law. 2. Project Management a) Establish a records maintenance and retention system, which will be maintained by INSTITUTE, including at least the files listed below. These files may be maintained off -site; however, INSTITUTE shall deliver files to the City within 24 hours of request. 1) Job creation/retention file which also document low and moderate income beneficiaries. 2) Environmental Assessment file. 3) Property management file. 4) Acquisition file including Uniform Act documentation. 5) Equal Opportunity file. 6) Contracts/Procurement file for consultant, accounting firm, contractor, independent appraiser. 7) Labor Standards file. 8) Monitoring file. Institute Agreement for Advance Metal Systems,lnc. Page 7 of 19 9) Correspondence file. 10) Quarterly reports file. 11) Financial Management file. b) Adequately protect all files from theft, fire, etc. c) Only remove files once they have been signed out with the City. d) Provide status of grant on weekly basis, including pertinent meetings with contractors, consultants and state agencies. e) Establish and maintain a file related to benefit of low/moderate income persons from contract activities. f) Review all sections of the Texas Department of Commerce (hereinafter TDOC) contract for accuracy. g) Address and clear all applicable TDOC contract special conditions. h) Review the City's designated depository/authorization signature form and submit to the City for their review, execution and submission to TDOC. i) Prepare and maintain all project reporting requirements, including but not limited to: 1) Quarterly Progress Reports 2) Financial Reports 3) Compliance Reports (MBE, Labor Compliance, etc.) j) Assist the City with preparation of Budget/Program Amendments and determine the effects of amendments on previously completed required documents. k) Assist City in complying with Uniform Act requirements. 3. Financial Mana ment a) Establish and maintain financial records consisting of registers, journals, and ledgers. Institute Agreement for Advance Metal Systems,Inc. Page 8 of 19 b) Organize and maintain financial files. c) Maintain the City's TDOC accounting operations. 1) Prepare draw down requests for execution by the City in a timely manner. At no time shall the Institute hold a reimbursement request of greater than $10,000 for more than 30 days unless authorized to do so by the City. Copies of draw down requests shall be submitted to City contact person immediately upon submission to State. 2) Review invoices for payment and file backup documentation and submit to the City for review. 3) Enter transactions in bookkeeping records. 4) Reconcile banks statements, if separate bank account for project is maintained. 5) Prepare financial reports. d) Maintain property management and control records. e) Assist the City with establishing procedures to handle the use of TDOC program income, if applicable. f) Make certain all funds are received and disbursed according to State and Federal guidelines. 4. Environmental Review a) Establish and maintain environmental review file records (Section 20 of the, TDOC contract). b) Review for compliance environmental assessment done by Environmental Certifying Officer. c) Coordinate activities with those of any other federal or state agency responsible for implementing applicable environmental laws. d) Maintain documentation, at a minimum, of the survey, legal description, recording and transfer of title for each parcel of real property acquired. Institute Agreement for Advance Metal Systems,Inc. Page 9 of 19 e) Maintain appropriate acquisition records for each parcel acquired. 5. Acquisition a) Determine what category/type of acquisition is required for the TDOC project. b) Maintain documentation of ownership on file for the City owned property and/or rights -of -way. c) Maintain a separate acquisition file for each parcel of real property acquired. d) Maintain documentation, at a minimum, of the survey, legal description, recording and transfer of title for each parcel of real property acquired. e) Maintain appropriate acquisition records for each parcel acquired. f) If acquisition requires donation procedures and the uniform act is applicable, the following will be accomplished: 1) Prepare for distribution and document file with the preliminary acquisition notices. 2) Document file regarding evidence of receipt of the notices. 3) Assist the City with the procurement services of a qualified independent appraiser to prepare appraisal which establishes fair market value and document file. 4) - Invite owner to accompany the appraiser and document file unless the owner of the property has released the City from obtaining an appraisal. 5) Review the appraisal report format if an appraisal is required. 6) Prepare notice to the property owner in writing to establish just compensation for donated property prior to the actual donation. 7) Prepare a release for all property owners who voluntarily donated property to the City, a signed waiver of uniform act rights and Institute Agreement for Advance Metal Systems,Inc. Page 10 of 19 benefits. 8) Prepare for purchase and payment, including provision of the purchase and receipt of payment, proof of recording of deed, provision of owner with statement of his/her rights under the uniform act, and preparation and distribution of written notices and determinations not to purchase if the City determines not to acquire the property. . 9) Address and document file all appeals related to acquisition matters, if applicable. (g) If acquisition requires donation procedures and involves the use of a internal valuation process, the following will be accomplished: 1) Establish a straightforward written method for an internal valuation process that can be applied fairly, equitable and consistently to all portions of property needed for the TCDP project that establishes fair market value of all affected properties. 2) Obtain information for each property needed from the appropriate tax appraisal district regarding the most recent valuation of same. 3) Prepare letters inviting donations of permanent easements and rights -of -way from property owners which included a description of the need for the property, a clear statement regarding benefits of the project to the individual and the City, and accurate drawn.. rendering, and statement to appraise property at fair market value and to offer just compensation at the owner's request, statement that the property owner is not obligated to donate the property. 4) Provide for provisions for appropriate and documented responses . - of property owners. 5) Prepare release to donate the property for the property owner and a waiver of rights concerning the property via the execution of agreement to donate real property to a public agency. h) If acquisition requires voluntary procedures, the following must be accomplished: 1) Prepare for publication a public solicitation notice prior to any . voluntary acquisition activities which explains that unless the City Institute Agreement for Advance Metal Systems,Inc. Page 11 of 19 and property owner reach mutually agreeable terms and conditions on the sale, the City could not otherwise acquire such Property. 2) Assist the City in negotiation with property owners that voluntarily propose to sell such property to reach mutually acceptable terms and conditions of sale. a) Assist the City with compliance with applicable federal and state laws, orders and regulations related to fair housing and equal employment opportunity. b) Assist the City with incorporating, implementing and documenting activities which ensure that the City is affirmatively furthering fair housing. c) Assist the City with incorporating, implementing and documenting compliance with applicable equal employment opportunity provisions. 1) Personnel policies and practices; 2) Affirmative Action Plan/Section 3; 3) Complaint procedures. d) Monitor the business to be assisted with TCDP funds to ensure that. required non-discriminatory and equal opportunity regulations have been followed. e) Monitor the construction contractor to ensure that required non- discriminatory and equal opportunity regulations have been followed. 1) Check for inclusion of all applicable equal opportunity provisions and certifications in bid packet; 2) Section 3 Plan/Affirmative Action Plan; 3) Monthly Utilization Report. f) Maintain central records and compliance with reporting requirements. 1) Monthly Utilization Report (if construction completed using force Institute Agreement for Advance Metal Systems,Inc. Page 12 of 19 account labor). 2) Minority Business Enterprise Report. 3) Record of all final project beneficiaries by ethnicity and gender. 4) Private Business Employment Report. 7. Contracts/Procurement a) Establish, maintain general procurement procedures that satisfy the objectives contained in OMB Circular A-102, Attachment O. 1) Maintain record keeping/compliance documentation; 2) Assist the City with establishing contract administrative procedures to verify financial contractual and programmatic compliance. 8. Labor Standards Project Construction through the Bid/Contract Process a) Accomplish remaining environmental clearance requirements and assist the City or the engineer with clearance of all other special contract conditions. b) Assist the City with the appointment of local labor standards compliance officer and submit copy of same to TDOC and perform those duties, if so designated. c) Completion of all acquisition of real property; easements; rights -of -way needed for the project. d) Prepare notice of contract award and pre -construction conference. e) Hold pre -construction conference and prepare copy of report/minutes, submittal of same to TDOC. f) Submittal or reports of additional classification and rates (if applicable). g) Accomplish review of weekly payroll records and statements of compliance, including enforcement of compliance activities. Institute Agreement for Advance Metal Systems,Inc. Page 13 of 19 h) Review and processing of progress payments. i) Review certificate of construction completion and issuance of clear lien certificate and document files. 9. Job Creation/Retention a) Provide the business to be assisted with TCDP funds with documents to facilitate job reporting to the City. b) Contact the business to be assisted with TCDP funds to obtain data to prepare quarterly Private Business Employment Reports to TDOC. c) Prepare quarterly TDOC Private Business Employment Reports. d) Submittal of quarterly Private Business Employment Reports to TDOC. e) Monitor Corporation's progress for compliance with its hiring plan and goals. f) Obtain documents from Corporation to monitor Corporation's Commitment to the Jobs Training and Partnership Act (JTPA), if any. 10. Audit/Close-out Procedures a) Prepare the final project completion report, including description of all TCDP contract activities, LMI beneficiaries documented, and a final .MBE report and a summary monthly employment utilization report. b) Prepare the City's responses to any monitoring fundings to TDOC that relate to this project. c) Prepare the Certificate of Completion and submit to the City for review and submission to TDOC. d) If applicable, assist the City with resolving any third -party claims against the project. e) If applicable, prepare a revised Certificate of Completion and submit to the City for review and submission to TDOC following the resolution of any third -party claims. f) Assist the City with a notice to TDOC within 30 days of the contract end Institute Agreement for Advance Metal Systems,Inc. Page 14 of 19 date of the City's intent to secure audit services. g) Assist the City in the procurement of the services of a qualified and independent auditor, if necessary. h) Provide the auditor with copies of TCDP audit guidelines. i) Discuss with the auditor the obtaining of a Federal Cognizant Agency. j) Make all records available to the auditor. k) Submit three copies of the audit report to TDOC, within 30 days of completion of the audit. 1) Resolve all audit findings, if applicable. m) Prepare for processing final payment/draw downs. n) Return all project files to the City in a timely manner. Institute Agreement for Advance Metal Systems,Inc. Page 15 of 19 EXHIBIT B FEDERAL LAWS The Institute agrees to but is not limited to the following: SECTION ONE Equal Employment Opportunity. During the performance of this Agreement, The Institute agrees as follows: a) The Institute will not discriminate against any employee or applicant for employment because of race, creed, sex, color or national origin. b) The Institute will, in all solicitation or advertisements for employees placed by or on behalf of The Institute, state that all qualified applicants will received consideration for employment without regard to race, creed, color, sex, or national origin. c) The Institute will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contract or subcontracts for standard commercial supplies or raw materials. d) The Institute will comply with all provisions of Executive Order 11245 of September 24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor. e) The Institute will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and order of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the City's auditor and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. f) In the event of The Institute's non-compliance with the non-compliance clauses of this Agreement or with any of such rules, regulations or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and The Institute may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 1124 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as other wise provided by law. Institute Agreement for Advance Metal Systems,Inc. Page 16 of 19 g) The Institute will include the provisions of the paragraphs (a) through (g) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Institute will take such action with respect to any subcontract or purchase order as the City may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that in the event The Institute becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the City, The Institute may request the United States to enter into such litigation to protect the interests of the United States. SECTION TWO Civil Rights Act of 1964. The Institute agrees to abide by the following: Under Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded form participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. SECTION THREE Section 109 of the Housing and Community Development Act of 1974. The Institute agrees to abide by the following: No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participating in, be denied the benefits or, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. SECTION FOUR "Section 3" Compliance in the Provision of Training. Employment and Business Opportunities. The Institute agrees to abide by the following: (a) The work to be performed under this Agreement is on a project assisted under a program providing direct Federal financial assistance form the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 171 u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contract for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. Institute Agreement for Advance Metal Systems,Inc. Page 17 of 19 (b) The parties to this Agreement will comply with the provision of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth is 24 C.F.R. 235, and all applicable rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. (c) The Institute will send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. (d) The Institute will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the City or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 C.F.R. Part 135. The Institute will not subcontract with any subcontractor where is has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. (e) Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the Agreement, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 C.F.R. Part 135. Institute Agreement for Advance Metal Systems,Inc. Page 18 of 19 SECTION FIVE ection 503 Handicarmed (if $2.500 or Over) Affirmative Action for Handicapped Workers. (a) The Institute will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Institute agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discriminations based upon their physical or mental handicap in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising layoff or terminations, rates of pay or other forms of compensation, and selection for training, including apprenticeship. (b) The Institute agrees to comply with the rules, regulations, and relevant orders of the Secretary of labor issued pursuant to the Act. (c) In the event of the Institute's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issues pursuant to the Act. (d) The Institute agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the Institute's obligation under the law to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. (e) The Institute will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Institute is bound by the terms of Section 503 of Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. (f) The Institute will include the provisions of this clause in every subcontract or purchase order of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 or the act, so that such provisions will be binding upon each subcontractor with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance. Institute Agreement for Advance Metal Systems,Inc. Page 19 of 19 Council meeting April 9. 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted Public Utility Easements located along specified side lot lines in the River Ridge Three Subdivision, Sections A, B, C, and D. ITEM SUMMARY: This request is to abandon the public utility easements (PUEs) located along specified side lot lines in the River Ridge Three Subdivision, Sections A and B, and all lots in Sections C and D. These PUEs are typically not required any longer unless there is a specific need due to the location of utilities. The Director of Community Owned Utilities and other area utility providers have reviewed the application and have agreed to abandon the side PUEs as illustrated in Exhibit A. The following lots are included in this request: Section A: Block D, Lots 5, 6, 71 8, 9 Block Z, Lots 14 Section B: Block U, Lots 2, 3, 4, 5, 6, 7, 8, 99 10, 11, 12, 139 14, 15, 16, 179 18, 199 20, 21, 22, 24, 26, 272 280 29, 30 Block V, Lot 11 5, 81 91 109 12, 15 Block W, Lot 39 Block X, Lot 1 = Section C: All lots Section D: All lots SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: None. RECOMMENDED MOTION: If this item is approved by the City Council, it will authorize the recordation of a quit claim deed abandoning the subject PUE. ATTACHMENTS: Resolution and exhibit. Submitted Bv: ez�A-� Edwar J. Barry, Al - Director Divisi n of Develop ent Services Hildy L. ldngma, AICP Chief Planner RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A QUIT CLAIM DEED TO VACATE AND ABANDON PUBLIC UTILITY EASEMENTS LOCATED ALONG THE SIDE LOT LINE OF SPECIFIED LOTS IN THE RESUBDIVISION OF THE RIVER RIDGE THREE SUBDIVISION, SECTIONS A AND B, AS RECORDED IN CABINET L, SLIDES 294-299 OF THE PLAT RECORDS OF WILLIAMSON COUNTY, TEXAS, AND SECTIONS C AND C, AS APPROVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, ON FEBRUARY 22, 1994. WHEREAS, the City of Georgetown has received an Application for the Vacation of Public Utility Easements located along the side lot line of specified lots in the Resubdivision of the River Ridge Three Subdivision, Sections A and B, as recorded in Cabinet L, Slides 294-299 of the Plat Records of Williamson County, Texas, and Sections C and D, as approved by the City Council of the City of Georgetown, Texas, on February 22, 1994; and WHEREAS, the following lots are included in this request: Section A: Block D, Lots 5, 69 7, 89 9 Block Z, Lots 14 Section B: Block U, Lots 2, 39 49 5, 6, 7, 8, 99 10, 11, 12, 13, 149 159 169 17, 18, 19120, 21, 229 24, 26, 279 281 299 30 Block V, Lot 1, 5, 82 9, 10, 12, 15 Block W, Lot 39 Block X, Lot 1 Section C: All lots Section D: All lots; and WHEREAS, upon considering the Application and additional information pertaining to the Application, the City Council now finds that there are no utilities existing in the easements and that the utility companies serving the area including and surrounding the easements have determined that there exists no present or foreseeable need for the easements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council finds that this action implements the following policies of the Century Plan - Policy Plan: River Ridge Three, Sections A,B,C,D Resolution No. Page 1 of 2 1. Growth and Physical Development Policy 1, which states "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations; and 2. Utilities/Energy Policy 2, which states "The City will establish Utility policies which take into consideration the needs of all citizens of the community and take necessary precautions to prevent harmful ecological impact on the environment. " The City Council has found that this action is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Mayor is hereby authorized to execute, on behalf of the City of Georgetown, a Quit Claim Deed abandoning the Public Utility Easements located along the side lot lines of specified lots in the Resubdivision of River Ridge Three Subdivision, Sections A and B, as recorded in Cabinet L, Slides 294-299 of the Plat Records of Williamson County, Texas, and Sections C and D, as approved by the City Council of the City of Georgetown, Texas on February 22, 1994, and the City Secretary to attest thereto on behalf of the City of Georgetown. SECTION 3. This resolution shall be effective immediately upon adoption. RESOLVED this day of ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney River Ridge Three, Sections A,B,C,D Resolution No. Page 2 of 2 1996. THE CITY OF GEORGETOWN: By: Leo Wood Mayor EXHIBIT A RIVER VIEW ESTATES cny PARKLAND SOUTH SAN GABRIa RIVER RIVER RIDGE I oo"y \ 21 ! RED L1 D y xx . -i GEORGETOWN CITY L.IIVDTS Dp RIWR RIDGE GEORGETOWN, TEXAS RMR R M III D$VFLOPMFNt M uRE AUSM WVD o :co �crm o M 4n 5% FAX rn w Council meeting April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted Public Utility Easement (PUE) located along the south lot line of Lot 9, Block C, Turtle Bend, Section One. ITEM SUMMARY: This request is to abandon the seven and one-half (7 1/2) foot public utility easement located along the south lot line of Lot 9 of Block C. The Director of Community Owned Utilities and other area utility providers have reviewed the application and agreed to abandon a portion of the subject PUE as illustrated in Exhibit A. This request is to clear the title of the property for the purpose of a sale. The existing residence is built approximately three (3) feet from the south lot line and encroaches into both the PUE and the five (5) foot building setback line. An administrative variance was approved for the encroachment into the building setback line in July 1995. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: None. RECOMMENDED MOTION: If this item is approved by the City Council, it will authorize the recordation of a quit claim deed abandoning the subject PUE. ATTACHMENTS: None. Submitted Bv: Edward Y. tarry, AICP Director Divisiod of Developme t Services Hildy L. ngma, AIC Chief Planner RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A QUIT CLAIM DEED TO VACATE AND ABANDON A PUBLIC UTILITY EASEMENT LOCATED ALONG THE SOUTH LOT LINE OF LOT 9, BLOCK C, TURTLE BEND SUBDIVISION, SECTION ONE, AS RECORDED IN VOLUME 2010, PAGE 388 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS. WHEREAS, the City of Georgetown has received an Application for the Vacation of a Public Utility Easement located along the south lot line of Lot 9, Block C, Turtle Bend Subdivision, Section One, as recorded in Volume 2010, Page 388 of the Deed Records of Williamson County, Texas; and WHEREAS, upon considering the Application and additional information pertaining to the Application, the City Council now finds that there are no utilities existing in the easements and that the utility companies serving the area including and surrounding the easements have determined that there exists no present or foreseeable need for the easements. NOW, THEREFORE, BE IT RESQLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council finds that this action implements the following policies of the Century Plan - Policy Plan: 1. Growth and Physical Development Policy 1, which states "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations; and 2. Utilities/Energy Policy 2, which states "The City will establish Utility policies which take into consideration the needs of all citizens of the community and take necessary precautions to prevent harmful ecological impact on the environment. " The City Council has found that this action is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. Turtle Bend, Section One, Block C, Lot 9 Resolution No. Page 1 of 2 SECTION 2. The Mayor is hereby authorized to execute, on behalf of the City of Georgetown, a Quit Claim Deed abandoning the Public Utility Easement located along the south lot line of Lot 9, Block C, Turtle Bend Subdivision, Section One, as recorded in Volume 2010, Page 388 of the Deed Records of Williamson County, Texas, and the City Secretary to attest thereto on behalf of the City of Georgetown. SECTION 3. This resolution shall be effective immediately upon adoption. RESOLVED this day of ATTEST: 1996. THE CITY OF GEORGETOWN: Sandra D. Lee By: Leo Wood City Secretary Mayor APPROVED AS TO FORM: Marianne Landers Banks City Attorney Turtle Bend, Section One, Block C, Lot 9 Resolution No. Page 2 of 2 EXHIBIT A • v �J 1 v t- 1 ABANDON PUE Q � . �J1 — --- � v Turtle Bend Road Council meeting April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted Drainage Easement located along the rear lot line of Reata Trails, Unit Three, Block D, Lot 24, located at 142 Canyon Road. ITEM SUMMARY: This request is to abandon the drainage easement located along the rear lot line in the Reata Trails Subdivision, Unit Three, Block D, Lot 24, located at 142 Canyon Road. This drainage easement is no longer needed because of changes in the flood plain that were made during the construction of the Reata Trails, Unit Three subdivision. The Director of Community Owned Utilities has reviewed the application and agreed to abandon the drainage easement as illustrated in Exhibit A. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: None. RECOMMENDED MOTION: If this item is approved by the City Council, it will authorize the recordation of a quit claim deed abandoning the subject drainage easement. ATTACHMENTS: Resolution and exhibit. Submitted By L' 6 CEdwJ.Barry, AmDirectorPrvicDivDevelopServices Hildy L. 'ngma, AI Chief Planner RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETO WN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A QUIT CLAIM DEED TO VACATE AND ABANDON A DRAINAGE EASEMENT LOCATED ALONG THE REAR LOT LINE OF LOT 249 BLOCK D, REATA TRAILS SUBDIVISION, UNIT THREE, AS RECORDED IN THE PLAT RECORDS CABINET F, SLIDES 113-114 OF WILLIAMSON COUNTY, TEXAS, AND LOCATED AT 104 CANYON ROAD. WHEREAS, the City of Georgetown has received an Application for the Vacation of a Drainage Easement located along the rear lot line of Lot 24, Block D, Reata Trails Subdivision, Unit Three as recorded in Cabinet F, Slides 113-114 of the Plat Records of Williamson County, Texas, and located at 104 Canyon Road; and WHEREAS, upon considering the Application and additional information pertaining to the Application, the City Council now finds that there are no utilities existing in the easements and that the utility companies serving the area including and surrounding the easements have determined that there exists no present or foreseeable need for the easements. 71 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council finds that this action implements the following policies of the Century Plan - Policy Plan: 1. Growth and Physical Development Policy 1, which states "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations; and 2. Utilities/Energy Policy 2, which states "The City will establish Utility policies which take into consideration the needs of all citizens of the community and take necessary precautions to prevent harmful ecological impact on the environment." The City Council has found that this action is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Mayor is hereby authorized to execute, on behalf of the City of Reata Trails, Unit 3, Blk D, Lot 24 Resolution No. Page 1 of 2 Georgetown, a Quit Claim Deed abandoning the Drainage Easement located along the rear lot line of Lot 24, Block D, Reata Trails Subdivision, Unit Three, as recorded in Cabinet F, Slides 1130114 of the Plat Records of Williamson County, Texas, and located at 104 Canyon Road, and the City Secretary to attest thereto on behalf of the City of Georgetown. SECTION 3. This resolution shall be effective immediately upon adoption. RESOLVED this day of ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney , 1996. THE CITY OF GEORGETOWN: By: Leo Wood Mayor Reata Trails, Unit 3, Blk D, Lot 24 Resolution No. Page 2 of 2 EXHIBIT A 142 CANYON ROAD 7or off c, ,Ip1a Arx C. WOO �� 8x T� �vr r a Ov Mom 0 dL ��, a '`� sue• v{d7l�ji4N ASS i1t' '11. e' � �. Cal R.!!, iI • .7I' , � \ ' i 2Q Tam y<. ��►Y �'lltt;�I PI _ ® 10 Y ,ram f% V 0 �•'�- h Bi�� web 1��tii.!I' fie Drainage .Vf .IV• �/ ,�, � � � �• � I7 EaseTwt to be ,a �• d.� f f rs abandoned00- 46,h20 1 d' 'i % E A •� y,/ rvw Akk A. 21, HS oe �bn aA Fa a� Z� B/oak.; � � � ,�. �eo•�� l�h� Council Meeting Date: 04/09/96 Item No. IV AGENDA ITEM COVER SHEET SUBJECT A resolution authorizing the Mayor to execute an Airport Land Lease with Don C. Pfiester for the construction of a private aircraft storage hangar. ITEM SUMMARY The proposed lease for approximately 44,000 square feet of Airport property is the standard 20-year lease with a 10-year option to renew. The proposed rental rate is $0.10 per square foot per year. This is the rental rate that has been recommended by the Airport Advisory Board. SPECIAL CONSIDERATIONS " None FINANCIAL IMPACT This lease, if approved, would generate an additional $4,400.00 per year for the Airport Fund, and approximately $266.00 per year in ad valorem taxes. COMMENTS On November 14, 1995, the Council approved an Airport Land Lease with Mr. Gayle Peery for this one -acre parcel. However, on March 19, 1996 Mr. Peery notified this office that he does not want to lease this parcel nor build a hangar at the Georgetown Municipal Airport. Mr. Pfiester is the next person on the Airport Land Lease Waiting List, and when I contacted him, he indicated that he wanted to lease this lot and construct an aircraft storage hangar. ATTACHMENTS 1. Resolution 2. Site Plan 3. Copy of the Lease Agreement is available from the City Secretary for review. Submitted By: Travis McLain, Airport Manager Hartley Sappington, Director of Community Services RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO SIGN A LEASE AGREEMENT WITH DON C. PFIESTER FOR 44,000 SQUARE FEET OF AIRPORT PROPERTY. WHEREAS, the City has available land at the Georgetown Municipal Airport for the construction of private aircraft storage hangars; and, WHEREAS,Mr. Pfiester desires to lease a portion of this land to construct a private aircraft storage hangar; and, WHEREAS, the City Council hereby finds that this lease is in the best interests of the development of the Georgetown Municipal Airport; - NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this resolution implements Facilities and Services Policy 1 of the Century Plan - Policy Plan Element, which states: "The City will endeavor to increase the quality of life through the upgrading of existing facilities and services and the provision of new services to met the specific needs of the community"; and further finds that the adoption of this resolution is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Mayor is hereby directed to execute, and the City Secretary to attest thereto on behalf of the City of Georgetown, the Airport lease agreement. SECTION 3. This resolution shall become effective immediately upon adoption. RESOLVED this 9th day of April, 1996. ATTEST: THE CITY OF GEORGETOWN, TEXAS Sandra Lee, City Secretary APPROVED AS TO FORM: Marianne Landers Banks, City Attorney Resolution No. Don C. Pfiester Lease Agreement Page 1 of 1 By: Leo Wood, Mayor GEORGETOWN AIRPORT NORTH 1 AC. LOT TAXIWAY HANGAR so' OFFICE TAXIWAY TAXIWAY TAXIWAY A 40' Council Meeting Date: April 9, 1996 Item No. 0 AGENDA ITEM COVER SHEET SUBJECT Consider approval of the purchase of an emergency generator from the Houston Galveston Area Council in the amount of $15,844.49. ITEM SUMMARY Bids were received for the purchase of a 50 KW emergency generator. Staff is requesting that an award be made to the only bidder responding, Waukesha -Pearce Industries of Houston. Waukesha -Pearce is bidding through the Houston Galveston Area Council. This generator will serve as an emergency backup for the City Office Building electrical power. The City's main computer hardware will be relocated to this building in June 1996. This system processes utility billing, accounts payable, purchasing and Municipal Court. In the near future Police records and the Library will be added. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Total amount of this expenditure is $15,844.49. $15,383.00 is for the cost of the generator and $461.49 is the three percent processing fee for Houston Galveston Area Council. $22,000.00 was budgeted in account 500-405-5601-00 Facilities Maintenance Equipment for this expenditure. COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) none Submitted By: C;i Terry Jones, Susan Morgan Purchasing Director Director of Finance & Administration Council Meeting Date: April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT Consider award of the bid for the mechanical, electrical and plumbing of the Reedholm Instruments Building to Dorsey Construction in the amount of $159,000.00. ITEM SUMMARY Bids were received for the mechanical, electrical and plumbing of the Reedholm Instruments Building. The staff recommendation is to award this bid to the only bidder responding, Dorsey Construction of Georgetown. The mechanical/electrical/plumbing portions of this project were bid separately in order to ensure that all bidding legal requirements were met. When the project was designed, the specification utilized for bidding the mechanical/electdcal/plumbing was a design/build type. In Texas a design/build specification for municipal construction projects is prohibited. In order to expedite the bidding process the mechanical/electrical/ lumbin p g portions were removed from the original specification and rebid using appropriate specifications. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Funding for this item will be handled in the same manner as the construction, which was outlined in the previous agenda item. COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) none Submitted By: Terry Jones, Purchasing Director Hartley Sappington, Director of Community Services Council Meeting Date: April 9, 1996 Item No. 0 AGENDA ITEM COVER SHEET SUBJECT Consider award of a bid for the construction of the Reedholm Instruments facility to Dorsey Construction in the amount of $603,000.00 ITEM SUMMARY Bids were received for the construction of a 7,500 square foot facility known as the Reedholm Instruments Building. The staff is recommending an award be made to the low bidder, Dorsey Construction of Georgetown. This facility is being constructed as part of the economic development program that provides assistance for companies to locate in Georgetown. Reedholm has occupied leased space in Georgetown for approximately 18 months. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Funding for this project will be accomplished by a combination of a grant from the Texas Capital Fund, a loan from the City of Georgetown and other private financing sources. Construction of this project is contingent upon approval of all financing. The City's portion of the financing was budgeted in account 610-010-5471-00 Electric Fund Operating Transfers in the amount of $1251000.00. COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) 1. Bid tabulation Submitted By: erry Jones, Purchasing Director 4gijt— Hartley Sappington, Director of Community Services REEDHOLM INSTRUMENTS BUILDING BID TABULATION Dorsey Construction Richmond Construction Smith Contracting Cha.scv Contracting Texas High Sierra Burris Construction $603,000.00 $613,340.00 $675,784.00 No response Council Meeting Date: April 9, 1996 Item No. �? AGENDA ITEM COVER SHEET sUeJECT Consider approval of a change order reducing the cost of the Reedholm Instruments Building by $48, 200.00. ITEM SUMMARY In an effort to reduce the costs involved in the construction of the Reedholm Instruments facility, the architect, City staff and the Reedholms reviewed the specifications for cost reduction possibilities. The staff is recommending approval of the attached change order. _ Most of the changes recommended relate to the aesthetic appearance of the facility. No structural or dimensional changes were made. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Approval of this change order will reduce the cost of the facility by $48,200.00 COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) 1. Change order Submitted By: C4��-��Merry Jones, Purchasing Director artley Sappington, Director of Community Services vnH11uC owrEx ORDER COR,,MR A1A DOCUMENT G701 ARCHITECT F1FLD PROTECT REEDHOLM INSTRUMENTS CHANGE ORDER NUMB FR 1 ..... (name, address) TO CONTRACTOR: (name, address) #4 Sierra Way Georgetown, Texas 78628 Dorsey Construction P.O. Box 314 Georgetown, Texas 78627 The Contract is changed as follows: DATE, April 9) 1996 ARCHITECT'S PROJECT NO: Rdhm01 CONTRACT DATE: April 9, 1996 CONTRACT FOR: New facility 1). Reduce building elevation from 832.61 to 831.81 and the remainder of the site will be lowered accordingly. ($5,000.00) 2). Delete concrete paving at rear of building except a 10'x15' dumpster pad. Replace with 1 1/2" asphalt. ($6,000.00) 3). Delete ribbon curbs adjacent to sidewalks and flume. ($4,100.00) 4). Delete pavers at drive, replace with scored concrete. ($7,000.00) 5). Delete rear screen wall. Add berm and shrubbery ($1.000 shrubbery allowance included). ($11,000.00) 6). Delete insulcast door at main entry. Replace with narrow stile door. Delete thermal break at window frames. ($3,300.00) 7). Delete ceramic tile at restroom walls, except at the "wet" walls. Install c.t. to 5'-0" behind at wall with water closets and urinals. Delete ceramic tile at floor, add vinyl floor tile. ($3,700.00) 8). Delete foil faced insulation at exterior wall. Install kraft faced insulation. ($2,100.00) 9). Delete 4" polyiso. insulation. Replace with 2.6", R-19. ($2,000.00) 10). Delete mechanical roof screens. Raise height of building (parapet) by 1'-0" around the front and two ends of the perimeter of the building. ($6,000.00) 11). Add 1500sf of 6" compacted base and seal coat for fire truck access at rear of building. ($2,000.00) 12). Delete Section 00545 Wage Rates. Replace with attached wage rates, sheet 1 through 3. (no change) Not valid until signed by the Owner, Architect, and Contract --------------------------------------------------- The original (Contract Sum)(Guaranteed Maximum Price) was ........................... .....$ 603,000.00 Net change by previously authorized Change Orders ............. Guaranteed Maxi ..........'....""".""..."""'...""""'.'$ 00.00 The (Contract Sum)(Guaranteed mum Price) prior to this Change Order was ........................$ 603,000.00 The (Contract Sum)(Guaranteed Maximum Price)will be (inereased)(decreased) (unchanged) by this Change Order in the amount of .$ 48,200.00 The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order will be ........... $ 554,800.00 The Contract Time will be (increased)(decreased)(unchanged) by ... ...( 0 ) days. The Date of Substantial Completion as of the date of this Change Order is ................................ December 5, 1996 1113 Architects Inc DORCON, INC City of Geor etown ARCHITECT CONTRACTOR OWNER 401 W. 6th Street P.O. Box 314 609 Main Street Address A aa_.._-- """UW' Address Georgetown Texas 78626 Georgetown, Texas 78627 Georgetown, Texas 78627 LIM M. DATE - DATE _ __ DATE Council Meeting Date: April 91 1996 AGENDA ITEM COVER SHEET Item No. Z SUBJECT: Award of the annual Electric System Construction and Maintenance contract to Flowers Construction Company, of Temple, Texas, to provide electric system maintenance and construction for 1996, in the amount of $310,114.04. ITEM SUMMARY: On March 25, 1996, bids were opened and read, by McCord Engineering for the City of Georgetown Electric System construction bid (No. GEO-96- ED-1). McCord Engineering, the engineering firm respDnsible to confirm that the bids are accurate and do conform to the contract specifications, reviewed the bids and determined that the bid should be awarded to Flowers Construction, of Temple, Texas, as this firm most closely conformed to all the specifications contained in the Electric System Construction and Maintenance Contract. The contract is a renewable contract, in twelve month increments for a three year period from, April 9, 1996. Therefore, staff recommends award of the annual Electric System Construction and Maintenance contract for 1996 to Flowers Construction. SPECIAL CONSIDERATIONS: NONE FINANCIAL IMPAC An amount not to exceed $310,114.04 is 611-101-6803-00 $50,000.00 611-101-6128-00 $75,000.00 611-101-6126-00 $50,000.00 Balance to be taken from 1996-1997 COMMENTS: NONE ATTACHMENTS: 1. Letter from McCord Engineering to be paid as follows: Electric CIP funds. Submitted By: Jim Briggs, Director Community Owned Utilities 04/02/96 TUE 12:23 FAX 409 764 9644 McCORD ENG , I NC GEO WAREHOUSE IM 0 0 2 MCCORD ENGINEERING, INC. -r April 2, 1996 Mr. Jim Briggs Public Utilities Director City of Georgetown P.O. Box 409 Georgetown, Texas 78628 - RE: Contract No. GEO-9.6-ED-1 - 1996 Annual Electric System Construction & Maintenance Dear Jim: On March 25, 1996, sealed proposals received were opened and read for Electric System construction bid under the contract designation GEO-96-ED-1. The purpose of this bid is to acquire the services of contract construction personnel and equipment to supplement your City's current Electric Department work crews in the performance of capital improvement project construction and day-to-day work on your City's Electric Distribution System. Recent develop- ment growth of your City has yielded an increasing work load for your City's Electric Department crews, and additional capital improvement project construction is necessitated on your City's Electric Distribution System to serve such projects as the initial development phases of the Sun City Project. This rapid development growth of your City has led to a need for temporary construction assistance in the Electric Distribution Division of your City. The subject bid solicitation addressed the furnishing of construction labor and equipment to assist your City on an "as needed" basis for a one (1) year time period and this Contract may be extended for additional one (1) year terms up to a maximum of three (3) years at the City's option and with the consent of the Contractor. Bid prices were requested from prospec- tive Contractors on both an assembly unit bid basis and an hourly basis, and no quantities of construction units were specified. Henceforth, no total bid price results for this bid solicitation and for tabulation herewith. We anticipate that the majority of construction work to be performed under this contract will be specified on a unit basis; the hourly prices were requested simply to provide for billing rates for any special construction work requested which does not lend itself to billing under a standard construction unit billing basis. All work can be specified on an "as requested" basis, and the contract can be terminated at the City's directive. Bid proposals were received from the following Contractors for the performance of the subject Electric System construction work: 04/02/96 TUE 12:24 FAX 409 764 9644 McCORD ENG,INC 4-+-+ GEO WAREHOUSE 10 003 City of Georgetown April 2, 1996 Flowers Construction Company, Inc. - Red Simpson, Inc. - Henkels & McCoy, Inc. - Page Two Hillsboro, Texas Pineville, Louisiana Mauriceville, Texas We have reviewed and evaluated each of the bids received, and the results of our bid evaluation are summarized in the exhibits included herewith. The construction assembly unit totals used for each of these bid evaluations are summarized as follows: Exhibit "A" - Assumes a unit quantity of one (1) for each construction assembly unit included in the Bid Proposal. Exhibit "B" - Assumes total construction assembly unit quantities equal to the totals paid to Flowers Construction Company, Inc. under Contract No. GEO-95-ED-1 in force for the last twelve (12) months. For each bid evaluation, we find the bid proposal of Flowers Construction Company, Inc. to be the low and satisfactory proposal. In fact, Exhibit "B" ghows that your City would have paid some 2.2 % less than under the prior GEO-95-ED-1 Contract with Flowers, had their current 1996 bid prices been in effect. Based on our bid evaluations made, we recommend your City award Contract No. GE0- 96-ED-1 to Flowers Construction Company, Inc. of Hillsboro, Texas, whom we have deemed to be the satisfactorily qualified firm to provide the proposed supplemental construction labor and equipment for your City's Electric Division for the subject award period. Flowers Construction has worked for your City for the past twelve (12) months under similar arrange- ments, and very satisfactory results have been reported to us in reference to their work performance. We appreciate very much the opportunity to assist your City in the preparation of Specifications for this bid project and the solicitation and evaluation of bid proposals. If you have any questions, or need further information concerning this project, please do not hesitate to let me know. Yours very truly, McQPRD ENGINEENG, INC. J' my D. McCord, P.E. President JDM/mw cc: Mr. John Thomas (w/encl. ) EXHIBIT A CITY OF GEORGETOWN BID EVALUATION - CONTRACT NO. GEO-96-ED-1 EVALUATED WITH UNIT QUANTITY OF 1 TOTAL CONSTRUCTION FLOWERS RED CONSTRUCTION CO_ SIMP-Rnm 27-Mar-96 HENKEL'S A nnrr-nv :)N 74,748.92 64,957.07 89,435.86 S 1,884.49 1,402.00 3786.35 51,351.57 57,870.06 47,436.70 ION 51,013.98 610199.70 79,527.73 3,056.40 2,200.00 4,831.90 NITS 197.15 2,075.00 1,294.30 554.80 _ 453.00 396.51 30% 40% 50% TOTAL: FERENCE: 182,807.32 0.00% 1909156.83 3.86% 226,709.35 19.36% kil I & N units are evaluated as energized units except for guys, anchors, ground, underground, and transformer units. 0 z e M z c� 7 n cCord Engineering, Inc. EXHIBIT B CITY OF GEORGETOWN BID EVALUATION - CONTRACT NO. GEO-96-ED-1 EVALUATED WITH TOTAL UNIT QUANTITIES FROM GEO-95-ED-1 TOTAL CONSTRUCTION - WITH EXTRA WORK 1995 CONTRACT 1996 BID FLOWERS FLOWERS RED SECTION CONSTRUCTION CO. CONSTRUCTION CO. SIMPSON 27-Mar-96 HENKEL'S & McCoy :CTION I -RETIREMENT UNITS I 32,785.47 32,809.80 48,418. 33 42,538.00 :CT10N N - NEW CONSTRUCTION 267,681.27 260,800.72 284,752.21 301,146.44 :CTION HW - HOURLY WORK 9,647.00 9,647.00 _ 12,420.00 _ 11,533.44 IERGIZED LINE WORK ADDER _ 30% _ 30% 40% 50070 TOTAL: 310,114.04 303,257.83 345,591.14 % DIFFERENCE: 0.00% -2.26% 10.27% CTRA WORK NOT IN CONTRACT 13,134.94 TOTAL FROM INVOICES: TOTAL F/ ABOVE DIFFERENCE % DIFFERENCE $328,269.46 $323,248.98 $5,020.48 1.53% 355,218.38 12.70% Council meeting date: 04- - 09 96 Item No. T AGENDA ITEM COVER SHEET SUBJECT Consideration of appointment of a Council Compensation Committee ITEM SUMMARY Persuant to the Georgetown Charter, Sec.2.15. Remuneration to Mayor and Council, the Mayor wishes to appoint Marvin Waley, Billie Schultz, and Tom Swift to the Council Compensation Committee. ATTACHMENTS Copy of Pages C-10 and C-11 of the Georgetown City Charter Submi ed By: Y-ZC-. Sandra Lee, City Secretary CHARTER Sec. 2.11. Publication of ordinance. Except as otherwise provided by law or this Charter, the City Secretary shall give notice of the enactment of every ordinance imposing any penalty, fine, or forfeiture for any violation of any of its provisions, and of every other ordinance required by law or this Charter to be published, by causing the said ordinance, or its caption and penalty, to be published at least one (1) time within ten (10) days after final passage thereof or as soon thereafter as possible in a newspaper of general circulation within the City. The affidavit of such publication by the publisher of such newspaper taken before any officer authorized to administer oaths and filed with the City Secretary shall be conclusive proof of the legal publication and promulgation of such ordinance in all courts. Such ordinance shall take effect ten (10) days after the date of such publication, provided that any penal ordinance passed as an emergency measure under Section 2.10 of this Article shall take effect immediately on its publication. (Ord. No. 86-12, Amend. No. 12, 2-25-86) Sec. 2.12. Code of ordinances. The Council shall have the power to cause all general ordinances of the City to be compiled and printed in code form. Every general ordinance enacted subsequent to such codification shall be enacted as an amendment to this code. The Council shall cause all general ordinances to be codified, recodified and reprinted whenever in its discretion such is deemed desirable, or when such codification or recodification is required by law. When adopted by the Council, the printed codes of general ordinances contemplated by this section shall be in full force and effect without the necessity of such code or any part thereof being published in any newspaper. The cation, descriptive clause, and other formal parts of the ordinances of the City may be omitted without affecting the validity of such ordinances when they are published as a code. Sec. 2.13. Emergency powers of mayor. The Mayor of the City of Georgetown shall have such emergency powers as are provided by Articles 995 and 5890e, Vernon's Annotated Civil Statutes of Texas, and all other laws of the State of Texas. Sec. 2.14. Boards, Commissions and Committees. The Council shall have the power to establish boards, commissions and committees to assist it in carrying out its duties in accordance with State law. Members of such bodies shall be recommended by the Mayor and appointed by a vote of the majority of the Council in open meeting unless otherwise provided by law. Should the Mayor fail to recommend and/or the Council fail to appoint the member(s) recommended by the Mayor, a majority of the Council plus one may make the appointment(s) without a recommendation of the Mayor. (Ord. No. 880170, Amend. No. 4, 5-10-88: Ord. No. 86-12, Amend. No. 13, 2-25-86) Sec. 2.15. Remuneration to Mayor and Council. The Mayor shall name a committee, composed of qualified voters, whose responsibility will be to review, at least every two (2) years, the salaries of the Mayor and Councilmembers, and make recommendations regarding those salaries. The report of the committee shall be made at a regular (Georgetown supp. 6) C-10 CHARTER Council meeting and shall require an official act by Council to either enact, alter or reject the recommendations. In all cases where action alters existing salaries for Mayor and Councilmembers, the changes in salaries will begin immediately following the next election of City officials. (Ord. No. 86-12, Amend. No. 14, 2-25-86) Sec. 2.16. Council to establish personnel policy. (1) The Council shall establish by ordinance a personnel policy which shall include, but shall not be limited by, the following: (a) That before disciplinary action may be taken as a result of a complaint against a City employee, the complaint must be in writing and a copy of the written complaint must be given to the affected employee. (b) That in the event of a suspension, demotion or termination of a City employee, the affected employee shall be entitled to due process and to a fair and impartial hearing, to be public unless the employee requests a private hearing, before the Council; and (c) That no City employee shall be suspended, demoted or terminated without good cause. (2) The findings of the City Council, pursuant to a hearing held in compliance with the above provisions, shall not be subject to attack, except on the grounds that: (a) They are not reasonably supported by substantial evidence in view of the reliable and probative evidence in the record as a whole; or (b) The findings or action of the Council were arbitrary and capricious. (Ord. No. 86-12, Amend. No. 36A, 2-25-86) ii ARTICLE M. ELECTIONS Sec. 3.01. General election. The regular City election shall be held annually on the first Saturday in May, at which time officers shall be elected to fill those offices which become vacant that year. Said election shall be ordered by the Mayor, and in case of the Mayor's failure to order the same, the Council of the City shall make such order. In the case of the inability of the Mayor and the Council to act, the election may be called by the City Secretary, and in case of the City Secretary's inability to act, by the County Judge of Williamson County, Texas, and in case of the County Judge's inability to act, by the Governor of the State of Texas. The Mayor of the City shall give notice of such election in the manner required by law. (Amended by voters in the May 1994 General Election; Ord. No. 86-12, Amend. No. 15, 2-25-86) Sec. 3.02. Regulation of elections. All elections shall be held in accordance with the laws of the State of Texas regulating the holding of municipal elections and/or in accordance with the ordinances adopted by the Council for the conduct of election. The Council shall appoint the election judges and other election officials and shall provide for the compensation of all election officials in the City elections and for all other expenses of holding such elections. C-11 (Georgetown Supp. 6) Council meeting April 9, 1996 Item No. AGENDA ITEM COVER SHEET U SUBJECT: Adoption of a resolution indicating intent to annex, setting of the public hearings, and adoption of the service plans for the annexation of: approximately 81.181 acres in the David Wright Survey, located between Airport Road and IH35, north of Lakeway Drive. ITEM SUMMARY: This property, owned by Marbert Moore, is contiguous with the existing City limits along Airport Road and along IH35. A sketch plan has been submitted indicating a proposal for residential development on approximately 50 acres with access to the IH35 frontage road. The remaining approximately 31 acres contain a home and several other buildings. Land uses in the immediate vicinity of this property include the Georgetown Municipal Airport and agricultural and industrial development. The annexation of this property would cause Georgetown's City limits to surround the triangular shaped area south of the Moore property and in between Airport Road and IH35. SPECIAL CONSIDERATIONS: Since the area proposed for annexation is contiguous with the existing City limits of Georgetown on two sides, the 1,000 foot width requirement does not apply. However, because the proposed annexation would cause an area to be entirely surrounded by the City limits of Georgetown, the City Council is required to make findings, before completing the annexation, that surrounding this area is in the public interest. FINANCIAL IMPACT: Full City services, including police and fire protection, emergency medical services, solid waste collection and disposal, maintenance of water and wastewater facilities, maintenance of road, streets and drainage, street lighting, maintenance of City park and recreation facilities must be provided to the annexed area within sixty (60) days after the effective date of the annexation. Necessary extension of capital improvements, such as water and wastewater systems, must be initiated within two years of annexation and be substantially completed within 4 1/2 years, in accordance with the adopted service plan, except when the annexed area is within the service area of another water or wastewater utility. COMMENTS: The resolution sets the public hearings for Tuesday April 23, 1996 and Tuesday May, 14, 1996. ATTACHMENTS: Resolution requesting annexation, setting the public hearings, and adopting the service plans. Submitted By: and . arry, Al P - Director Divisio of Develop ent Services Clyde von Rosenberg, AI Chief Planner, Long Range Planning RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, INDICATING INTENT TO INITIATE THE ANNEXATION PROCESS, ADOPTING PROPOSED SERVICE PLANS AND SETTING PUBLIC HEARING DATES FOR THE EXTENSION OF THE CITY BOUNDARY TO INCLUDE APPROXIMATELY 81.181 ACRES IN THE DAVID WRIGHT SURVEY, LOCATED BETWEEN AIRPORT ROAD AND I1135, NORTH OF LAKEWAY DRIVE, AS DESCRIBED IN EXHIBIT A OF THIS RESOLUTION WHEREAS, as a Home -Rule Municipality, according to Chapter 43 of the Texas Local Government Code, the City of Georgetown has the authority to fix and extend its municipal boundaries and annex area adjacent to its boundaries; and WHEREAS, a municipality may annex only in its extraterritorial jurisdiction, unless the municipality owns the area; and WHEREAS, a municipality may not annex a publicly or privately owned area, including a strip of area following the course of a road, highway, river, stream, or creek, unless the width of the area at its narrowest point is at least 1,000 feed, unless the annexation is initiated on the written petition of the owners or of a majority of the qualified voters of the area or unless the property to be annexed meets specific configuration requirements; and WHEREAS, in a calendar year, a municipality may not annex a total area greater than 10 percent of the incorporated area of the municipality as of January 1 of that year, plus any amount carried over as unused from previous years up to a total of 30 percent, unless the area annexed is volunteered or is owned by the municipality, a county, the state, or the federal government and is used for a public purpose; and WHEREAS, the total area to be annexed is within the amount allowed by State law and lies within the extraterritorial jurisdiction of, and is adjacent and contiguous to the City of Georgetown; and WHEREAS, the City Council has determined that the annexation is in the best interests of the City of Georgetown; Approximately 81.181 acres between Airport Road and IH35, north of Lakeway Drive Intent to Initiate Annexation Resolution No. Page 1 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this resolution implements the following policies of the Century Plan - Policy Plan Element: 1. Environmental and Resource Conservation Policy 1, which states: "The Physical attributes that make Georgetown attractive are protected"; and 2. Growth and Physical Development Policy 1, which states: "Land use patterns within the City provide economic, cultural, and social activities to all residents, businesses and organizations"; and 3. Growth and Physical Development Policy 2, which states: "The City's regulations implement the policy statements and provide the opportunity to seek change with reasonable effort and expense"; and 4. Growth and Physical Development Policy 3, which states: "Annexations procedures and standards benefit the community"; and further finds that the adoption of this resolution is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City Council of the City of Georgetown hereby indicates its intent to initiate the annexation process for approximately 81.181 acres in the David Wright Survey, located between Airport Road and IH35, north of Lakeway Drive, as described in Exhibit A. SECTION 3. The property proposed for annexation is contiguous with the City limits on two sides. Annexation of this property will cause another area to be entirely surrounded by the City limits, requiring that findings be made before the annexation is complete that surrounding the area is in the public interest. SECTION 4. The proposed service plans for the properties, contained in Exhibit A of this resolution, are hereby adopted. SECTION 5. The required public hearings to describe the service plans and receive comments shall be held on April 23, 1996 and on May 14, 1996. Approximately 81.181 acres between Airport Road and IH35, north of Lakeway Drive Intent to Initiate Annexation Resolution No. Page 2 of 3 SECTION 6. The Mayor is hereby authorized to sign on behalf of the City Council of the City of Georgetown. SECTION 7. This resolution shall be effective immediately upon adoption. RESOLVED this 9th day of April 1996. ATTEST: THE CITY OF GEORGETOWN: Sandra D. Lee By: LEO WOOD City Secretary Mayor APPROVED AS TO FORM: Marianne Landers Banks City Attorney Approximately 81.181 acres between Airport Road and IH35, north of Lakeway Drive Intent to Initiate Annexation Resolution No. Page 3 of 3 � 4 N EXHIBIT A •O K 7.. r�� C GL.YNN 0. SUIE K"'�• 596 /836 1K (36z.15 AC.) .SOAC. .SOAC. 264"33 AC , ♦, 4� 0 GAIL ROSSON o 969/56 6 T� 4.66 Ac T. J. ROSSON `• t.,cp 512 / 450 (30.02AC.) 7.25 At. .0 . o i I gmm IBM � • •;1. aa.A o i `�'i?ter. CITY OF GEORGETOWN''�'; 473.70 Ac 1 GEORGETOWN - I MUNICIPAL AIRPORT r lU \ i EXHIBIT A, Page I of 3 h M J•. S BEORGE Y1. TATLOR � 596/561 r (157 82 AC.) .4 7 At. 1 46.OAc ti !vQ h d } S GAVANDE ` 793 / 177 (IL22 AC z 295 .. ALBERT EVANS. JR 449/140 1:4 . 34 AC-) 0. •�JC F. F. GRIFF' ! w*9 `AKEW AY 1 ...e...• ••.... at D. HOUSTON41 _ � rr • O r p3NE 958/371 r I I �►`�E+� .,, 9.04 AC. CITY OF GEORGETOWN 5.87 AC 3 24 AC. u1s� DONALD C. B LOUtSE HOUSTON 926/6Z5 NELEN ( 12.51 AC.) 6.¢9AC 6 40 AC Y I' IS Hi%% II I.DA 1 Irjr.l n(+1n♦1 vL LIv1JI vlv 6 Cltr 3.2 AC MARY COCKE .c .1. 213 /631 WILL 136.22 AC I 33732 AC 4 APPROXIMATELY 81.181 I• ACRES I IN THE DAVID WRIGHT SURVEY i h or �P Qh MARY I BISHOP 17.34 d CYRL GREGO o' 20GI/6 (11.44 1 IH35 '°... 10.14 AC_ T B E WITTERA 4T2 /133 (102 SAC) 1.0AC 79.24Ac GEJ'+GE T z I OENN C. An+AA 964/ O (20 164 c » S� EXHIBIT A, Page 2 of 3 CITY OF GEORGETOWN, TEXAS ANNEXATION SERVICE PLAN APPROXIMATELY 81.181 ACRES IN THE DAVID WRIGHT SURVEY, LOCATED BETWEEN AIRPORT ROAD AND IH35, NORTH OF LAKEWAY DRIVE Introduction This service plan has been prepared in accordance with Texas Local Government Code, Chapter 43 - Municipal Annexation. This requires that the service plan provide for the extension of full municipal services to the area to be annexed by any of the methods by which it extends services to any other area of the municipality. Police Protection Regular and routine patrolling of streets, responses to calls, and other police services will be provided upon the effective date of the annexation. Fire Protection and Code Enforcement Fire protection and prevention services are currently being provided to the area through an agreement with Williamson County. These services will continue to be provided to the area upon the effective date of the annexation. Upon the effective date of the annexation, the City Code Enforcement Officer will periodically patrol streets iu the area to ensure that all properties are in conformance with City Code. Solid Waste Collection Solid waste collection and disposal services will be provided upon the effective date of the annexation, in accordance with the rates, terms and conditions contained in the City Code. Water Service Water lines will be extended in accordance with City policy. The City has a Utility Expansion and Improvement Policy, which is described in this service plan. Sewer Service Wastewater lines will be extended in accordance with City policy. The City has a Utility Expansion and Improvement Policy, which is described in this service plan. Maintenance of Roads, Streets, and Drainage Roads, streets and drainage facilities dedicated to the public will be maintained according to City Code and policy upon the effective date of the annexation. Street Lighting Street lighting will be made available upon the effective date of the annexation, upon request of the property owners, in accordance with City Code and policy. Annexation Service Plan, Page 1 of 2 EXHIBIT A, Page 3 of 3 Parks and Recreation Parks and recreation facilities dedicated to the public will be maintained according to City Code and policy upon the effective date of the annexation. Recreation services will be provided to all residents in accordance with the rates, terms and conditions contained in the City Code. Planning and Zoning - Upon the effective date of the annexation, the planning and zoning jurisdiction of the City will extend to this area. The area will be zoned A (Agricultural), unless otherwise approved through regular procedures. Inspection Services All inspection services, including building, electrical, plumbing, etc., provided by the City will be extended to the area upon the effective date of the annexation. Library Services . Library services will be provided to all residents in accordance with the rates, terms, and conditions contained in the City Code upon the effective date of the annexation. Other Services Other services provided by the City, such as animal control, court, and general administration, will be made available upon the effective date of the annexation, in accordance with the City Code and policies. Utility Expansion and Improvement Policy City Ordinance Number 900404, a Utility Expansion and Improvement Policy, guides the planning, design, construction, operation, and maintenance of all utility system improvements, including water, wastewater and electrical service. Annexation Service Plan, Page 2 of 2 Council meeting April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of the Second Reading of a Rezoning of 6.0 Acres in the Antonio Flores Survey, locally known as Centex Butane, From RS, Residential Single Family to I, Industrial, located on Old Airport Road ITEM SUMMARY: The subject parcel of land is presently zoned RS, Residential Single Family, which restricts its use to single family residential purposes. A portion of the site is presently occupied by several butane storage tanks. This is a legal non -conforming use given that it existed before the property was annexed. The applicant proposes to relocate the Centex Butane retail operation from its site at the intersection of Austin Avenue and Valley Street to the subject parcel. With the exception of the GISD Chip Richarte Learning Center and some --legal non- conforming residential areas, the proposed rezoning of this property is compatible with the surrounding industrial and commercial uses.. Given that this property is adjacent to IH35, it is not appropriate for residential development. In fact, the property to the east was rezoned in 1993 for the very reason that it is not appropriate for residential development and had already been developed primarily for commercial and industrial purposes. Prior to any development approvals, however,_ the subject parcel will need to be rezoned to I, Industrial. Thus, rezoning this property from Residential Single Family to Industrial will accurately reflect the nature of the proposed development. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At their regular meeting of March 5, 1996, the Planning and Zoning Commission voted 7-0 to recommend approval of the rezoning of 6.0 acres in the Antonio Flores Survey as recorded in Volume 565, Page 328, from RS, Residential Single Family to I, Industrial. The City Council approved this ordinance on first reading on March 26, 1996. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation. ATTACHMENTS: Staff report and Ordinance. Submitted By: E dJ. Barry, AI - Director of Develop ent Services '4 . CL-=V,_� Hildy L. 'ngma, AICIY Chief Planner REZONING OF 6.0 ACRES IN THE ANTONIO FLORES SURVEY, LOCALLY KNOWN AS CENTEX BUTANE, FROM RS, RESIDENTIAL SINGLE FAMILY TO I, INDUSTRIAL, LOCATED ON OLD AIRPORT ROAD OWNER/APPLICANT: Mrs. Doris Foster 6600 Lost Horizon Drive Austin, Texas 78759 794-0207 AGENT: Mr. Don Woodbury DWC Commercial Properties, L.C. 14850 Montfort Drive, Suite 255 Dallas, Texas 75240 214/960-1550 FAX: 214/386-7135 REQUEST: Rezoning of 6.0 acres in the Antonio Flores Survey as recorded in Volume 565, Page 328 of the Official Deed Records of Williamson County, Texas from RS, Residential Single Family to I, Industrial. FACTS: Locations: Located on Old Airport Road. SEE EXHIBIT A Existing Site: Centex Butane tank site. Existing Zoning: This parcel was zoned RS, Residential Single Family upon annexation in 1987. SEE EXHIBIT A Proposed Use: An office/retail sales facility is proposed to be relocated to this site. Surrounding Uses and Zoning: North: IH35 (RS) South: Undeveloped land (RS) East: Residential, Johnston mini -warehouse, Southworth Auto Repair (I and C-2A) West: IH35 (RS) Rezone - Centex Butane April 3, 1996 RZ-96-03 File: AFLORES.REZ Page 1 CM/WW Century Plan: The Century Plan -Development Plan designates this location as Intensity Level 3. SEE EXHIBIT B The proposed use is within the allowable limits for this acreage. Notification: The notification requirements have been completed. ANALYSIS: The subject parcel of land is presently zoned RS, Residential Single Family, which restricts its use to single family residential purposes. A portion of the site is presently occupied by several butane storage tanks. This is a legal non -conforming use given that it existed before the property was annexed. SEE EXHIBIT A The applicant proposes to relocate the Centex Butane retail operation from its site at the intersection of Austin Avenue and Valley Street to the subject parcel. The preliminary site plan submitted shows that the existing butane storage tanks would be retained on -site, and a 10,000 square foot storage area; 1,500 square foot office and parking areas would be developed. With the exception of the GISD Chip Richarte Learning Center and some legal non -conforming residential areas, the proposed rezoning of this property is compatible with the surrounding industrial and commercial uses. Given the location of this property adjacent to IH35, it is not appropriate for residential development. In fact, the property to the east was rezoned in 1993 for the very reason that it is not appropriate for residential development and had already been developed for commercial and industrial purposes. In addition, this parcel is more suitable for Centex Butane's operations than its present location on Austin Avenue. Prior to any development approvals, however, the subject parcel will need to be rezoned to I, Industrial. Thus, rezoning this property from Residential, Single Family to Industrial will accurately reflect the nature of the proposed development. We have determined that this is a legal lot, so no plat is needed. STAFF RECOMMENDATION: Rezone - Centex Butane RZ-96-03 File: AFLORES.REZ CM/WW Approval of the rezoning of 6.0 acres in the Antonio Flores Survey as recorded in Volume 565, Page 328, from RS, Residential Single Family to I, Industrial. April 3, 1996 Page 2 P & Z ACTION: Approval of the rezoning of 6.0 acres in the Antonio Flores Survey as recorded in Volume 565, Page 328, from RS, Residential Single Family to I, Industrial. Rezone - Centex Butane RZ-96-03 File: AFLORES.REZ CM/WW April 3, 1996 Page 3 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED ON THE 12TH DAY OF FEBRUARY 1968, AND AMENDING PART OF THE ZONING DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE PROPERTY OWNED BY DORIS FOSTER, 6.0 ACRES IN THE ANTONIO FLORES SURVEY AS RECORDED IN VOLUME 565, PAGE 328 OF THE OFFICIAL DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, FROM THE RS, RESIDENTIAL SINGLE FAMILY ZONING DISTRICT CLASSIFICATION TO I, INDUSTRIAL DISTRICT ZONING CLASSIFICATION; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, an application has been made to the City Council for the purpose of changing the zoning district classification of the following described real property ("the property") : PROPERTY OWNED BY DORIS FOSTER, 6,,0 ACRES IN THE ANTONIO FLORES SURVEY AS RECORDED IN VOLUME 5651 PAGE 328 OF THE OFFICIAL DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, hereinafter referred to as "the property"; WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommendation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City; which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of. such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of .the property, as required by law; and WHEREAS, the applicant for such zoning change placed on the property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the City Planning and Zoning Commission in a meeting held on March 5, 1996, recommended changing said zoning district classification of the above described property from the RS, Residential Single Family district zoning classification to I, Industrial district Centex Butane Rezoning Ordinance No. Page 1 of 3 zoning classification, in accordance with Exhibit "A". NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations"; and 2. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense"; and 3. Growth and Physical Development Policy 4, which states: "The City will encourage new development and infill redevelopment in the community"; and 4. Environmental and Resource Conservation Policy 1, which states: "The City will take the steps necessary to protect the physical attributes that make Georgetown attractive"; and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RS, RESIDENTIAL SINGLE FAMILY district to I, INDUSTRIAL district, in accordance with Exhibit "A", which is attached hereto and incorporated by reference herein, is hereby adopted by the City Council of the City of Georgetown, Texas. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Centex Butane Rezoning Ordinance No. Page 2 of 3 SECTION 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 26th day of March, 1996. PASSED AND APPROVED on Second Reading on the day of 1996. ATTEST: THE CITY OF GEORGETOWN: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney Centex Butane Rezoning Ordinance No. Page 3 of 3 By: LEO WOOD Mayor Council meeting April 9. 1996 Item U No. AGENDA ITEM COVER SHEET SUBJECT: Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for the Georgetown Technology Park, Lot 4 from Intensity Level Three to Intensity Level Four. ITEM SUMMARY: The Georgetown Technology Park is split by two Intensity Level designations. All of the area within 500 feet of IH35, which is within the Georgetown City limits, is designated as Intensity Level Five and the remainder, which is outside of the City limits, is designated as Intensity Level Three. Lot 4 is within the area designated as Intensity Level Three. Under Intensity Level Three, an employment center land use on Lot 4 is limited to a 5,026 square foot building, with transportation as the limiting factor. The proposed building is 7,500 square feet. Intensity Level Four allows for a 40,210 square foot building. The site is adjacent to and served by the same water, wastewater and transportation infrastructure that serves the lots in the Georgetown Technology Park that are within the Intensity Level Five area. The Community Owned Utilities Division reports that the site can be adequately served with water and wastewater service for the proposed Intensity Level amendment. The Georgetown Technology Park, including Lot 4, is provided access to the IH35 frontage road, which is designated as a major arterial in the Transportation Element of the Development Plan. This level of roadway is adequate to serve the proposed Intensity amendment. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: None COMMENTS: The Planning and Zoning Commission voted 7-0 to recommend approval of this Century Plan Amendment at their meeting on March 5, 1996. The first reading of this ordinance was approved by the Council the March 26, 1996 meeting. ATTACHMENTS: Staff report; Ordinance Submitted Bv: Edwar J.` Barry, AICP - irector Divisilan of Developmepft Services Clyde von Rosenber A P Chief Planner, Long Range Planning CENTURY PLAN AMENDMENT OF GEORGETOWN TECHNOLOGY PARK, LOT 49 TO BE KNOWN AS REEDHOLM INSTRUMENTS, FROM INTENSITY LEVEL THREE TO INTENSITY LEVEL FOUR, LOCATED AT #4 SIERRA WAY OWNER: Mr. Joseph Reedholm, Sr. Reedholm Instruments P.O. Box 1849 Georgetown, TX 78627 869-1935 AGENT: Mr. Steve Kallman S.D.Kallman, Inc. 1106 South Mays, Suite 100 Round Rock, Texas 78664 218-4404 FAX: 218-1668 REQUEST: Century Plan Amendment, from Intensity Level Three to Intensity Level Four, of Georgetown Technology Park, Lot 4, as recorded in Cabinet K, Slide 73 of the Official Plat Records of Williamson County, Texas; and variances to the Subdivision Regulations. FACTS: Location: Located on Sierra Way. SEE EXHIBIT A Existing Site: Undeveloped industrial lot. Existing Zoning: This lot is located out of the City limits so zoning does not apply. Surrounding Uses and Zoning: North: Roger's Construction Company (I) South: Undeveloped land (out of City) East: Undeveloped industrial lot and Sierra Microwave (out of City) West: Undeveloped industrial lot (I) Proposed Use: Electronic manufacturing facility. Century Plan Amendment - Georgetown Technology Park, Lot 4 March 14, 1996 File:REEDHOLM.CPA Page 1 CvR Century Plan: The Century Plan Development Plan designates this tract as Intensity Level Three. The surrounding area includes Intensity Level Five and Intensity Level Three. SEE EXHIBIT A Notification: The notification requirements have been completed. ANALYSIS: The proposal is for the construction of an approximately 7,500 square foot building on Lot 4, which is a corner lot with access provided by Sierra Way and Courtney Drive, both classified as local streets. Sierra Way intersects with the IH35 frontage road. The Georgetown Technology Park is split by two Intensity Level designations. All of the area within 500 feet of IH35, which is within the Georgetown City limits, is designated as Intensity Level Five and the remainder, which is outside of the City limits, is designated as Intensity Level Three. Lot 4 is within the area designated as Intensity Level Three. Under Intensity Level Three, an employment center land use on Lot 4 is limited to a 5,026 square foot building, with transportation as the limiting factor. SEE EXHIBIT B The proposed building is 7,500 square feet. Intensity Level Four allows for a 40,210 square foot building. SEE EXHIBIT C The proposed building will result in an increase of 48 percent in transportation trip ends when compared to the maximum allowed under Intensity Level Three. The amendment to Intensity Level Four from Intensity Level Three represents a 79 percent increase in water demand, a 78 percent increase in wastewater demand, and a 700 percent increase in transportation trip ends. The site is adjacent to and -served by the same water, wastewater and transportation infrastructure that serves the lots in the Georgetown Technology Park that are within the Intensity Level Five area. The Community Owned Utilities Division reports that the site can be adequately served with water and wastewater service for the proposed Intensity Level amendment. The Georgetown Technology Park, including Lot 4, is provided access to the IH35 frontage road, which is designated as a major arterial in the Transportation Element of the Development Plan. This level of roadway is adequate to serve the proposed Intensity amendment. Century Plan Amendment - Georgetown Technology Park, Lot 4 File:REEDHOLM.CPA CvR March 14, 1996 Page 2 STAFF RECOMMENDATION: Approval of Century Plan Amendment, from Intensity Level Three to Intensity Level Four, of Georgetown Technology Park, Lot 4. P&Z ACTION: The Planning and Zoning Commission voted 7-0 at their meeting on March 5, 1996 to recommend approval of the Century Plan Amendment, from Intensity Level Three to Intensity Level Four, of Georgetown Technology Park, Lot 4. Century Plan Amendment - Georgetown Technology Park, Lot 4 File:REEDHOLM.CPA CvR March 14, 1996 Page 3 f 1 ' 1 I l � ddW 13A31•AIISN31N1 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. `DATE': February 26, 1996 'PROJECT NAME`: Georgetown Technology Park, Lot 4 Reedholm 2. 'GIVEN` acres of Intensity Level 1 acres of Intensity Level 2 2.30 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 2.30 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 8,648 2,484 23 4 0 0 0 ' 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 8,648 Maximum GPD Wastewater Capacity: 2,484 Maximum Trip Ends: 23 5. PERMITTED DEVELOPMENT: (a) (b) (c) (d) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT LAND USES WATER WASTEWATER TRANSPORTATION j UNITS I REGS I ALLOWED/UNIT Detached SF 1 Large Lot 7 Average Lot 9 9 38 I 7 1 5 1 5 housing units Zero Lot Line 9 10 10 26 I 26 I 9 1 9 I 17 I 22 I 9 housing units 9 housing units Attached SF 13 Multifamily 16 14 21 I 13 I 33 13 housing units Mobile Home 13 16 13 10 I 27 ( 10 I 13 I 65 I 10 housing units 13 housing Lodging 45 41 17 I 17 I I I units 17 rooms Institutional 25,213 Church 27.000 27,348 I 25,213 I I 25,213 square feet -with day care 28,078 29,928 1,478 I 1,478 I I 1,478 square feet -w/o day care 46,495 Medical Office 20,788 49,680 22,179 31,944 I 31,944 I 31,944 square feet General Office 23,758 27,297 7,127 9,020 I 7,127 I 9,020 I I I 7,127 square feet 7,127 square feet Retail, Mixed 13,305 Retail, Restaurant 5,544 15,239 5,175 1,392 I 1,392 I I 1,392 square feet Retail, Store 26,609 28,227 2,023 I 4,790 I 2,023 I 4,790 I I 2,023 2,023 square feet feet Employment Centers 23,758 27,297 5,026 I 5,026 I I I square 5,026 square feet Warehouse 151,719 Mini -Warehouse 2,162,000 177,429 2,484,000 38,333 I 38,333 I 38,333 square feet -------- ---------- --------------- ----------- ----------- ---------- ------------ -------- ---------------- 88,462 I -- 88,462 I I 88,462 square feet EXHIBIT C' DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE`: February 26, 1996 'PROJECT NAME': Georgetown Technology Park, Lot 4 Reedholm 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 2.30 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 2.30 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 15,456 4,416 184 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 15,456 Maximum GPD Wastewater Capacity: 4,416 Maximum Trip Ends: 184 5. PERMITTED DEVELOPMENT: (a) (b) POTENTIAL UNITS BY UTILITY- MAXIMUM LAND USES WATER - - --- WASTEWATER TRANSPORTATION UNITS -- ----------------------- Detached SF ------------------------- ------------- Large Lot 13 15 307 13 Average Lot 15 18 208 15 Zero Lot Line 15 18 208 15 Attached SF 24 25 169 24 Multifamily 29 28 81 28 Mobile Home 24 23 217 23 Lodging 81 72 133 72 Institutional 45,061 48.000 218,787 45,061 1 Church -with day care 50,182 53,205 11,825 11,825 -w/o day care 83,097 88,320 255,556 83,097 Medical Office 37,154 39,429 57,019 37,154 General Office 42,462 48,527 72,157 42,462 Retail, Mixed 23,778 27,092 11,139 11,139 Retail, Restaurant 9,908 9,200 16,183 9,200 Retail, Store 47,557 50,182 38,317 38,317 Employment Centers 42,462 48,527 40,210 40,210 Warehouse 271,158 315,429 306.667 271,158 Mini -Warehouse 3,864,000 ------------------------------------------------------------------------------------------------ 4,416,000 707,692 707,692 (c) (d) PER DEV DEVELOPMENT REGS ALLOWED/UNIT 5 5 housing units 17 15 housing units 22 15 housing units 33 24 housing units 65 28 housing units 23 housing units 72 rooms 45,061 square feet 11,825 square feet 83,097 square feet 37,154 square feet 42.462 square feet 11,139 square feet 9,200 square feet 38,317 square feet 40,210 square feet 271,158 square feet ---------------------------------------------------- 707,692 square feet ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING EXHIBIT 1- INTENSITY MAP OF THE CENTURY PLAN - DEVELOPMENT PLAN PASSED AND ADOPTED ON THE 13TH DAY OF MARCH 1990, TO CHANGE GEORGETOWN TECHNOLOGY PARK, LOT 4, LOCATED AT #4 SIERRA WAY, TO BE KNOWN AS REEDHOLM INSTRUMENTS, FROM INTENSITY LEVEL THREE TO INTENSITY LEVEL FOUR; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Georgetown was amended by vote of the people in April 1986 such that comprehensive planning was established as a continuous and ongoing governmental function; and WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097 the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to Section 1.08 of the City Charter; and WHEREAS, the City Council did, on March 13, 1990, adopt by Ordinance Number 900149 the Georgetown Century Plan - Development Plan as the Land Intensity, Transportation, and Utilities functional plan elements pursuant to Section 1.08 of the City Charter; and WHEREAS, the Century Plan Development Plan contains the Intensity Map designed to assign development intensities throughout the Georgetown Planning Area; and WHEREAS, an application has been made by Reedholm Instruments to construct a building on Lot #4 of Georgetown Technology Park, necessitating a change in the intensity assignment of the Georgetown Technology Park, Lot 4, from Intensity Level Three to Intensity Level Four; and WHEREAS, the Planning and Zoning Commission did, on March 5, 1996, conduct a. public hearing regarding the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City, which stated the time and place of hearing which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and Century Plan Amendment- Georgetown Technology Park, Lot 4 Ordinance No. Page 1 of 3 WHEREAS, the applicant for such Plan amendment placed on the property at the Georgetown Technology Park, Lot 4, such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the Planning and Zoning Commission did, on March 5, 1996, recommend that the City Council approve the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION I. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Economic Development Policy 1, which states: "The City will encourage diversified growth and promote business opportunities to create jobs, broaden the tax base and minimize the impact of economic fluctuations", and 2. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations;" and 3. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense;" as well as the following Goal of the Century Plan - Development Plan Element: 1. Policy 8, Goal A, which states: "The City will prepare and adopt a land use management program to promote orderly growth, address environmental issues, and coordinate provision of City services;" and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. Century Plan Amendment- Georgetown Technology Park, Lot 4 Ordinance No. Page 2 of 3 SECTION 2. EXHIBIT 1 - Intensity Map, contained within the Century Plan - Development Plan, is hereby amended by the City Council of the City of Georgetown, Texas, to change the Intensity Level Three designation to Intensity Level Four for the Georgetown Technology Park, Lot 4, as recorded in Cabinet K, Slide 73 of the Official Plat Records of Williamson County, Texas, and as shown on Exhibit A of this Ordinance. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 26th day of March, 1996. PASSED AND APPROVED on Second Reading on the 9th day of April, 1996. ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney THE CITY OF GEORGETOWN: Century Plan Amendment- Georgetown Technology Park, Lot 4 Ordinance No. Page 3 of 3 Leo Wood Mayor FZ u EXHIBITA INTENSITY -LE VEL MAP , Council meeting April 9. 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for the Lost Addition, Block 79, locally known as Georgian Apartments, from Intensity Level Three to Intensity Level Six. ITEM SUMMARY: The Georgian Apartments is an existing complex which has 41 living units. It was constructed in 1973, prior to the adoption of the Century Plan - Development Plan in 1990. The Development Plan assigned Intensity Level Three to the property on which the apartment complex is located, which allows for 7 multi -family living units. The owners of the apartment complex are in the process of refinancing a loan on the property and have requested an Intensity Plan amendment to allow for the 41 multi -family living units that currently exist. The current zoning on the 1.57 acre site, RM-3, permits up to 44 living units. The Intensity Level Six designation allows for development that would exceed the demands generated by the existing 41 unit apartment complex. Since the multi -family land use on the site is limited by the Zoning Ordinance, the Planning and Zoning Commission has recommended that the demand levels generated by any future use of the site be limited to those generated by the existing 41 multi -family units. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: None COMMENTS: The Planning and Zoning Commission voted 7-0 at their meeting onMarch 5, 1996 to recommend approval of the Century Plan Amendment from Intensity Level Three to Intensity Level Six, limited to the water, wastewater and transportation demands generated by 41 multi -family living units. The first reading of this ordinance was approved by the Council on March 26, 1996. ATTACHMENTS: Staff report; Ordinance Submitted Bv: Edward . arry, AICP Divisio of Developmey -7 0( - i wt,. Director Clyde V6n Rosenberg&grce P Services Chief Planner, Long Planning CENTURY PLAN AMENDMENT OF LOST ADDITION, BLOCK 79, LOCALLY KNOWN AS GEORGIAN APARTMENTS, FROM INTENSITY LEVEL THREE TO INTENSITY LEVEL SIX OWNERS/APPLICANT: Mr. Steve Carlitz Mr. Ronald Dunn 4062 Second Street Palo Alto, CA 94306 415/858-0578 FAX: 858-0582 AGENT: Ms. Candi Glover Georgian Leasing Co. 1700 South Austin Avenue Georgetown, Texas 78626 512/930-9000 FAX 863-6383 REQUEST: Century Plan Amendment of Lost Addition, Block 79 as recorded in Cabinet K, Slide 73 of the Official Plat Records of Williamson County, Taas, from Intensity Level Three to Intensity Level Six. FACTS: Location: This parcel is located at 1700 South Austin Avenue. SEE EXHIBIT A Existing Site: Georgetown Apartments Existing Zoning: RM-3, Dense Multifamily. - Proposed Use: No change in use is proposed. Surrounding Uses and Zoning: North: Single family residence (RS) South: Single family residence (RS) East: Single family residence (RS) West: Stonehaven Living Center (RM-3) Century Plan: Applicant is requesting the Century Plan -Development Plan be Century Plan Amendment - Lost Addition, Block 79 March 14, 1996 PA# 96-01/ File: LOST ADD.CPA 1 CM/CvR amended to designate this parcel as Intensity Level Six. The site is surrounded by area designated as Intensity Level Three. SEE EXHIBIT A Notification: The required notification has been completed. HISTORY: The Georgian Apartments is an existing complex which has 41 living units. It was constructed in 1973, prior to the adoption of the Century Plan - Development Plan in 1990. The Development Plan assigned Intensity Level Three to the property on which the apartment complex is located, which allows for 7 multi -family living units. The owners of the apartment complex are in the process of refinancing a loan on the property and have requested an Intensity Plan amendment to allow for the 41 multi -family living units that currently exist. SEE EXHIBIT B ANALYSIS: The current zoning on the 1.57 acre site, RM-3, permits up to 44 living units. The Intensity Level Three designation, however, limits the site to a maximum of 7 multi -family living units, with transportation service as, the limiting factor. SEE EXHIBIT C The Intensity Level Six designation is necessary in order to raise the water and wastewater service levels sufficiently to allow for 41 multi -family units. SEE EXHIBIT D According to the Community -Owned Utilities Division, the apartment complex is currently receiving adequate water and wastewater service. The complex is located on Austin Avenue (Business IH35), which is designated as a major arterial in the Transportation Element of the Development Plan. This level of roadway adequately serves the existing apartment complex and is appropriate for an Intensity Level Six designation, as there are other Intensity Level Six designations located on Austin Avenue. The Intensity Level Six designation allows for development that would exceed the demands generated by the existing 41 unit apartment complex. Since the multi -family land use on the site is limited by the Zoning Ordinance, it may be advisable to limit the demand levels generated by any future use of the site to those generated by the existing 41 multi -family units. This would insure that the water, wastewater and transportation demand levels would not exceed those currently existing. The Century Plan Amendment - Lost Addition, Block 79 PA# 96-01/ File: LOST ADD.CPA CM/CvR March 14, 1996 demand levels generated by 41 multi -family units are: 21,648 peak gallons per day of water, 6,396 average gallons per day of wastewater, and 93 peak trip ends. STAFF RECOMMENDATION: Approval of the Century Plan Amendment for the Lost Addition, Block 79, locally known as the Georgian Apartments, from Intensity Level Three to Intensity Level Six, limited to the water, wastewater and transportation demands generated by 41 multi -family living units. P & Z ACTION: The Planning and Zoning Commission voted 7-0 to recommend approval of the Century Plan Amendment from Intensity Level Three to Intensity Level Six, limited to the water, wastewater and transportation demands generated by 41 multi -family living units. Century Plan Amendment - Lost Addition, Block 79 PA# 96-01/ File: LOST ADD.CPA CM/CvR March 14, 1996 EXHIBIT A INTENSITY LEVEL MAP -n N m m 16 th STREET — I ItG th STRE: 8 � I 7 a 6 3 17 to STREET 2 .° IY n ^t w 8 10 1 9 18 th STREET 1 EXHIBIT B February 10, 1996 Mr. Clyde Rosenberg Planning Department City of Georgetown Georgetown, TX 78628 Dear Mr. Rosenberg, As you requested, here is a summary of our zoning situation at the Georgian Apartments, 1700 S. Austin Avenue. b We are in the process of refinancing the loan on the property. The underwriting is basically complete, and we have spent approximately $18,000 so far on fees, etc. The lender, Boston Capital, has been unable to give final approval due to the fact that our property is approved for only 7 units under the Century Plan. This poses a tremendous problem in the event our property is damaged by fire. The problem is compounded, because as we understand it, even minor damage would require permission from the city to repair, since any amount of damage triggers the 7 unit maximum under the Century Plan. We realize that it is not the city's intention to deny us any reasonable request to repair our property, however, from a lender's standpoint this situation poses considerable risk. We therefore are requesting an increase in the intensity level of the Century Plan to allow us 41 units which is the number now existing at the Georgian Apartments. Sincerely, Steven Carlit - , 2� EXHIBIT C DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE`: February 26, 1996 'PROJECT NAME': Lost Addition, Block 79 Georgian Apartments 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 1.57 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 1.57 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 2 0 0 0 0 3 5,903 1,696 4 16 0 0 5 0 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 5,903 Maximum GPD Wastewater Capacity: 1,696 Maximum Trip Ends: 16 5. PERMITTED DEVELOPMENT: (a) POTENTIAL UNITS BY UTILITY LAND USES WATER WASTEWATER TRANSPORTATION I MAXIMUM UNITS PER DEV DEVELOPMENT ----------- --------------------- -------------- ------------------ I REGS ( ALLOWED/UNIT Detached SF -- ------I I ------ -I ---------------- Large Lot Average Lot 5 5 6 ( 26 ( I 5 I 3 1 3 housing units Zero Lot Line 6 7 18 ( 6 ( 11 I 6 housing units Attached SF 9 18 6 i 15 ( 6 housing units Multifamily 11 11 14 I 9 1 23 j 9 housing units Mobile Home 9 9 7 1 7 I 44 I 7 housing units Lodging 31 Institutional 28 19 I 11 ( 9 1 11 I I 9 housing units 17 210 Church 18,430 18,668 ( 17,210 ( I I 11 rooms 17,210 square feet -with day care 19,166 -w/o day care 31 766 20 429 33 429 1,009 i I 1,009 ( I ( 1,009 square feet Medical Office 14,190 General Office - 15,139 21,806 ( 4,865 I 21,806 ( 4,865 ( I 21,806 square feet 16218 , Retail, Mixed 9,082 18,633 10,402 6,15r I 6,157 I I I 4,865 square fee, 6,157 square feet Retail, Restaurant 3,784 Retail, Store 3,533 950 I 1,381 ( 950 1,381 I I square feet 18,164 Employment Centers 16,218 19,268 18,633 3,269 I 3,269 I I I 1950 ,381 square feet 3,269 square feet Mini -Warehouse 103,565 Wa_r-eho--us--e` 121114 3,431 I 26,167 3, 26,167 3,431 square feet 1,475,800 ----- ------------ 1,695,600 60,385 60,385 6,167 square feet --------------------- ---------------- ----------------- -- ----- ---------- ---------------------------------------- 60,385 square feet EXHIBIT D DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE`: February 26, 1996 'PROJECT NAME`: Lost Addition, Block 79 Georgian Apartments 2. 'GIVEN` acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 1.57 acres of Intensity Level 6 1.57 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 0 0 0 6 33,127 9,420 628 4, TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 33,127 Maximum GPD Wastewater Capacity: 9,420 Maximum Trip Ends: 628 5. PERMITTED DEVELOPMENT: (a) (b) (c) (d) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT LAND USES WATER WASTEWATER TRANSPORTATION UNITS J REGS J ALLOWED/UNIT -------------------------------- ------ -------- --------------------- Detached SF ------------- ---------------------- ----------- J-------- ------------------ Large Lot 29 33 1,048 J 29 3 J 3 housing units Average Lot 33 38 709 J 33 11 J 11 housing units Zero Lot Line 33 38 709 33 15 J 15 housing Units Attached SF 51 54 578 J 51 23 51 housing units Multifamily 63 60 277 60 J 44 J 44 housing units Mobile Home 51 49 741 J 49 J 49 housing units Lodging 173 154 453 J 154 ( J 154 rooms Institutional 96,580 102,391 746,730 96,580 J 96,580 square feet Church J -with day care 107,555 113,494 40,360 J 40,360 40,360 square feet -w/o day care 178,102 188,400 872,222 178,102 J 178,102 square feet Medical Office 79,632 84,107 194,608 79,632 J 79,632 square feet General Office 9i ,008 103,516 246,275 J 91,008 J 91,008 square feet Retail, Mixed 50,965 57,791 38,019 J 38,019 38,019 square feet Retail, Restaurant 21,235 19,625 55,233 J 19,625 19,625 square feet Retail, Store 101,929 107,045 130,779 J 101,929 101:929 square feet Employment Centers 91,008 103,516 137,238 91,008 91,008 square feet Warehouse 581,175 672,857 1.046,667 581,175 J 581,175 square feet Mini -Warehouse 8,281',750 -------------------------------------------------------------------------------------------------------------- 9,420,000 2,415,385 J -------------------- 2,415,385 J I 2,415,385 square feet PROPERTY OWNER'S COMMENTS Project Name: Century Plan Amendment of the Lost Addition, Block 79, locally known as the Georgian Apartment, located at 1700 S. Austin Avenue, from Intensity Level Three to Intensity level Six Name of Respondent: _bE nrf 2'5 E . i od vA Herz Address of Respondent: 17 0 1? A 1q L) I am in favor: I object: If you wish to submit written comment, please respond by 2/28/96; it will be provided to the Planning and Zoning Commission or Board of Adjustment and City Council. Please reply to: City of Georgetown Development Services Division P. o. Box 409 Georgetown, Texas 78627 FEB 2 6 1990 CITY OF GEORGETO WN V' NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 5th day of March , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Century Plan Amendment of the Lost Addition, Block 79, locally known as the Georgian Apartments, located at 1700 S. Austin Avenue, from IntensityLevelTTh_ree to Intensity Level Six-> As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. Date: 2/ 16/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. -------------------------------------------- -------------------------------------------- PROPERTY OWNER'S COMA1ENTS Project Name: Century Plan Amendment of the Lost Addition, Block 79, locally known as the Georgian Apartment, located at 1700 S. Austin Avenue, from Intensity Level Three to Intensity Level Six Name of Respondent: v4� Address of Respondent: / o� S / /yl.�,� / f' /``14 t/ F I am in favor: I object: If you wish to submit written comment, please respond by 2/28/96; it will be provided to the Planning and Zoning Commission or Board of Adjustment and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 pv Z C) G�� ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING EXHIBIT 1- INTENSITY MAP OF THE CENTURY PLAN - DEVELOPMENT PLAN PASSED AND ADOPTED ON THE 13TH DAY OF MARCH 1990, TO CHANGE THE LOST ADDITION, BLOCK 79, LOCALLY KNOWN AS GEORGIAN APARTMENTS, FROM INTENSITY LEVEL TREE TO INTENSITY LEVEL SIX; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Georgetown was amended by vote of the people in April 1986 such that comprehensive planning was established as a continuous and ongoing governmental function; and WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097 the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to Section 1.08 of the City Charter; and WHEREAS, the City Council did, on March 13, 1990, adopt by Ordinance Number 900149 the Georgetown Century Plan - Development Plan as the Land Intensity, Transportation, and Utilities functional plan elements pursuant to Section 1.08 of the City Charter; and WHEREAS, the Century Plan Development Plan contains the Intensity Map designed to assign development intensities throughout the Georgetown Planning Area; and WHEREAS, an application has been made by Mr. Steve Carlitz and Mr. Ronald Dunn to request a change in the intensity assignment of the Lost Addition, Block 79, locally know as the Georgian Apartments from Intensity Level Three to Intensity Level Six; and WHEREAS, the Planning and . Zoning -Commission did, on March 5, 1996, conduct a public hearing regarding the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City, which stated the time and place of hearing which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and Century Plan Amendment -Georgian Apartments Ordinance No. Page 1 of 3 WHEREAS, the applicant for such Plan amendment placed on the property at the Lost Addition, Block 79, locally known as the Georgian Apartments, such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the Planning and Zoning Commission did, on March 5, 1996, recommend that the City Council approve the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Economic Development Policy 1, which states: "The City will encourage diversified growth and promote business opportunities to create jobs, broaden the tax base and minimize the impact of economic fluctuations", and 2. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations;" and 3. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense;" as well as the following Goal of the Century Plan - Development Plan Element: 1. Policy 8, Goal A, which states: "The City will prepare and adopt a land use management program to promote orderly growth, address environmental issues, and coordinate provision of City services;" and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. Century Plan Amendment -Georgian Apartments Ordinance No. Page 2 of 3 SECTION 2. EXHIBIT 1 - Intensity Map, contained within the Century Plan - Development Plan, is hereby amended by the City Council of the City of Georgetown, Texas, to change the Intensity Level Three designation to Intensity Level Six for the Lost Addition, Block 79, locally known as the Georgian Apartments, as recorded in Cabinet K, Slide 73 of the Official Plat Records of Williamson County, Texas, and as shown on Exhibit A of this Ordinance, provided that water, wastewater and transportation demand levels be limited to those generated by 41 multi -family living units. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 26th day of March, 1996. PASSED AND APPROVED on Second Reading on the 9th day of April, 1996. ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney Century Plan Amendment -Georgian Apartments Ordinance No. Page 3 of 3 THE CITY OF GEORGETOWN: Leo Wood Mayor EXHIBIT A INTENSITY LEVEL MAP N X m m 16 th STREET rn m 3 17 th STREET 18 th STREET ' 1 e x 1 I m m j � I ` 1 2 1 19 th STF I Council meeting April 9. 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Detailed Development Plan of Lost Addition, a portion of Block 70, located at the University Avenue and Austin Avenue; and variances to the Subdivision Regulations. ITEM SUMMARY: This site is located at the southwest corner of University Avenue and Austin Avenue. The existing gas station was designed and constructed in' the 1960s, prior to current design standards. The lot has nearly 100 percent impervious coverage, four (4) driveways, two (2) of which are within 20 feet of the actual street corner, no landscaping and a poorly defined area for parking. The applicant proposes to demolish a portion or all of the existing building and construct a convenience store near the southwest corner of the lot. The fuel pump islands will be just east of the center of the lot. Since the building will be reconstructed it is not eligible for the short form DDP review process wherein only one (1) standard to which the site is deficient must be made to comply. Instead, this proposal is subject to the full design standards. The DDP proposes improvements to many of the design elements that are currently non -conforming. However, several variances are being requested. It is staff's opinion that the result is significantly closer to complying with the design standards than the existing site design and the implementation of this DDP will improve this location. Under- the current regulations, the existing non -conforming site would be permitted to continue as long as the building is not reconstructed. The requested variances are to Section 34020 G. 1 and 2., to allow encroachments into building setback lines; Table 34020, to allow greater than 70 percent impervious coverage; Section 34020 F. 2., to allow a corner lot on streets of the same classification to have access to both streets, Table 33044, to allow the driveways to be closer to the corner than the standard; Section 33042 to allow a driveway wider than the standard 30 feet for undivided driveways; and Section 37000 to modify the landscaping standards. Staff's recommendation, as noted in the report, is based on the improvement of the site as proposed in this DDP and the possibility that the site does not have to be improved to be reoccupied. FINANCIAL IMPACT: None. COMMENTS: At its March 5, 1996, meeting, the Planning and Zoning Commission voted 6-1 to approve a Detailed Development Plan for Lost Addition, a portion of Block 70, provided the -Technical Issues are addressed prior to City Council consideration, with a strong recommendation to the applicant that the site, including all the proposed variances, be constructed with cosmetic attention fitting the historical urban development of the area. Approval of variances to Section 34020 G. 1. and 2. to permit encroachments into -the north, east, south and west building setbacks; Table 34020 to permit up to 96 percent impervious coverage provided the additional landscape area is provided in the right-of-way; Sections 34020 F. 2., 33042 and Table 33044 to permit access to both Austin Avenue and University Avenue with the proposed driveway widths and locations and provided the entrance and -exitalanes are striped with a median; and Section-4-7-0 —permit the landscaping recommended, after making - the required findings of fact. A Revised Detailed Development addressing the Technical Issues has been received by the City. At its March 26, 1996, meeting, the City Council voted 7-0 to table action on this request and encouraged the applicant to meet with the nearby residents to discuss site design issues. .x, Representatives of the applicant and nearby residents met on Wednesdays 3, 1996, to discuss the proposal, as encouraged by the City Council. The results of that meeting will be._�resented at the April 9 City Council "meeting. --i�MENDED MOTION: If this item is approved by the City Counci�tlwill be consistent with the Prafin. ng and Zoning Commission's recommendation, unless stated otherwise. AYEACHMENTS: Staff Report. Submitted By: a Edwar . Barry, AICP Director 4Hildy L. Kingma, AIdP Divisi of Developme t Services Chief Planner DETAILED DEVELOPMENT PLAN OF LOST ADDITION, A PORTION OF BLOCK 70, LOCATED AT 1202 SOUTH AUSTIN AVENUE; AND VARIANCES TO THE SUBDIVISION REGULATIONS OWNER: Mr. Marvin Henderson Metro Fuels, Inc. 1100 Gattis School Road, #30013 Round Rock, Texas 78664 388-1312 FAX: 388-0967 AGENT: Mr. Steve Kallman, P. E. S.D.Kallman, Inc. 1106 South Mays, Suite 100 Round Rock, Texas 78664 218-4404 FAX: 218-1668 REQUEST: Detailed Development Plan of Lost Addition, a portion of Block 70, as recorded in Cabinet K, Slide 73 of the Official Plat Records of Williamson County, Texas; and variances to the Subdivision Regulations. FACTS: Location: Located at 1202 South Austin. Avenue. SEE EXHIBIT A Existing Site: Vacant service station, most recently used as a used car sales. Existing Zoning: This lot is zoned C-2A, Commercial First Height. Surrounding Uses and Zoning: North: Vacant Georgetown Church of Christ building (C-2A) South: Single family residence (RP) East: National Pawn (C-2A) West: Single family residence (RS) Proposed Use: Convenience store with fuel sales Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS April 4, 1996 Page I Century Plan: The Century Plan Development Plan designates this tract as Intensity Level 4. The proposed development can be accommodated within the allowable intensities. SEE EXHIBIT B Notification: Notification requirements have been completed. History: On March 21, 1995, the Board of Adjustment granted a variance to the General Rules for Yard Requirements of the Zoning Ordinance for Time Auto Sales, the previous user of the site. ANALYSIS: The existing gas station was designed and constructed in the 1960s, prior to current design standards. The lot has nearly 100 percent impervious coverage, four (4) driveways, two (2) of which are within 20 feet of the actual street corner, no landscaping and a poorly defined area for parking. The applicant proposes to demolish a portion or all of the existing building and construct a convenience store near the southwest corner of the lot. The fuel pump islands will be just east of the center of the lot. SEE EXHIBIT C Since the building will be reconstructed it is not eligible for the short form DDP review process wherein only one (1) standard to which the site is deficient must be made to comply. Instead, this proposal is subject to the full design standards. The DDP proposes improvements to many of the design elements that are currently non -conforming. However, several variances are being requested. It is staff's opinion that the result is significantly closer to complying with the design than the existing site design and the implementation of this DDP will improve this location. Under the current regulations, the existing non --conforming site would be permitted to continue as such as long as the building is not reconstructed. Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS As part of the Development Review Committee's comments to the applicant, several crime prevention design elements were suggested. The applicant chose to comply with some of the elements and is working with the City Police Services Division to increase the safety at a business which is susceptible to criminal activity. Experience has shown that implementing some April 4, 1996 Page 2 design elements can reduce the probability of a crime occurring. One general and very simple rule is that a site that is unkempt and disorderly is more likely to attract criminal activity than one that is neat and orderly. Surely, improving the site as proposed will improve its appearance. Variances: Section 34020 G. 1 and 2., Encroachments into Building Setback Lines Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS The setback lines on this lot are set by the Zoning Ordinance since it was subdivided prior to the existing Subdivision Regulations. There is no proposed change to the lot so the Zoning Ordinance standards still apply. The setbacks are 25 feet adjacent to Austin Avenue, 10 feet adjacent to University Avenue, and seven (7) feet adjacent to the south and ,vest lot lines. The existing and proposed building encroaches into the south and west building setback lines and the parking area encroaches into all four (4) building setback lines. The proposed fuel pump islands and canopy do not encroach into any building setback lines. The proposal adds approximately four (4) foot wide strips of landscaping in the north and east building setback lines where there is currently all concrete. There is an existing solid fence along a portion of the south and west lot lines that can block the view of a portion of the rear of the proposed building from the residences on those adjacent lots. While the proposal does not drastically change the situation from what exists regarding building setbacks, it is an improvement. Table 34020, Impervious Coverage Probably the design element that is most out of conformance is the amount of impervious coverage. As stated previously, the site is nearly 100 percent impervious currently. The proposal to remove some of the existing concrete and asphalt and add landscaping results in a total of 96 percent impervious coverage. While this may be unacceptable for newly developed sites, it is a substantial improvement for this site that had virtually no impervious coverage. Also, the proposal is to remove approximately 1,200 square feet of concrete in the right-of-way that is not included in the impervious coverage calculations since it is not on the lot. This alone is an improvement since it will April 4, 1996 Page 3 Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS result in less impervious coverage, better defined driveways and sidewalk, more area available for landscaping and a more attractive site. Section 34020 F. 2. Access for Corner Lots Corner lots on streets of equal classification may have only one (1) access onto either street. Both Austin and University Avenue are classified as major arterial streets. As stated previously, the current site has four (4) driveways. The proposal eliminates the two (2) driveways that are closest to the intersection. Given that this is a relatively small commercial lot and there are a high number of driveways along Austin and University Avenues, this would be an ideal site to limit the number of driveways consistent with the established standards. However, the proposal is a significant improvement over what exists and the most potentially dangerous driveways are eliminated. Had this DDP not been submitted it is possible that the site would remain unchanged and the four (4) driveways would continue to exist. Table 33044, Driveway Separation From Intersections The standard separation of driveways from intersections on arterial streets with a 35 miles per hour speed is 250 feet. Given that the subject lot is approximately 160 feet by 108 feet, it is impossible to place driveways on the lot and comply with the standard. The lot was created before the current standards for lot size and dimensions, therefore driveway separation was not taken into account. As mentioned in a previous section, the current driveway separation on the lot is approximately 20 feet on University Avenue and seven (7) feet on Austin Avenue. The proposal to eliminate those two (2) driveways results in a separation of 110 feet on University Avenue and 62 feet on Austin Avenue. These separations are consistent with, or are better than other lots similarly situated. Section 33042, Driveway Width The existing driveway to be retained on University Avenue is 45 feet wide. The existing driveway to be retained on Austin Avenue is 40 feet wide. The one on University Avenue will remain the same, and the one on Austin Avenue will be April 4, 1996 Page 4 Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/Cs increased to 45 feet. The standards allow for 45 foot driveways provided they are divided. The proposed driveways are undivided. The maximum width of undivided driveways is 30 feet. Given the narrowness of travel lanes on the adjacent streets and the short radii on the arc connecting the driveway to the streets, it may be preferable to allow the wider undivided driveways at this location. Wider driveways will allow the delivery vehicles that will be accessing the site to exit the adjacent streets with relative ease and not cause traffic congestion and create an unsafe situation. The design standards require divided driveways to have a median between the entrance and exit lanes. The proposed driveways can function as undivided driveways and still provide some of the benefits of divided driveways by striping the entrance and exit lanes and a median. The stripes will help guide the motorists in an orderly manner while allowing passage over the median. This is similar to a variance that was granted to the Texaco site at SH29 and I1135. The applicants requested a variance to keep the two existing 45 foot wide driveways that were about 65 feet apart. A variance was granted to allow the driveways to remain as is based on the applicants' concurrence to stripe the driveways for entrance and exit lanes. Section 37000, Landscaping The amount of landscaping required is 1,744 square feet, 10 percent of the total area. The number of trees and shrubs are based on the amount of landscape area required and are three (3) and six (6) respectively. The DDP indicates 743 square feet of landscaped area on the lot and approximately 1,200 square feet in the right-of-way. While the area in the right-of-way cannot be credited toward the landscape requirement it should be taken into consideration for this variance request. All of the proposed landscape area including that which is in the right-of-way is currently impervious coverage that will be removed. The DDP indicates the location of the landscaped areas, but does not indicate which plantings are proposed. The applicant does not indicate that a variance to the plantings is requested. Typically, staff recommends that additional plantings be provided when variances are granted to the amount of landscaped area. In this April 4, 1996 Page 5 Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS case, however, the amount of landscaped area proposed may not be large enough to accommodate more plantings than the minimum required. Therefore, the ratio of plantings to landscape area is comparable to that of what would typically be recommended in similar situations, and staff would not support a variance to the amount of plantings in this case, should the Commission consider such. In addition to the landscape area and trees and shrubs required for the entire site, bufferyards are required along all lot lines. A type "E" bufferyard is required along the south side and a type "D" is required along the west, north and east sides. The proposed design does not allow for enough room to provide the bufferyards with the standard widths, therefore the applicant is proposing a modification to the standard bufferyards. On the south side, where the type "E" bufferyard is required, there is an approximately five (5) foot wide area to provide landscaping. The minimum width of all of the type "E" options is 15 feet. A variance can be supported to the width provided that the required fence and the required number of plantings are provided. Given the length of the landscape area, two (2) shrubs and three (3) evergreens are required. A similar situation exists on the west side, where a type "D" bufferyard is required. There is no area for landscaping in this location. A variance can be supported to not require the entire bufferyard provided the fence is provided. The other two (2) areas in which bufferyards are required, the north and east, provide landscape strips suitable for providing planting. These two (2) areas require a type "D" bufferyard because parking is proposed between the building and the street. The proposed bufferyards on the north and east sides also are less than the standard width. They are both four (4) feet wide. When they are combined with the area within the right-of-way there is six (6) feet of width. Still, this is less than the ten (10) foot standard width. Type "D" bufferyards that are narrower than 20 feet must include a fence. Since these bufferyards are located in the front of a business location, an opaque fence is not practical. The Commission and Council typically grant variances to the fence requirement in similar situations. Staff can support a variance to the fence requirement and the width April 4, 1996 Page 6 Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS standard provided the plantings are provide as well as the required berm. The DDP indicates that a berm will be provided. The aforementioned variances to the landscape standards can be supported provided the landscape plan of the DDP includes the following: 1. The amount of landscaping area as proposed on the DDP. 2. Three (3) trees and six (6) shrubs shall be planted on the lot in addition to the bufferyard plantings. 3. An opaque fence shall be provided along the entire length of the south lot line and along the west lot line from the southwest corner to the end of the proposed parking space. The remaining length of the fence on the west lot line shall be wrought iron as proposed. The fence on the south side must be reduced to no taller than four (4) feet in the front yard. 4. The bufferyard on the south side shall contain two (2) deciduous shrubs and three (3) evergreens. 5. The bufferyards on the north and east shall each contain two (2) deciduous shrubs, three (3) evergreens and a berm. While the recommended landscape plan does not exactly conform to the standards in the Subdivision Regulations, it satisfies the intent of the ordinance to bring non -conforming sites more closely to compliance. After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following finds of fact as required by the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; and April 4, 1996 Page 7 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature." 6. The variance is not contrary to the public interest; and 7. Due to special conditions, the lateral enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed and substantial justice is done." The applicant's Documentation of Basis for Requested Variances is attached. TECHNICAL ISSUES: The Subdivision Regulations require that the following Technical Issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this 'application has been forwarded to the Planning and Zoning Commission prior to the completion of the Technical Issues. The State Statute and the Subdivision Regulations require the City Council take action on plats within 45 days of consideration by the Commission. Therefore, in order to meet this deadline the Technical Issues must be addressed by March 29, 1996, or the application will be forwarded to the City Council with a recommendation for denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the Technical Issues. Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/CS 1. The DDP shall be revised to indicate the landscaping proposed including locations and types of plantings, fences and a berm. 2. Note #1 regarding the landscape requirements on Sheet 3 shall be revised to indicate that 10 percent of the site is required to be landscaped and the calculations shall be adjusted accordingly. April 4, 1996 Page 8 3. The building setbacks along the north and south lot lines are labeled as 25 feet. They shall be corrected to indicate ten (10) feet on the north and seven (7) feet on the south. 4. The distance between the west lot line and the closest point of the adjacent building shall be correctly labeled. 5. The parallel parking spaces indicated near the south lot line shall be 25 feet long rather than the 20 feet indicated. PRIOR TO BUILDING PERMIT: 1. The City shall receive an approved Water Pollution Abatement Plan or a notice from the Texas Natural Resource Conservation Commission that such is waived. STAFF RECOMMENDATION: Approval of a Detailed Development Plan for Lost Addition, a portion of Block 70 provided the Technical Issues are addressed prior to City Council Consideration. Approval of variances to Section 34020 G. 1, and 2. to permit encroachments into the north, east, south and vest building setbacks; Table 34020 to permit up to 96 percent impervious coverage provided the additional landscape area is provided in the right-of-way; Sections 34020 F. 2., 33042 and 33044 to permit access to both Austin Avenue and University Avenue with the proposed driveway widths and locations and provided the entrance and exit lanes are striped with a median; and Section 37000 to permit the landscaping as recommended, after making the required findings of fact. P&Z ACTION: At its March 5, 1996, meeting, the Planning and Zoning Commission voted 6-1 to approve a Detailed Development Plan for Lost Addition, a portion of Block 70, provided the Technical Issues are addressed prior to City Council consideration, with a strong recommendation to the applicant that the site, including all the proposed variances, be constructed with cosmetic attention fitting the historical urban development of the area. Approval of variances to Section 34020 G. 1. and 2. to permit encroachments into the north, east, south and west building setbacks; Table 34020 to permit up to 96 percent impervious coverage provided the additional landscape area is provided in Detailed Development Plan - Metro Mart April 4, 1996 DD 96-04 File:METROMRT.DDP Page 9 CM/CS Detailed Development Plan - Metro Mart DD 96-04 File:METROMRT.DDP CM/Cs the right-of-way; Sections 34020 F. 2. , 33042 and Table 33044 to permit access to both Austin Avenue and University Avenue with the proposed driveway widths and locations and provided the entrance and exit lanes are striped with a median; and Section 37000 to permit the landscaping as recommended, after making the required findings of fact. April 4, 1996 Page 10 EXHIBIT A 8 5 4 .no 1 — 6 3 •ao' 2 +• .0 II 1h STREET )tLCr C To«..Cz Cal —tqC wMD J v a•)na) T•/). •. /.)o». •o I—_—__-� I .ro 2025 / SIS .4oC a a«oc•so. .Slat .q. /1 ]D F '!/)r. 1 [t wnr.[D Lw.+c) w...•r b• •T' a)soc.a).o• 8 - 6 "•O.f�t0 aw�•s c•..C«o _ rcT[n CW� T oaic.n c....fr • .>./l•! Tbi /IOf b' /i)• _ 1 •C w.raw _ _ _ _ _ _ _ _ _ 12 th. STREET ? ao«. •• .ADC CC«aCs G CNURCN6 oL-GMGN. FRIED CHICKEN 1828/946" 26 4. ro" 21 17 / 180 .1921 4C [LL>)O. 1/INl/ C�i(TI aC •a . . o•.r[u aao •. .IO r.To• 10 .M _ •«oc•so.. _ zo" I - r .zo u «)•wr« L. )t. pro• �l �f .}o' zza •C s ..z! /Tt• as.az' .00 v••ao. so. �. rD. KCLLT - B11/14 033•C I 8 s 4 I8. o. 1 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. `DATE': February 14, 1996 `PROJECT NAME': Metro Mart @ Austin Ave. and University Lost Addition, p. of block 70 2. 'GIVEN` acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 0.37 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 0.37 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 2,486 710 30 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 2,486 Maximum GPD Wastewater Capacity: 710 Maximum Trip Ends: 30 5. PERMITTED DEVELOPMENT: (a) (b) (c) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV LAND USES ------------------------------------------------ WATER WASTEWATER TRANSPORTATION I UNITS ( REGS ------------- Detached SF --------- ---------------------------- ----------------------------- I -------------------- ( ----------------- Large Lot 2 2 49 I 2 1 Average Lot 2 3 33 I 2 1 3 Zero Lot Line 2 3 33 I 2 1 4 Attached SF 4 4 27 I 4 1 5 Multifamily 5 5 13 I 5 1 9 Mobile Home 4 4 35 I 4 Lodging 13 12 21 12 Institutional 7,249 7,722 35,196 7,249 Church -with day care 8,073 8,559 1,902 1,902 -w/o day care 13,368 14,208 41,111 I 13,368 Medical Office 5,977 6,343 9,173 I 5,977 General Office 6,831 7,807 11,608 I 6,831 Retail, Mixed 3,825 4,358 1,792 I 1,792 Retail, Restaurant 1,594 1,480 2,603 1,480 Retail, Store 7,650 8,073 6,164 I 6,164 Employment Centers 6,831 7,807 6,469 I 6,469 Warehouse 43,621 50,743 49,333 43,621 Mini -Warehouse ------------------------------------------------------------------------------------------------------------------------------------ 621,600 710,400 113,846 I -------------------- 113,846 I----------------- (d) DEVELOPMENT ALLOWED/UNIT 1 housing units 2 housing units 2 housing units 4 housing units 5 housing units 4 housing units 12 rooms 7,249 square feet 1,902 square feet 13,368 square feet 5,977 square feet 6,831 square feet 1,792 square feet 1,480 square feet 6,164 square feet 6,469 square feet 43,621 square feet 113,846 square feet o W < N O N V �Z !i < L o jf _EXHIBIT C 1202 AUSTIN AVENUE �X/STiN�i qW-O•'---- i 177 w p .: it f1 YUl v 1 Ir 1 wW� 1 - 9 a'16 01 " ,q i f I 1 1 � 1 1 I J i CO oQl 1� I I. � uZz4 Liu, I 1 1 1 i _ I 1 - 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 r --- --------- i Fo m X � PROPERTY OWNER'S COMMENTS Project Name:- Lost Addition, Block 70 - Metro Mart - DDP Name of Respondent: William R. Moore Address of Respondent: 1208 S. Austin Ave, Georgetown I am in favor: I object: comments attached If you wish to submit written comment, please respond by 2/28/96, it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 Wrs 1208 S. Austin Ave. Georgetown, TX 78626 February 28, 1996 City of Georgetown Development Services Division P.O. Box 409 Georgetown, TX 78627 Reference: Notice to surrounding property owners of a public meeting to discuss the proposed plan to locate a Metro Mart on the property at 1202 S. Austin Avenue. As owner and resident of the property at 1208 S. Austin Avenue, immediately adjacent to the site, I would like to express the following concerns regarding the proposal: 1. I do not want to impede the commercial progress in the city of Georgetown but I fail to see that location of an additional convenience store in this area serves any purpose to the community. There are presently two such businesses located one block east at the corner of University and Main. There are two more located within a quarter mile to the west on University and another two blocks south on Austin Avenue. A fifth retail business of this nature is not necessary. 2. I strongly object to the location of a dispensing and storage facility of gasoline so close to my property. There are all sorts of safety and enviromental concerns connected with this proposal that must be addressed and resolved. For instance, can the facility guarantee against leakage of storage tanks; what sort of air pollution standards apply to gasoline fumes this close to a residence; what sort of safety features will be incorporated into the storage tanks to protect adjacent property; how will the storage of flammable liquids close to my residence affect my insurance rates and what is Metro Mart prepared to do to compensate me for that expense. 3. The intersection of University and Austin Avenue has heavy automobile and truck traffic at certain periods of the day. I think a study should be done regarding what effect a drive- in/drive-out business will have on the congestion and traffic safety at the intersection. I know that it is difficult at these times for me to exit my driveway; I am concerned about the additional traffic problems this type of business will bring to the intersection. 4. The sale of alcoholic beverages in the city is also a great concern. As much as the city deems it necessary to limit the sale of alcohol in restaurants, I fail to grasp the reasoning of opening more retail businesses for the sale of alcoholic beverages, which is one of the primary purposes of convenience stores. As stated before, there are adequate sources of alcohol in other stores within a very short distance; the need for an additional source is excessive. 5. Personally, I think the location of a high traffic volume business this close to residences will have a detrimental effect on the property values of all homes along Austin Avenue and University. I would like to think that as Georgetown grows that the value of property along these streets would increase, but common sense, and the advice of several real estate agents, tells my that this type of retail store will not add value to the surrounding area and make homes near the intersection much more difficult to sell. 6. I would like to add a word about the charactor of Georgetown's Historic District which should be of concern to all city residents. I certainly feel that retail businesses are necessary in a city such as Georgetown, but I think the city planners must be very careful in the selection of businesses that preserve the integrity of the Historic District. One of the major criteria that a business should be able to meet, especially in this unique part of Georgetown, is the positive impact that the business will lend to furthering the preservation of the historic aspect of the area. A convenience store adds nothing to preservation; in fact, it detracts from the town's historic image. At the south end of Austin Avenue is a sign telling motorists that they are entering an historic district. Several houses on Austin Avenue, including my own, are undergoing extensive renovations to try to preserve that image, and I strongly feel that placement of a quick -stop, beer, wine, and gasoline convenience store within the limits of the district serves only to destroy the image that the city and its residents are trying to maintain. I appreciate this opportunity to express my views on the proposed plan and hope that Georgetown officials will give careful and meaningful. consideration to the opinions of city residents regarding their concerns and the future of our historic city. William R. Moore Council meeting date: April 9, 1996 Item No. z AGENDA ITEM COVER SHEET SUBJECT Ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract. ITEM SUMMARY This ordinance will incorporate the annexation of a 2.821 acre tract for the right-of-way and public utility easement for a portion of the proposed extension of Northwest Blvd between Northwood Drive and Whisper Oaks Drive. This area lies adjacent to District 5 and adjoins the present boundary limit of the City. The redistricting ordinance that was recently adopted by the City Council included the entire 80.3 acre tract that was proposed to be annexed. This ordinance will amend the singlemember district plan to include only the 2.821 acretract that is being annexed into District 5. Since this 2.821 will be street right-of-way, no additional population will now be added to District 5. The redistricting submittal to the Department of Justice is also being revised to indicate that no population is being added to District 5. This ordinance was not filed with the City Secretary seven days in advance, so it will need to be read in full at the Council Meeting. ATTACHMENTS 1. Proposed Ordinance Submitted By: r Marianne Landers Banks, City Attorney litigate\election red istri\040996.agd ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING ORDINANCE 96-09, TO EXCLUDE THE 80.3 ACRE TRACT KNOWN AS HOGBERG/PARKER/SMITH TRACT AND TO INCLUDE A 2.821 ACRE TRACT TO BE INCLUDED IN DISTRICT 5; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the 80.3 acre tract known as Hogberg/Parker/Smith tract was not annexed into the City of Georgetown and should be excluded from District 5; WHEREAS, a 2.821 acre tract was annexed and will be included in District 5; WHEREAS, since the approval of the U.S. Department of Justice is required to amend the City's single member district plan, and such approval must be submitted well in advance of the City's election; WHEREAS, according to the most recent dicennial census in 1990, this recent annexation did not contain any population in 1990, such that the existing single member district boundaries must be redrawn; WHEREAS, the annexed tract is immediately adjacent to only one existing single member district boundary line; WHEREAS, the City Council hereby determines that the addition of these annexed tracts to the adjacent single member district is in the best interest of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements Governmental Affairs Policy 2 of the Century Plan - Policy Plan Element, which states: "The City will encourage all citizens to actively participate in governmental functions", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The annexation of the The 80.3-acre tract identified in Ordinance 96- 09 as Hogberg/Parker/Smith tract has been reduced in scope to annex only 2.821-acre tract, as described in the document attached hereto as Exhibit "A". Ordinance No. 96-09 is amended to add only the 2.821-acre tract to District 5. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect Single Member District Revision 1996 amendment Ordinance No. Page 1 of 2 in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown, or on the effective date of the annexation ordinance, whichever date is later. PASSED AND APPROVED on First Reading on the 9th day of April, 1996 PASSED AND APPROVED on Second Reading on the 23rd day of April, 1996. ATTEST: THE CITY OF GEORGETOWN: Sandra D. Lee By: LEO WOOD City Secretary Mayor APPROVED AS TO FORM: Marianne Landers Banks City Attorney Single Member District Revision 1996 amendment Ordinance No. Page 2 of 2 EXHIBIT A, Page 1 of 28 RONALD CARROLL SURVEYORS 5302 Same 31 sr TE-mpu. Texws 76502 December 29, 1995 Field Notes for the City of Georgetown, Texas for: RIGHT-OF-WAY OF PROPOSED NORTHWEST BOULEVARD, TRACT A TEmm-E (817) 773-1447 KILLEEN (817) 526-0117 Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet road as it appears upon the map of REATA EAST, a Subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of the Williamson County Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line of a tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of said Deed Records, and then run south 58 degrees east along the north line of the Parker tract, for the south line of said Lot 13, REATA EAST, 20-31/100 feet to a 1/2 inch iron rod found for the northwest corner of said Brossett tract and then run south 32 degrees-10 minutes west alone the west line of said Brossett tract, 56-93/100 feet to a 5/8 inch iron rod set for the northerly and beginning corner of the right-of-way tract being described. Thence south 32 degrees-10 minutes west continuing along the west line of said Brossett tract, 82-68/100 feet to a 1/2 inch iron rod found for an angle point in the south line of said Brossett tract, (deed call is south 37 degrees-40 minutes west). Thence south 18 degrees-17 minutes east along the south line of said Brossett tract, 96-82/100 feet to a 5/8 inch iron rod set, being in a curve to the right whose radius is 465 feet, (deed call is south 12 degrees-53 minutes east). Thence northeasterly along said curve to the right, 163-33/100 feet to the place of beginning and containing 0-05/100 of an acre, the long chord of said 163-33/100 feet arc is north 4 degrees-49 minutes east 162-5/10 feet. Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 ;ROZD CARROLL SURVE S OF Ronald Carroll. 0.0 RONALO CARROLL �1 202'5 ,o; 9•f.0 SUA 95FN2\SURV\GEO-NW 'A06 do i �aB i -no c 0 h 1 <Qb�a V CS ee Fey�r � e$ �VV �a�appo h��~y EXHIBIT A, Page 2 of 28 rd. 0v. uu o es •e _LREW <<bGC 4 b e e t4 L. V 4 L. L. 4 U Cl G • Q C Q C C p e ere e a o0000 4 n h h O a t O�ONO �i 2Zm wQr4wC-i jjjj, a4 OL0.4 PIS December 29, 1995 EXHIBIT A, Page 3 of 28 RONALD CARROLL SURVEYORS 5302 Souni 31sr TEMPLE (817) 773-1447 Tompu, TExws 76502 KILLEEN (817) 526-01 l7 Page 1 of 2 Field Notes for the City of Georgetown, Texas for: RIGHT-OF-WAY OF PROPOSED NORTHWEST BOULEVARD, TRACT B Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet right-of-way road as it appears upon the map of REATA EAST, a Subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of the Williamson County Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line said Parker Tract, and then run south 58 degrees east (basis of bearing and plat call) along the south line of said Lot 13, Block C of REATA EAST for the north line of said Parker tract 20-31/ 100 feet to a 1/2 inch iron rod found for the northwest corner of a tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of said Deed Records, and being the northeast and beginning corner of the right-of-way tract being described. Thence south 32 degrees-10 minutes west along the west line of said Brossett,tract, 139-61/ 100 feet to a 1/2 inch iron rod found for an angle point in the south line of said Brossett tract (deed call is south 37 degrees-40 minutes west). Thence south 18 degrees-17 minutes east along the south line of said Brossett tract, 147-36/100 to a 5/8 inch iron rod set for the northwest corner. of a tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of said Deed Records, (deed call is south 12 degrees-53 minutes east). Thence south 44 degrees-10 minutes west along the west line of said Rondald Parker tract, 92-33/100 feet to a 5/8 inch iron rod set, being in a curve to the right whose radius is 535 feet, (deed call is south 46-degrees -51 minutes west). Thence northeasterly along said curve to the right, 377-61/100 feet to a 5/8 inch iron rod set in the north line of said Irene Parker Trust tract, for the south line of said REATA EAST SUBDIVISION, the long chord of said 377-61/100 feet arc is north 3 degrees-11 minutes east 369-82/100 feet, from said 5/8 inch iron rod set a 1/2 inch iron rod found for the southeast corner of Lot.2, Block A of said REATA EAST SUBDIVISION, being in the existing west right-of-way line of Northwest Blvd. bears north 58 degrees west 5-55/100 feet. EXHIBIT A, Page 4 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: RIGHT-OF-WAY OF PROPOSED NORTHWEST BOULEVARD, TRACT B Thence south 58 degrees east along the south line of said REATA EAST SUBDIVISION, for the north line of said Irene Parker Trust tract, 84-76/100 feet to the place of beginning and containing 0-49/100of an acre. Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RON CARROLL SURVEYORS OF Ronald Carroll '�P �01 4e,'f9 RONALD CARROLL 2025 9,f;O�E=sly.•{O SURy�� 95FN2\SURV\GEO—NW 0 ob p 4 Jb yid yas„o o � le Q V o G omOV,�� N s LN o;aee aZin 0 u 6 Q 4 Pao �u,4�cPoP y��~3 y y 9 T EXHIBIT A, Page 5 of 28 e / e y o: • i , o C#p a e caece c eao5 � 00000 0 nngpp �Nmoo m p�ONQ h hmo .r ovmRt N CC400 0 t t t t It --Ncfvaf ' emc,o 2LZZZ U �j �j �j 41414yyi �++a �11a • ti, V J J •E � a c_ se EXHIBIT A, Page 6 of 28 RONALD CARROLL SURVEYORS i3o2 SOUTH 31sr TEMPLE(317) 73-1447 TEMPLE. Text a 76502 K1uLEN (817) ; 2G-01 17 Page 1 of 2 December 29, 1995 Field Notes for the city of Georgetown, `texas for: RIGHT-OF-WAY OP PROPOSED NORTHWEST BOULEVARD, TRACT C Fart of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Rondald W. Parker, et al recorded in volume 12921 page 145 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet right-of-way road as it appears upon the map of REATA EAST, a Subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of the Williamson county Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line of a tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of said Dead Records, then run south 58 degrees east 20-31/100 feet to a 1/2 inch iron rod found for the northwest corner of a tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of said Deed Records; and then run south 32 degrees-10 minutes west along the west line of said Brossett tract, at 56-93/100 feet pass a 5/8 inch iron rod set, in all, a distance of 139-61/100 feet to a 1/2 inch iron rod found for the southwest corner of said Brossett tract, ( deed call is south 37 degrees-40 minutes west); and then run south 18 degrees-17 minutes east at 96-82/100 feet pass a 5/8 inch iron rod set, and continue in all, 14 7 -- 3 6/ 10 0 feet to a 5/8 inch iron rod set for the northwest corner of said Rondald Parker tract, and being the northwest and beginning corner of the right-of-way tract being described, (deed call is south 12 degrees-53 minutes east). Thence south 18 degrees-17 minutes east along the south line of said Brossett tract, for the north line of said Rondald Parker tract, at 159-23/100 feet pass a 5/8 inch iron rod set, and continue in all, 262-74/1.00 feet to a 1/2 inch iron rod found for an angle point in the common line of said Brossett and Rondald Parker tract, (deed call is south 15 degrees-34 minutes west). Thence south 61 degrees-24 minutes east along the south line of said Brossett tract, for the north line of said Rondald Parker tract, 360-33/ 100 feet to 1./2 inch iron rod found for an angle point in said Brossett and Rondald Parker tracts, (deed call is south 58 degrees-42 minutes east) . Thence south 76 degrees-16 minutes-30 seconds east along the common .Line of said Brossett and Rondald Parker tracts, 98-9/10 feet to a 5/8 inch iron rod set, being in a curve to the right whose radius is 785 feet, (deed call is south 73 degrees--32 minutes east). Thence southeasterly along said curve to the. right, 381--95/1.00 feet to a 5/8 inch iron rod set in the east line of said Rondald Parker tract, and being in the west line of Lot 1, Block 5 of NORTHWOOD OAKS, an addition in the City of Georgetown, in Williamson County, Texas, as it EXHIBIT A, Page 7 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: (continued) RIGHT -OF -RAY OF PROPOSED NORTHWEST BOULEVARD, TRACT C appears upon the map recorded in Cabinet C. Slide 180 of said Plat Records, the long chord of said 381-95/100 feet arc is south 42 degrees-10 minutes east 378-19/100. Thence south 12 degrees-17 minutes west along the west line of said Lot 1, Block 5 of NORTHWOOD OAKS, for the east line of said Rondald Parker tract, 2-13/100 feet to a 1/2 inch iron rod set for the southwest corner of said Lot 1, Block 5 of NORTHWOOD OAKS, and being in the north line of Northwest Blvd., also being an angle point in the east line of said Rondald Parker tract, (deed call is south 14 degrees-28 minutes-30 seconds west). Thence north 84 degrees-43 minutes west along the east line of said Rondald Parker tract, for the west line of NORTHWOOD OAKS Addition, 83-98/100 feet to a 5/8 inch iron rod set, being in a curve to the left whose radius is 715 feet, from said 5/8 inch iron rod set, a 1/2 inch iron rod found for an angle point in the east line of said Rondald Parker tract, being the northwest corner of Lot 9, Block 4 of said NORTHWOOD OAKS bears north 84 degrees-43 minutes west 16-65/ 100 feet, (deed call is north 82 degrees-06 minutes west). Thence northwesterly along said curve to the left, 499-14/100 feet to a 5/8 inch iron rod set at the end of said curve to the left, and being at the beginning of a curve to the right whose radius is 535 feet, the long chord of said 499-14/100 feet arc is north 51 degrees-49 minutes west 489-06/100 feet. Thence northwesterly along said curve to the right, 511-5/10 feet to a 5/8 inch iron rod set in the west line of said Rondald Parker tract, the long chord of said 511-5/10 feet arc is north 44 degrees-25 minutes-30 seconds west 492-24/100 feet. Thence north 44 degrees-10 minutes east along the west line of said Rondald Parker tract, 92-33/100 feet to the place of beginning and containing 1-50/100 acres, (deed call is north 46 degrees-51 minutes east) . Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RON CARROLL Zt� Ronald Carroll SURVEYORS 95FN2\SURV\GEO-NW EXHIBIT A. Page 8 of 28 Y.4 ti O O < O O�hN Ci Q : Ci ILI vuuuu o v C C C C C C O e e e e e e �p 00000) O N N �Nhn.n d d c o d 22Z22 CO). 4 a: o: o. EXHIBIT A, Page 9 of 28 RONALD CARROLL SURVEYORS 5302 Soimi 31 sr TemmE (817) 773-1447 TEmKx, TExAs 76502 Kju-EEN (817) 526-0117 Page 1 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: RIGHT-OF-WAY OF PROPOSED NORTHWEST BOULEVARD, TRACT D Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet road as it appears upon the map of REATA EAST, a subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F. Slide 90 of Williamson County Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line of a tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of said Deed Records, then run south 58 degrees east (basis of bearings and plat call) 20-31/100 feet to a 1/2 inch iron rod found for the northwest corner of said Brossett tract, and then run south 32 degrees-10 minutes west along the west line of said Brossett tract, at 56-93/100 feet pass a 5/8 inch iron rod set, and continue in all, 139-61/100 feet to a 1/2 inch iron rod found for an angle point in the west line of said Brossett tract, (deed call is south 37 degrees-40 minutes west); and then run south 18 degrees-17 minutes east along the southwesterly line of said Brossett tract, at 96-82/100 feet pass a 5/8 inch iron rod set, at 147-36/100 feet pass a 5/8 inch iron rod set for the northwest corner of a tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of said Deed Records, in all, 306-59/100 feet to a 5/8 inch iron rod set in a curve to the left whose radius is 465 feet for the northwest and beginning corner of the tract being described, (deed call is south 15 degrees-34 minutes west). Thence southeasterly along said curve to the left 328-66/100 feet to a 5/8 inch iron rod set at the end of said curve to the left, and being at the beginning of a curve to the right whose radius is 785 feet, the long chord of said 328-66/100 feet arc is south 51 degrees-34 minutes east 321-87/100 feet. Thence southeasterly along said curve to the right, 215-22/100 feet to a 5/8 inch iron rod set in the south line of said Brossett tract, and being in the north line of said Rondald Parker tract, the long chord of said 215-22/100 feet arc is south 63 degrees-57 minutes-45 seconds east 214-55/100 feet. Thence north 76 degrees-16 minutes-30 seconds west along the south line of said Brossett tract, 98-9/ 10 feet to a 1/2 inch iron rod found for an angle point in the south line of said Brossett tract, and being in the north line of said Rondald Parker tract, (deed call is north 73 degrees-32 minutes west). EXHIBIT A, Page 10 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: (continued) RIGHT-OF-WAY OF PROPOSED NORTHWEST BOULEVARD, TRACT D Thence north 61 degrees-24 minutes west along the south line of said Brossett tract, for the north line of said Rondald Parker tract, 360-33/100 feet to a 1/2 inch iron rod found for an angle point in said Brossett and Rondald Parker tracts, (deed call is north 58 degrees-42 minutes west). Thence north 18 degrees-17 minutes west continuing along the south line of said Brossett tract, for the north line of said Rondald Parker tract, 103-51/100 feet to the place of beginning and containing 0-20/ 100 of an acre, (deed call is north 15 degrees-34 minutes east). Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RO D CARROLL SURVEYO S OF �v g►, 1 It Ronald Carroll a RONAI-D CARROLL 2C25 :• I► M .1 ,� ai 95FN2\SURV\GEO-NW2 EXHIBIT A, Page 11 of 28 N �Al tt 110 e <s < achy eau • `oo<o O�hN e <mGpi c F q 0 4b 1 «sec -c 'a caccc c 00 h o 0 0 o c t�ne�om v `►nmc�m a O C C COI O N O C C O O 22222 WW4ito1c :� z:iziZ� :� aia4a. EXHIBIT A, Page 12 of 28 RONALD CARROLL SURVEYORS 5302 Same 31 sr TEMPLE (817) 773-1447 TEMP..E. TExAs 76502 KILLEEN (817) 526-0117 Page 1 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 1) Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet road as it appears upon the map of REATA EAST, a subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of Williamson County Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line of a tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of said Deed Records, then run south 58 degrees east (basis of bearings and plat call) along the south line of the REATA EAST SUBDIVISION, for the north line of the Irene Parker Trust tract, 20-31/100 feet to a 1/2 inch iron rod found for the northwest corner of said Brossett tract, and then run south 32 degrees-10 minutes west alone the west line of said Brossett tract, at 18-22/100 feet to a point being in a curve to the left whose radius is 455 feet for the northeast and beginning corner of the easement being described, (deed call is south 37 degrees-40 minutes west). Thence southwesterly along said curve to the left 257-85/100 feet to a point being in the south line of said Brossett tract, for the north line of a tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of said Deed Records, the long chord of 257-85/100 feet arc is south 3 degrees-18 minutes west 254-41/100 feet. Thence north 18 degrees-17 minutes west along the south line of said Brossett tract, for the north line of said Rondald Parker tract, at 11-91/100 feet pass a 5/8 inch iron rod set for the northwest corner of said Rondald Parker tract, and continue in. all, 62-45/100 feet to a 5/8 inch iron rod set in the beginning of a curve to the right whose radius is 465 feet, (deed call is north 15 degrees-34 minutes east). Thence northeasterly along said curve to the right, 163-33/100 feet to a 5/8 inch iron rod set in the west line of said Brossett tract, the long chord of said 163-33/100 feet arc is north 4 degrees-49 minutes east 162-5/10 feet. Thence north 32 degrees-10 minutes east along the west line of said Brossett tract, 38-71/100 feet to the place of beginning and containing 0-047/1000 of an acre. EXHIBIT A, Page 13 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: (continued) PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 1) Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as north 58 degrees west. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RON CARROLL SURVEYORS P OF Ronald Carroll R0-NALD CARROLI- 2025 !: Q o �r sua`+ 95FN2\SURV\GEO-NW2 EXHIBIT A, Page 14 of 28 b ;i � - P 1 oQ� o= it Lt « < oo<o o:hh CC�O rrrr <04c>O = t; 142RR u u u u v e C C C C C c a a a c a w o000a .�mQo 00000 r N rrrrr N -Nn�m 2�222 a�aaa EXHIBIT A, Page 15 of 28 RONALD CARROLL SURVEYORS 5302 Sours+ 31sr TEmmE (817) 773-1447 TEMPLE, TExns 76502 KaLEF-N (817) 526-0117 Page 1 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 2) Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east right-of-way line of Northwest Blvd., a 70 feet road as it appears upon the map of REATA EAST, a subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of Williamson County Plat Records, said iron rod being the southwest corner of Lot 13, Block C of said REATA EAST, and being in the north line of a tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of said Deed Records, then run south 58 degrees east (basis of bearings and plat call) 20-31/100 feet to a 1/2 inch iron rod found for the northwest corner of said Brossett tract, and then run south 32 degrees-10 minutes west along the west line of said Brossett tract, at 56-93/100 feet pass a 5/8 inch iron rod set, and continue in all, 139-61/100 feet to a 1/2 inch iron rod found for an angle point in the west line of said Brossett tract, (deed call is south 37 degrees-40 minutes west); and then run south 18 degrees-17 minutes east along the southwesterly line of said Brossett tract, at 96-82/100 feet pass a 5/8 inch iron rod set, at 147-36/100 feet pass a 5/8 inch iron rod set, and continue in all, 232-23/100 feet to a point being at the beginning of a curve to the left whose radius is 455 feet for the northwest and beginning corner of the easement being described. Thence southeasterly along said curve to the left, 382-62/100 feet to a point at the end of said curve to the left, and being at the beginning of a curve to the right whose radius is 795 feet, the long chord of said 382-62/100 feet arc is south 47 degrees-43 minutes-30 seconds east 371-45/100 feet. Thence southeasterly along said curve to the right, 244-03/100 feet to a point in the south line of said Brossett tract, for the north line of a tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of said Deed Records, the long chord of said 244-03/100 feet arc is south 63 degrees-01 minutes-20 seconds east 243-07/100 feet. Thence north 76 degrees-16 minutes-30 seconds west along the south line of said Brossett tract, for the north line of said Rondald-Parker tract, 27-77/100 feet to a 5/8 inch iron rod set, and being in a curve to the left whose radius is 785 feet, (deed call is north 73 degrees-32 minutes west). EXHIBIT A, Page 18 of 28 RONALD CARROLL SURVEYORS 5302 Soimi 31 sr TEmPLE (817) 773-1447 Trumpu. TEXAS 76502 KILuEN (817) 526-01 17 Page 1 of 2 December 29, 1995 Field Notes for the City of Georgetown, -Texas for: PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 3) Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod set in the north right-of-way line of Northwest Blvd., a 70 feet road as it appears upon the map of REATA EAST, a subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of Williamson County Plat Records, for the southwest corner of Lot 1, Block 5 of NORTHWOOD OAKS, an Addition in the City of Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet C, Slide 180 of said Plat Records, being an angle point in the east line of said Rondald Parker tract, and then run north 12 degrees-17 minutes east along the west line of said Block 5 of NORTHWOOD OAKS, for the east line of said Rondald Parker tract, 2-13/100 feet to a 5/8 inch iron rod set, being in a curve to the left whose radius is 785 feet, and being the southeast and beginning corner of the easement being described, (deed call is north 14 degrees-28 minutes-3'0 seconds east). Thence northwesterly along said curve to the left, 381-95/100 feet to a 5/8 inch iron rod set in the north line of said Rondald Parker tract, for the south line of a tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of Deed Records, the long chord of said 381-95/100 feet arc is north 42 degrees-10 minutes west 378-19/100 feet. Thence south 76-degrees-16 minutes-30 seconds east along the south line of said Brossett tract, for the north line of said Rondald Parker tract, 27-77/100 feet to a point being in a curve to the right whose radius is 795 feet, (deed call is south 73 degrees-32 minutes east). Thence southeasterly along said curve to the right, 349-14/100 feet to a point being in the west line of said Lot 1, Block 5 of NORTHWOOD OAKS, for the east line of said Rondald Parker tract, the long chord of said 349-14/100 feet arc is south 41 degrees-38 minutes-50 seconds east 346-34/100 feet. Thence south 12 degrees-17 minutes west along the west line of said Lot 1, Block 5 of NORTHWOOD OAKS, for the east line of said Rondald Parker tract, 15-26/100 feet to the place of beginning and containing 0-083/1000 of an acre, (deed call is south 14 degrees-28 minutes-30 seconds west). EXHIBIT A, Page 19 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, -Texas for: (continued) PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 3) Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RON CARROLL SURVEYOR OF S. Ronald Carroll ��o' d RONALD CARROLL 2025 *: Q 'o SUM 95FN2\SURV\GEO-NW2 0 Op0 \tSo F ! EXHIBIT A, Page 20 of 28 h� e ou v oo<o o:ha COrC t 1 1 t <0LGO V t V t 4199.4.' V 4 V 0 L vvuuu `a a4aec c oveee 0 0 0 0 0 N mRm � o M C O C O O N I t t I t h -•Nn•►�n UZ 2 U W 9d cl 4 EXHIBIT A, Page 21 of 28 AN945 December 29, 1995 RONALD CARROLL SURVEYORS 5302 SoL m131 sr TF-mmE (817) 773-1447 TEMPLE, Texas 76502 K(U.fZN (817) 526-01 17 Page 1 of 2 Field Notes for the City of Georgetown, Texas for: PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 4) Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the east line of said Parker tract, for the northwest corner of Lot 9, Block 4 of NORTHWOOD OAKS, an Addition in the City of Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet C, Slide 180 of the Williamson County Plat Records, and being in the south line of Northwest Blvd., and then run south 84 degrees-43 minutes east along the west line of said NORTHWOOD OAKS Addition, for the east line of said Parker tract, 16-65/100 feet to a 5/8 inch iron rod set for the northeast and beginning corner of the easement being described. Thence north 84 degrees-43 minutes west along the west line of said NORTHWOOD OAKS Addition, for the east line of said Parker tract, 12-6/10 feet to a point being in a curve to the left whose radius is 705 feet, (deed call is north 82 degrees-06 minutes west). Thence northwesterly along said curve to the left, 484-56/100 feet to a point at the end of said curve to the left, being at the beginning of a curve to the right whose radius is 545 feet, the long chord of said 484-56/100 feet arc is north 52 degrees-07 minutes-30 seconds west 475-08/100 feet. Thence northwesterly along said curve to the right, 515-58/100 feet to a point being in the west line of said Parker tract, the long chord of said 515-58/100 _feet arc is north 44 degrees-43 minutes west 496-57/100 feet. Thence north 44 degrees-10 minutes east along the west line of said Parker tract, 11-38/100 feet to a 5/8 inch iron rod set, and being in a curve to the left whose radius is 535 feet, from said 5/8 inch iron rod set, another 5/8 inch iron set for the northwest corner of said Parker tract, and being in the south line of a tract described in the deed to Frances Jean Brossett recorded in volume 1861, page 208 of said Deed Records bears north 44 degrees-10 minutes east 92-33/100 feet, (deed call is north 46 degrees-51 minutes east). Thence southeasterly along said curve to the left, 511-5/10 feet to a 5/8 inch iron rod set at the end of said curve to the left, and being at the beginning of a curve to the right whose radius is 715 feet, the long chord of said 511-5/10 feet arc is south 44 degrees-25 minutes-30 seconds east 492-24/100 feet. EXHIBIT A, Page 22 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: (continued) PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 4) Thence southeasterly along said curve to the right, 499-14/100 feet to the place of beginning and containing 0-23/100 of an acre, the long chord of said 499-14/100 feet arc is south 51 degrees-49 minutes east 489-06/100 feet. Basis of bearings is taken from the south line of said REATA EAST, a Subdivision situated in the City of Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F Slide 90 of said Plat Records, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 RO D CARROLL SURVEYORS A OF Ronald Carroll A, a% RONALD CARROLL 2025 SUR4�� 95FN2\SURV\GEO-NW2 Og� OPv 0�%O",5,p 4 •f • w i t EXHIBIT A, Page 23 of 28 a- t L <mUQI L 4 L l V V V V * M wwCim JJa�s Ck4cc EXHIBIT A, Page 24 of 28 RONALD CARROLL SURVEYORS 5302 Sovmi 31sr Temn-E (817) 773-1447 TEmmE, Texas 76502 KILLEEN (817) 526-0117 Page 1 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 5) Part of the NICHOLAS PORTER SURVEY, Abstract Number 497, situated in Georgetown, in Williamson County, Texas, and embracing a portion of the tract described in the deed to Irene W. Parker Trust recorded in volume 410, page 374 of the Williamson County Deed Records. Commencing at a 1/2 inch iron rod found in the north line of said Parker tract, for the southwest corner of Lot 13, Block C of REATA EAST, a Subdivision situated in Georgetown, in Williamson County, Texas, as it appears upon the map recorded in Cabinet F, Slide 90 of the Williamson County Plat Records, and being in the east line of Northwest Blvd., and then run north 58 degrees west (basis of bearings and deed call) along the south line of said REATA EAST, for the north line of said Parker tract, 64-45/100 feet to a 5/8 inch iron rod set, being in a curve to the left whose radius is 535 feet. Thence southwesterly along said curve to the left, 377-61/100 feet to a 5/8 inch iron rod set, being in the west line of a tract described in the deed to Rondald W. Parker, et al recorded in volume 1292, page 145 of said Deed Records, the long chord of said 377-61/100 feet arc is south 3 degrees-11 minutes west 369-82/100 feet, from said 5/8 inch iron rod set, another 5/8 inch iron rod set for the northwest corner of said Rondald W. Parker tract, bears north 44 degrees-10 minutes east 92-33/100 feet. Thence south 44 degrees-10 minutes west along the west line of said Rondald W. Parker tract, 11-38/100 feet to a point being in a curve to the right whose radius is 545 feet, (deed call is south 46 degrees-51 minutes west). Thence northeasterly along said curve to the right, 391-66/100 feet to a point being in the north line of said Irene Parker tract, and being in the south line of Lot 2, Block A of said REATA EAST, the long chord of said 391-56/100 feet arc is north 2 degrees-58 minutes-30 seconds east 383-29/100 feet. Thence south 58 degrees east along the south line of said Lot 2, Block A of REATA EAST, for the north line of said Irene Parker tract, at 4-56/100 feet pass a 1/2 inch iron rod found for the southeast corner of said Lot 2, Block A of REATA EAST, and continue in all, 10-11/100 feet to the place of beginning and containing 0-088/1000 of an acre. EXHIBIT A, Page 25 of 28 Page 2 of 2 December 29, 1995 Field Notes for the City of Georgetown, Texas for: (continued) PROPOSED 10 FEET PUBLIC UTILITY EASEMENT FOR NORTHWEST BLVD. (NO. 5) Basis of bearings is taken from the south line of said REATA EAST SUBDIVISION, being the north line of said Brossett tract, as south 58 degrees east. See attached 24 inch by 36 inch Master Drawing that accompanies these field notes. Surveyed December 29, 1995 F Ronald Carroll RONALD ICARROLL - 9 2c25 E O i �V\GEO-NW2 a a e � ��ZF9 lQ��G omcV °v'�a < C3 "m 4 O O .Feel 0 >o°e �q�Ce h � h 4� EXHIBIT A, Page 26 of 28 �v. 0 ! \. 5;1✓� t� tJ o�b�4� I l ` \ �. t I } \I I t W 1 t FFF 1 t 1 t \ 1 L L L 4 L u e < < p i, eeeee e 4 c.nnob �c vz o o< ° v e O�ONO t -• CO�C N - ,Ncfv�n 1 t 11 sa 22222 (<.mc,FO. Utr C6-i� cawrQ ki 1 e • 1 � I-c V < d oY e k t t Js e .rrzsf �j--T------- IA.o1.rrs I,,�� 7T10 _ T% ,A- W5 EXHIBIT A, Page 27 of 28 CITY OF GEORGETOWN, TEXAS ANNEXATION SERVICE PLAN APPROXIMATELY 80.3 ACRES IN THE NICHOLAS PORTER SURVEY, LOCATED NORTH OF WILLIAMS DRIVE (RM2338) AND SOUTH OF LAKEWAY BOULEVARD Introduction This service plan has been prepared in accordance with Texas Local Government Code, Chapter 43 - Municipal Annexation. This requires that the service plan provide for the extension of full municipal services to the area to be annexed by any of the methods by which it extends services to any other area of the municipality. Police Protection Regular and routine patrolling of streets, responses to calls, and other police services will be provided upon the effective date of the annexation. Fire Protection and Code Enforcement Fire protection and prevention services are currently being provided to the area through an agreement with Williamson County. These services will continue to be provided to the area upon the effective date of the annexation. Upon the effective date of the annexation, the City Code Enforcement Officer will periodically patrol streets in the area to ensure that all properties are in conformance with City Code. Solid Waste Collection Solid waste collection and disposal services will be provided upon the effective date of the annexation, in accordance with the rates, terms and conditions contained in the City Code. Water Service Water lines will be extended in accordance with City policy. The City has a Utility Expansion and Improvement Policy, which is described in this service plan. Sewer Service Wastewater lines -will be extended in accordance with City policy. The City has a Utility Expansion and Improvement Policy, which is described in this service plan. Maintenance of Roads, Streets, and Drainage Roads, streets and drainage facilities dedicated to the public will be maintained according to City Code and policy upon the effective date of the annexation. Street Lighting Street lighting will be made available upon the effective date of the annexation, upon request of the property owners, in accordance with City Code and policy. Annexation Service Plan, Page 1 of 2 EXHIBIT A, Page 28 of 28 Parks and Recreation Parks and recreation facilities dedicated to the public will be maintained according to City Code and policy upon the effective date of the annexation. Recreation services will be provided to all residents in accordance with the rates, terms and conditions contained in the City Code. Planning and Zoning Upon the effective date of the annexation, the planning and zoning jurisdiction of the City will extend to this area. The area will be zoned A (Agricultural), unless otherwise approved through regular procedures. Inspection Services All inspection services, including building, electrical, plumbing, etc., provided by the City will be extended to the area upon the effective date of the annexation. Library Services Library services will be provided to all residents in accordance with the rates, terms, and conditions contained in the City Code upon the effective date of the annexation. Other Services Other services provided by the City, such as animal control, court, and general administration, will be made available upon the effective date of the annexation, in accordance with the City Code and policies. Utility Expansion and Improvement Policy City Ordinance Number 900404, a Utility Expansion and Improvement Policy, guides the planning, design, construction, operation, and maintenance of all utility system improvements, including water, wastewater and electrical service. Annexation Service Plan, Page 2 of 2 Council Meeting Date: April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT Consider approval of a change order reducing the cost of the Reedholm Instruments Building by $48,200.00. ITEM SUMMARY In an effort to reduce the costs involved in the construction of the Reedholm Instruments facility, the architect, City staff and the Reedholms reviewed the specifications for cost reduction possibilities. The staff is recommending approval of the attached change order. Most of the changes recommended relate to the aesthetic appearance of the facility. Nc structural or dimensional changes were made. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Approval of this change order will reduce the cost of the facility by $48,200.00 COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) 1. Change order Submitted By: Terry Jones, Purchasing Director Hartley Sappington, Director of Community Services CHANGE We -ORDER cONMMR A1A DOCUMENT G701 ARCNITECI' FOLD PROJECT: HEDHOLM INSTRUMENTS CHAN ORDER NUMBER. 1 (name, address) TO CONTRACTOR: (name, address) #4 Sierra Way Georgetown, Texas 78628 Dorsey Construction P.O. Box 314 Georgetown, Texas 78627 The Contract is changed as follows: D.4TE, April 9, 1996 ARCHITECT'S PROJECT NO: Rdhm01 CONTRACT DATE: April 9, 1996 CONTRACT FOR: New facility 1). Reduce building elevation from 832.61 to 831.81 and the remainder of the site will be lowered accordingly. ($5,000.00) 2). Delete concrete paving at rear of building except a 10' x 15' dumpster pad. Replace with 1 1/2" asphalt. ($6,000.00) 3). Delete ribbon curbs adjacent to sidewalks and flume. ($4,100.00) 4). Delete pavers at drive, replace with scored concrete. ($7,000.00) 5). Delete rear screen wall. Add berm and shrubbery ($1.000 shrubbery allowance included). ($11,000.00) 6). Delete insulcast door at main entry. Replace with narrow stile door. Delete thermal break at window frames. ($3,300.00) 7). Delete ceramic tile at restroom walls, except at the "wet' walls. Install c.t. to 5'-0" behind at wall with water closets and urinals. Delete ceramic tile at floor, add vinyl floor tile. ($3,700.00) 8): Delete foil faced insulation at exterior wall. Install kraft faced insulation. ($2,100.00) 9). Delete 4" polyiso. insulation. Replace with 2.6", R-19. ($2,000.00) 10). Delete mechanical roof screens. Raise height of building (parapet) by 1'-0" around the front and two ends of the perimeter of the building. ($6,000.00) 11). Add 1500sf of 6" compacted base and seal coat for fire truck access at rear of building. ($2,000.00) 12). Delete Section 00545 Wage Rates. Replace with attached wage rates, sheet 1 through 3. (no change) Not valid until signed by the Owner, Architect, and Contract e original (Contract Sum)(Guaranteed Maximum Price) was .......................... .........$ 603,000.00 Net change by previously authorized Change Orders ........................................... .$ 00.00 The (Contract Sum)(Guaranteed Maximum Price) prior to this Change Order was ........................$ 603,000.00 The (Contract Sum)(Guaranteed Maximum Price)will be (inereased)(decreased) (unchanged) by this Change Order in the amount of ................................. .$ 48,200.00 The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order will be ........... $ 554,800.00 The Contract Time will be (increased)(decreased)(unchanged) by ...............................................( 0 ) days. The Date of Substantial Completion as of the date of this Change Order is ................................ December 5, 1996 1113 Architects, Inc DORCON, INC Cityof Georgetown ARCHITECT CONTRACTOR OWNER 401 W. 6th Street P.O. Box 314 609 Main Street Address Address Address Georgetown. Texas 78626 Georgetown, Texas 78627 Geor etown Texas 78627 M. DATE 0000� M DATE DATE Council Meeting Date: April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT Consider award of the bid for the mechanical, electrical and plumbing of the Reedholm Instruments Building to Dorsey Construction in the amount of $159,000.00. ITEM SUMMARY Bids were received for the mechanical, electrical and plumbing of the Reedholm Instruments Building. The staff recommendation is to award this bid to the only bidder responding, Dorsey Construction of Georgetown. The mechanical/electrical/plumbing portions of this project were bid separately in order to ensure that all bidding legal requirements were met. When the project was designed, the specification utilized for bidding the mechanical/electrical/plumbing was a design/build type. In Texas a design/build specification for municipal construction projects is prohibited. In order to expedite the bidding process, the mechanical/electrical/plumbing portions were removed from the original specification and rebid using appropriate specifications. SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt.) Funding for this item will be handled in the same manner as the construction, which was outlined in the previous agenda item. COMMENTS (from City Attorney, staff, boards and commissions) none ATTACHMENTS (list individually) none Submitted By: Terry Jones, Purchasing Director Hartley Sappington, Director of Community Services Council Meeting Date: April 9, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT Consider award of a bid for the construction of the Reedholm Instrument Construction in the amount of $603,000.00 s facility to Dorsey ITEM SUMMARY Bids were received for the construction of a 7,500 square foot facility known a Instruments Building. The staff is recommending an award be made to t s the Reedholm Construction of Georgetown. he low bidder, Dorsey This facility is being constructed as part of the economic development ro assistance for companies to locate in Georgetown. Reedholm has occu p gram that provides Georgetown for approximately one year. pied leased space in SPECIAL CONSIDERATIONS none FINANCIAL IMPACT (cost of item, fund and division name, budgeted amt. Funding for this project will be accomplished by a combination of a grant Fund, a loan from the City of Georgetown and other private financing sources. C the Texas Capital project is contingent upon approval of all financing. The City)s portion of the fin anConstruction of this in account 610-010-5471-00 Electric Fund Operating Transfers in the amount was budgeted mount of $125, 000.00. COMMENTS (from City Attorney, staff, boards and commissions none ATTACHMENTS (list individually) 1. Bid tabulation Submitted By: Terry Jones, Purchasing Director Hartley Sappington, Director of Community Services REEDHOLM INSTRUMENTS BUILDING BID TABULATION Dorsey Construction Richmond Construction Smith Contracting AMOUNT $603,000.00 $613,340.00 $6751)784.00