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HomeMy WebLinkAboutAgenda_GEDCO_04.03.2000AGENDA FOR MEETING OF ECONOMIC DEVELOPMENT TASK FORCE SCHEDULED TO BE HELD MONDAY, APRIL 3, 2000 AT 5:15 P.M. IN THE CITY COUNCIL CHAMBER AT CITY HALL. Notice is hereby given that the Economic Development Task Force established by the Georgetown City Council will hold a Meeting on Monday, April 3, 2000, at 5:15 p.m, in the City Council Chambers an the City Hall of Georgetown, Texas t AGENDA 1. Registration of Attendance for Task Force members. 2. Consideration of projected termination time for meeting. Review of proposed recommendations. 4. Deliberation and adoption of responses and/or recommendati to City Council concerning issues. ons 5. Establish and/or confirm Next meeting date, time and agenda. g a. 6. Adjourn CERTIFICATE OF POSTING I, Sandra D. Lee, City Secretary for the City of Georgetown Texas, do hereby certify that this Notice of Meeting was Posted o bulletin board located outside of the Council Chambers a n the readily accessible to the general place day of 2000 atg public at all times on the C` ," for at least 72 continuous hou s'C�'and remained so posted said meeting, preceding the scheduled time of SANDRA D. LEE, City Secretary EDr►4.3.ACN(WPBC/1p6) ORGANIZATION RECOMMENDATIONS As we consider the recommendations for organizational form for economic development as required by the charge given us by the City Council, we believe that any organizational recommendations from the Task Force must address the following issues: 1. It must be very clear that the needs and desires of the citizens of our community are defined, assimilated, accommodated and protected. 2. We must be clear as to how economic development vision, goals, policies and strategy are set. 3. We must be very clear as to who directs and measure CVB and E.D. staffs' performances. 4. We must be very clear who sets and approves CVB and E.D. budgets. 5. We must be certain that economic development decision making power is adequately distributed. 6. We must be certain that economic development vision, goals, policies and strategy transcend short term changes in elected positions. 7. We must be certain that resources, people and money can be properly administrated. 8. We must be certain that prospects can be handled seamlessly and efficiently. 9. We must be certain that the proprietary nature of economic development information can be protected. 10. We must be convinced that E.D. (such as form, public/private partnership or other) selected is the most effective way to carry out economic development in our community. 11. We must be convinced that whatever E.D. form is selected will give CVB the best opportunity to maintain focus. 12. We must be clear in defining boards which oversee CVB or E.D. as either advisory or governing. 13. We must be convinced that the process for E.D. decision making is explicit and transparent to our citizens. So it is with careful deliberation and full consideration for the above that we make the following organizational OPERATIONAL ISSUES Following formalization of public policy regarding economic development and creation of supporting organizations, it is then important to insure that E.D.'s performance by staff is properly directed and monitored. The E.d. Task Force recommends the following outline be used periodically by the approval of the governing body to review and assess E.D. staff performance. 1. How well does CVB or E.D. staff perform as a team? 2. Are policies and strategies understood and carried out? 3. Are goals achieved? 4. Are people and money resources properly administered? 5. Are the measurable and acceptable returns on resources spent? 6. Is E.D. information handled professionally? 7. Are E.D. properties handled seamlessly and efficiently? 8. Are communications adequate and timely at all levels and yet sensitive to proprietary need? 9. Is adequate information developed and communicated when approvals are sought? Is the proprietary nature of information protected at all times? 10. Are there ever embarrassing surprises at any level? 11. Is E.D. understood as a long term process and treated accordingly? OPE ATWNAL M&WPBc106 POLICY RECOMMENDATIONS The Task force recommends that the following issues must be clear policy affirmation and direction by City Council: given 1. There must be a clear, well articulated and broadly embraced vision of what we want Georgetown to in 5, 10, 15 and 20 years. look like 2. In keeping with 1 above, there must be a clear well articulated supporting vision for the desired economic profile of Georgetown and how economic development will be used to achieve that vision. 3. The City Council must not only enthusiastically support the actions required to develop the above visions, it must also develop or cause to be developed clear strate to achieve the visions. gy 4. City Council must insure that the public is protected s visions and strategies are set. The needs and desires o, the citizens of the community must be defined assimilated, accommodated and ' accountability must be assimilated accommodate Public Protected as well. d and 5. City Council must address and define whether ublic- private partnership is the most effective way to carry out economic development or whether there is a better alternative. 6. Council policy must insure that there are measurable a nd acceptable returns on public resources spent for economic development. 7. Council must clearly define how economic development goals, policies and strategies are set and how budgets are established and approved. This must be done in such a manner as to insure that economic development policies and strategy transcend short term changes in elected Positions. 8. Council policy must insure that economic development is carried out within a structure that distributes decision making power in such a manner as to preclude s ecial interest control. P POLICY-RW-WPEC 1 od FINAL REPORT (PROPOSED OUTLINE) *Introduction - Charge by Council and Executive Summar y •Task Force Members (name & occupation) (See Tab Section A) *Structure for this Report •Task Force Actions *Minutes of Meetings (See Tab Section B for Copies) •Interviews with other Cities (See Tab SectionC for report) *Policy Issues/Recommendations •Organizational_Issues/Recommendations -Operational Issues/Recommendations *Summary and Conclusions MA--REP-wPWj0d NOTES OF THE MEETING OF THE ECONOMIC DEVELOPMENT TASK FORCE THURSDAY, MARCH 23, 2000 Bill Connor called the meeting to order at 5.16 p.m. in the Georgetown City Council Chamber. Sixteen of the twenty-two members of the Task Force were in attendance, thus constituting a quorum. Connor asked the members for input on the Policy, Operational, and Organizational Issues as compiled by he and Co -Chair Don Collier. He asked them to determine which of the proposed issues should be kept on the list. Connor told members they would receive a revised list of issues to review in preparation for the recommendation to the Council. It was determined that the next meeting would be held in the Council Chamber on Monday, April 3, 2000, at 5:15 p.m. The meeting was adjourned by 6:30 p.m. sl f?Ccoq AGENDA PAC-'-�T - Or APM 3, 2-ouo PIT6, 11 W. H. CONNOR Attorney at Law Bank o rica B ' ' g 624 S. Austin Ave., Suite 101 Georgetown, Texas 78626 Telephone: 5121863-45 76 Telecopier. 5121869-3496 March 30, 2000 Economic Development Task Force Members Georgetown, Texas Greetings: We have a scheduled meeting for Monday, April 3, 2000 at 5:15 p.m. in the City Council Chamber for the City of Georgetown. It is my objective for the Task Force to confirm and adopt recommendations in the three general categories. Then the Task Force needs to draft a set of general response recommendations to the City Council. Don Collier and I have prepared the enclosed draft of recommendations in the three categorized areas (policy, organization and operation). These are of course subject to the Task Force as a whole accepting, modifying or rejecting them. I ask that you review these proposed recommendations so that we can be prepared to move forward in a knowledgeable and organized manner at the meeting. In order to enable us to have a common understanding of the meaning of words such as vision, goals, objectives and similar terms, we will try to have a set of definitions which we can adopt available for you at the meeting. That way we are all operating with the same understanding of the terminology we are using. Thank you. I look forward to seeing you at the meeting on the third. Very truly yours, A�f - - —r W. H. CONNOR WHC/kog IDTF4-3.LTR-2D4