HomeMy WebLinkAboutMinutes_SPCS_01.13.20231
Minutes of Meeting of the
Strategic Partnerships for Community Services
of the City of Georgetown, Texas
January 13, 2023
The Georgetown Strategic Partnerships for Community Services met on January 13, 2023 at 9:30 AM in the
CC Council Conference Room at 510 W 9th St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users
route through Relay Texas at 711.
The following Members were in attendance:
Present were: Paul Secord (Board Chair), Jennifer Ridings-Myhra, Alexia Griffin
Absent were: Carly Kehoe, Jerry Huffman
Staff Attending: Jessica Clarke, Assistant to the City Manager & Board Staff Liaison, Shannon Biddle,
Executive Assistant for the City Manager
Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the meeting room. Clearly print your name and the letter of the item on which you wish
to speak and present it to the Board Liaison prior to the start of the meeting. You will be called forward to speak
when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting
being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for
six minutes, it is permissible to use another requestor’s granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form and be present
at the meeting.
On a subject not posted on the agenda: A request must be received by the Advisory Board or Commission Liaiso
prior to the day the agenda for this meeting is posted. Each speaker will be given three minutes to address the
Board or Commission members. No action can be taken.
1. Regular Session
1.A Grant Process Improvements Discussion
Discuss results of the Lean A3 exercise which generated ideas for streamlining the
grant application and review process. Discuss potential changes to improve the
customer's experience as they submit their application and provide follow up
documentation, as well as to improve the reviewers' experience in processing and
scoring applications. This is a workshop discussion to identify any inefficiencies in the
existing process; no action will be taken.
Jessica presented a power point recapping the April 2022 process improvement workshop.
Discussion on challenges of the existing grant process and opportunities to improve the grant application and
review processes.
Discussion on specifically what elements of the grant application form are redundant or unnecessary and could be
2
removed from the form to streamline the application process.
Discussion on immediate action items or “low-hanging fruit” that could be quickly implemented for process
improvement. Group categorization of opportunities to improve into quick wins with high impact, long-term
projects with high impact, or low impact actions.
No votes were taken. Staff agreed to return with a revised application form for the Board to review at the next
meeting.
Adjournment
These minutes were approved at the meeting of _____________________.
_____________
Chair
_____________
Attest