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HomeMy WebLinkAboutRES 040924-4.O - Closure of ROW for Two Step InnRESOLUTION NO. Noql - I.C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION RELATED TO THE TEMPORARY CLOSURE OF STATE RIGHT OF WAY RELATED TO THE TWO STEP INN FESTIVAL; REPEALING CONFLICTING RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the State under the provisions of the Texas Administrative Code, Section 22.12, has the ability to authorize the closure of a segment of the state highway system for no more than seven consecutive days if such action serves a public purpose and is consistent with the safety and convenience of the traveling public. This section prescribes the policies and conditions by which an individual, private entity, or governmental entity may obtain such approval; and WHEREAS, the Two Step Inn Festival will be held in San Gabriel Park on April 20 and 21, 2024 hosted by C2; and WHEREAS, C2 has to have a Traffic Control Permit and Special Use Permit with the State of Texas; WHEREAS, their Traffic Control Plan shows the use of State Right of Way for shuttles, buses, and ride -share drop offs and puck -ups along Austin Avenue from Williams Drive to Apple Creek Drive; and WHEREAS, this Agreement is required to be submitted in order to have an approved Traffic Control Permit and Special use Permit with the State of Texas; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section 1. The meeting at which this resolution was approved was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Section 3. The City Council of the City of Georgetown recognizes that the Two Step Inn Festival serves a public purpose and approves the Agreement for the Temporary Closure of State Right of Way within Georgetown along Austin Avenue between Williams Drive and Apple Creek Drive, attached hereto as Exhibit A. Resolution Numbero/6q z* 4, C Page 1 of 2 Subject: Temporary Closure of State Right of Way for Two Step Inn Festival Date Approved: Section 4. All resolutions that conflict with the provisions of this resolution are hereby repealed, and all other resolutions of the City not in conflict with the provisions of this resolution shall remain in full force and effect. Section 5. If any provision of this resolution, or application thereof, to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this resolution, which can be given effect without the invalid provision or application, and to this end the provisions of this resolution are hereby declared to be severable. Section 6. The Mayor is hereby directed to execute, and the City Secretary to attest thereto on behalf of the City, the Agreement for the Temporary Closure of State Right of Way. Section 7. The Mayor is hereby authorized to sign this resolution and the City Secretary to attest. This resolution shall become effective and be in full force and effect immediately in accordance with the provisions of the City Charter of the City of Georgetown. PASSED AND APPROVED on the of , ATTEST: E CJTY OF GEO 4qw/�- / / ZZ Rob n Densmore, City Secretary osh ch eder, Mayor APPROVED AS TO FORM: Skye . ass n. City Attorney Resolution Number: D Og2� Ll D� Page 2 of 2 Subject: Temporary Closure of State Right of Way for Two Step Inn Festival Date Approved: Agreement No. STATE OF TEXAS § COUNTY OF TRAVIS § AGREEMENT FOR THE TEMPORARY CLOSURE OF STATE RIGHT OF WAY THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State," and the City of Georgetown, a Texas Home -Rule , a municipal corporation, acting by and through its duly authorized officers, hereinafter called the "local government." W I T N E S S E T H WHEREAS, the State owns and operates a system of highways for public use and benefit, including Austin Avenue , in Williamson , County; and WHEREAS, the local government has requested the temporary closure of Austin Avenue for the purpose of the Two Step Inn Festival from April 20, 2024to April 21, 2024as described in the attached "Exhibit 'A," hereinafter identified as the "Event;" and WHEREAS, the Event will be located within the local government's incorporated area; and WHEREAS, the State, in recognition of the public purpose of the Event, wishes to cooperate with the City so long as the safety and convenience of the traveling public is ensured and that the closure of the State's right of way will be performed within the State's requirements; and WHEREAS, on the 9th day of Aril , 20 24 the Georgetown City Council passed Resolution / Ordinance No. . , attached hereto and identified as "Exhibit B," establishing that the Event serves a public purpose and authorizing the local government to enter into this agreement with the State; and WHEREAS, 43 TAC, Section 22.12 establishes the rules and procedures for the temporary closure of a segment of the State highway system; and WHEREAS, this agreement has been developed in accordance with the rules and procedures of 43 TAC, Section 22.12; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT Article 1. CONTRACT PERIOD This agreement becomes effective upon final execution by the State and shall terminate upon completion of the Event or unless terminated or modified as hereinafter provided. Traffic —Traffic —Closure Incorporated (TEA30A) Page 1 of 8 Rev. 05/02/2008 Agreement No. Article 2. EVENT DESCRIPTION The physical description of the limits of the Event, including county names and highway numbers, the number of lanes the highway has and the number of lanes to be used, the proposed schedule of start and stop times and dates at each location, a brief description of the proposed activities involved, approximate number of people attending the Event, the number and types of animals and equipment, planned physical modifications of any man- made or natural features in or adjacent to the right of way involved shall be attached hereto along with a location map and identified as "Exhibit C." Article 3. OPERATIONS OF THE EVENT A. The local government shall assume all costs for the operations associated with the Event, to include but not limited to, plan development, materials, labor, public notification, providing protective barriers and barricades, protection of highway traffic and highway facilities, and all traffic control and temporary signing. B. The local government shall submit to the State for review and approval the construction plans, if construction or modifications to the State's right of way is required, the traffic control and signing plans, traffic enforcement plans, and all other plans deemed necessary by the State. The State may require that any traffic control plans of sufficient complexity be signed, sealed and dated by a registered professional engineer. The traffic control plan shall be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. All temporary traffic control devices used on state highway right of way must be included in the State's Compliant Work Zone Traffic Control Devices List. The State reserves the right to inspect the implementation of the traffic control plan and if it is found to be inadequate, the local government will bring the traffic control into compliance with the originally submitted plan, upon written notice from the State noting the required changes, prior to the event. The State may request changes to the traffic control plan in order to ensure public safety due to changing or unforeseen circumstances regarding the closure. C. The local government will ensure that the appropriate law enforcement agency has reviewed the traffic control for the closures and that the agency has deemed them to be adequate. If the law enforcement agency is unsure as to the adequacy of the traffic control, it will contact the State for consultation no less than 10 workdays prior to the closure. D. The local government will complete all revisions to the traffic control plan as requested by the State within the required timeframe or that the agreement will be terminated upon written notice from the State to the local government. The local government hereby agrees that any failure to cooperate with the State may constitute reckless endangerment of the public and that the Texas Department of Public Safety may be notified of the situation as soon as possible for the appropriate action, and failing to follow the traffic control plan or State instructions may result in a denial of future use of the right of way for three years. E. The local government will not initiate closure prior to 24 hours before the scheduled Event and all barriers and barricades will be removed and the highway reopened to traffic within 24 hours after the completion of the Event. F. The local government will provide adequate enforcement personnel to prevent vehicles from stopping and parking along the main lanes of highway right of way and otherwise prevent interference with the main lane traffic by both vehicles and pedestrians. The local government will prepare a traffic enforcement plan, to be approved by the State in writing at least 48 hours prior to the scheduled Event. Additionally, the local government shall provide to the State a letter of certification from the law enforcement agency that will be providing traffic control for the Event, certifying that they agree with the enforcement plan and will be able to meet its requirements. G. The local government hereby assures the State that there will be appropriate passage Traffic —Traffic —Closure Incorporated (TEA30A) Page 2 of 8 Rev. 05/02/2008 Agreement No. allowance for emergency vehicle travel and adequate access for abutting property owners during construction and closure of the highway facility. These allowances and accesses will be included in the local government's traffic control plan. H. The local government will avoid or minimize damage, and will, at its own expense, restore or repair damage occurring outside the State's right of way and restore or repair the State's right of way, including, but not limited to, roadway and drainage structures, signs, overhead signs, pavement markings, traffic signals, power poles and pavement, etc. to a condition equal to that existing before the closure, and, to the extent practicable, restore the natural and cultural environment in accordance with federal and state law, including landscape and historical features. Article 4. OWNERSHIP OF DOCUMENTS Upon completion or termination of this agreement, all documents prepared by the local government will remain the property of the local government. All data prepared under this agreement shall be made available to the State without restriction or limitation on their further use. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. Article 5. TERMINATION A. This agreement may be terminated by any of the following conditions: (1) By mutual written agreement and consent of both parties. (2) By the State upon determination that use of the State's right of way is not feasible or is not in the best interest of the State and the traveling public. (3) By either party, upon the failure of the other party to fulfill the obligations as set forth herein. (4) By satisfactory completion of all services and obligations as set forth herein. B. The termination of this agreement shall extinguish all rights, duties, obligations, and liabilities of the State and local government under this agreement. If the potential termination of this agreement is due to the failure of the local government to fulfill its contractual obligations as set forth herein, the State will notify the local government that possible breach of contract has occurred. The local government must remedy the breach as outlined by the State within ten (10) days from receipt of the State's notification. In the event the local government does not remedy the breach to the satisfaction of the State, the local government shall be liable to the State for the costs of remedying the breach and any additional costs occasioned by the State. Article 6. DISPUTES Should disputes arise as to the parties' responsibilities or additional work under this agreement, the State's decision shall be final and binding. Article 7. RESPONSIBILITIES OF THE PARTIES The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 8. INSURANCE A. Prior to beginning any work upon the State's right of way, the local government and/or its contractors shall furnish to the State a completed "Certificate of Insurance" (TxDOT Form 1560, latest edition) and shall maintain the insurance in full force and effect during the period Traffic —Traffic —Closure Incorporated (TEA30A) Page 3 of 8 Rev. 05/02/2008 Agreement No. that the local government and/or its contractors are encroaching upon the State right of way. B. In the event the local government is a self -insured entity, the local government shall provide the State proof of its self-insurance. The local government agrees to pay any and all claims and damages that may occur during the period of this closing of the highway in accordance with the terms of this agreement. Article 9. AMENDMENTS Any changes in the time frame, character, agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the local government and the State. Article 10. COMPLIANCE WITH LAWS The local government shall comply with all applicable federal, state and local environmental laws, regulations, ordinances and any conditions or restrictions required by the State to protect the natural environment and cultural resources of the State's right of way. Article 11. LEGAL CONSTRUCTION In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Article 12. NOTICES All notices to either party by the other required under this agreement shall be delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such party at the following respective addresses: Local Government: City of Georgetown P.O. Box 409 Georgetown, Texas 78627 State: Texas Department of Transportation Austin District P.O. Drawer 15426 Austin, Texas 78761-5426 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party hereto may change the above address by sending written notice of such change to the other in the manner provided herein. Article 13. SOLE AGREEMENT This agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subject matter. Traffic —Traffic —Closure Incorporated (TEA30A) Page 4 of 8 Rev. 05/02/2008 Agreement No. IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. Y THE CITY OFZ] —!52l Executed on be alf o loc I government byj By 1. City Official Typed or Printed Name an Titl Date #1 /1&A 'Tos-h So� raa&r THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. Date District Engineer Traffic —Traffic —Closure Incorporated (TEA30A) Page 5 of 8 Rev. 05/02/2008 Agreement No. Exhibit A Traffic —Traffic —Closure Incorporated (TEA30A) Page 6 of 8 Rev. 05/02/2008 RESOLUTION NO. Q `Co f2' - , 0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION RELATED TO THE TEMPORARY CLOSURE OF STATE RIGHT OF WAY RELATED TO THE TWO STEP INN FESTIVAL; REPEALING CONFLICTING RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the State under the provisions of the Texas Administrative Code, Section 22.12, has the ability to authorize the closure of a segment of the state highway system for no more than seven consecutive days if such action serves a public purpose and is consistent with the safety and convenience of the traveling public. This section prescribes the policies and conditions by which an individual, private entity, or governmental entity may obtain such approval; and WHEREAS, the Two Step Inn Festival will be held in San Gabriel Park on April 20 and 21, 2024 hosted by C2; and WHEREAS, C2 has to have a Traffic Control Permit and Special Use Permit with the State of Texas; WHEREAS, their Traffic Control Plan shows the use of State Right of Way for shuttles, buses, and ride -share drop offs and puck -ups along Austin Avenue from Williams Drive to Apple Creek Drive; and WHEREAS, this Agreement is required to be submitted in order to have an approved Traffic Control Permit and Special use Permit with the State of Texas; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section 1. The meeting at which this resolution was approved was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Section 3. The City Council of the City of Georgetown recognizes that the Two Step Inn Festival serves a public purpose and approves the Agreement for the Temporary Closure of State Right of Way within Georgetown along Austin Avenue between Williams Drive and Apple Creek Drive, attached hereto as Exhibit A. Resolution Number;6Wq 7-* 4, 0 Page 1 of 2 Subject: Temporary Closure of State Right of Way for Two Step Inn Festival Date Approved: Section 4. All resolutions that conflict with the provisions of this resolution are hereby repealed, and all other resolutions of the City not in conflict with the provisions of this resolution shall remain in full force and effect. Section 5. If any provision of this resolution, or application thereof, to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this resolution, which can be given effect without the invalid provision or application, and to this end the provisions of this resolution are hereby declared to be severable. Section 6. The Mayor is hereby directed to execute, and the City Secretary to attest thereto on behalf of the City, the Agreement for the Temporary Closure of State Right of Way. Section 7. The Mayor is hereby authorized to sign this resolution and the City Secretary to attest. This resolution shall become effective and be in full force and effect immediately in accordance with the provisions of the City Charter of the City of Georgetown. PASSED AND APPROVED on the �of ATTEST: kx�-t� Rob n Densmore, City Secretary APPROVED AS TO FORM: Skye ass n, City Attorney Resolution Number: O L1D / Z4 — T, 0, Page 2 of 2 Subject: Temporary Closure of State Right of Way for Two Step Inn Festival Date Approved: Agreement No. Exhibit B Traffic —Traffic —Closure Incorporated (TEA30A) Page 7 of 8 Rev. 05/02/2008 EXHIBIT C The event will take place within Williamson County, at San Gabriel Park, in the city of Georgetown, TX from 4/20/24 to 4/21 /24. There is expected to be 30,000 guests in attendance. Live music from three stages will take place during the event, with music scheduled from 11:00 am to 10:00 pm on both days. There will be food and beverage offerings. N Austin Ave, from Chamber Way to Weir Rd will be reduced from five lanes to two lanes during the hours of 12:01 am 4/20 until 6:00 a.m. 4/22. There will also be no parking signs posted on ancillary public streets surrounding the immediate proximity of San Gabriel Park from 12:01 a.m. on 4/20/24, to 6:00 a.m. on 4/22/24 (please see exhibit C for maps and details). These closures are determined with Georgetown PD, Public Works and Transportation Dept. and implemented for the safety of the public during event set-up, and for the safety of guests while attending the event. ENGINEERED BY LOC CONSULTANTS CIVIL DIVISION INC F-23579 2211 S IH 35 FRONTAGE RD SUITE 107 AUSTIN TEXAS 78741 (512)524-0677 PREPARED BY TRAMPO ATIOn D111GO OOn1UlTnnTl 111 OLD STONE RD CEDAR CREEK TX 78612 512-507-6004 TEXAS TWO STEP INN SAN GABRIEL PARK GEORGETOWN TEXAS APRIL 20-21 2024 PAGE N.1 ..t.».......»....:.l. FAGS I-Ii by • r.-r.))r NOTES IIIPIR ILL t.,ylM. is TRAFFIC CONTROL PLAN S{KNCT`tt7AXf{ NOTES 1. ALL DEVICES SHALL BESET ACCORDING TO THE LATEST EDITION OF THE TMUTCD. 2 ALL DEVICE SPACING AND DISTANCES SHALL COMPLY WITH TABLE 1. 3. SIGN SPACING MAY BE ADJUSTED FOR FIELD CONDITIONS WITH APPROVAL OF PERMITTING AUTHORITY, 4. WORK HOURS WILL BE DETERMINED BY PERMITTING AUTHORITY. 5. ANY EXCAVATION GREATER THAN 6INCHES SHALL HAVE TYPE I FENCE INSTALLED WHEN NO WORKERS ARE PRESENT. TxnnSPO rnTIOn MUM conmtTanTS 111 OLD STONE RD CEDAR CREEK TX 78612 512-507-6004 LOC CONSULTANTS CIVIL DIVISION INC F-23579 2211 S IH 35 FRONTAGE RD SUITE 107 AUSTIN TEXAS 78741 (512)524-0677 TEXAS TWO STEP INN SAN GABRIEL PARK GEORGETOWN TEXAS NOTES AND LEGENDS LEGEND Q SIGN • • DELINEATORS TYPE III BARRICADE H TYPE BARRICADE FLAGGER PEACEOFFICER nni ARROWBOARD J4 MESSAGE BOARD •�af�ov PAGE •,:. N-1 �•�>• NOTTO �,,'�.•� SCALE QcOPV aw 2ov I�Yf,IriIILTAATiW TRANSPORTATION F.I155 UES IGNCONWLTANTS SEE PAGE 2 sFEVEN �_ m X 4g O Ly DETOUR .'Y ROAD AHEAD �y CLOSED x DETOUR x DETOUR P ROAD AHEAD CLOSED CrEC1Al AHEAD EVENT AHEAD ..... 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' r NOT To I I 1 OLD STONE RD SCALE CEDAR CREEK TX 78612 SUITE ] 07 �}y\(etM. copTlucrrr AUSTIN TEXAS 78741 SET IOPM 4-17 REMOVE IOPM 4-23 ''a'+� `� 0 512-507-6004 (512) 524-0677 IOC Ca%tlL7.TMRllli TRANSPORTATION F-I156 UESION CONSULT.iMS -- pUSTlr1 AVE DETOUR o DETOUR \ a ` \ m \ A \ \ SEE PAGE 4 LOC CONSULTANTS TEXAS TWO STEP INN ® TRRNroRTRTIOn CIVIL DIVISION INC SAN GABRIEL PARK oenGn F-23579 GEORGETOWN TEXAS OOn1YlTRRTS 2211 S IH 35 FRONTAGE RD APRIL 20-2I 2024 1 I 1 OLD STONE RD SUITE 107 CEDAR CREEK TX 78612 AUSTIN TEXAS 78741 SET 1 OPM 4-17 REMOVE IOPM 4-23 512-507-6004 (512) 524-0677 PAGE 3 '►.ar~jIL�%! NOT TO SCALE 9{ �+ 1/1't'6�7L1NET{IlJ F-/156 GHi 2Ul3 ®{N$PGRTA ANSPO TION DESIGN CON'SULT.iMS SEE PAGE 3 MORRO ,,, DETOUR - EVENT ETOUR L ROAD f' CLOSED �Y AHEAD � �. 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OonrmTanrl GEORGETOWN TEXAS ,_.,.._. ,....,,,.. 2211 S IH 35 FRONTAGE RD �� NOTTO LE ® I I1 OLD STONE RD SUITE 107 APRIL 20-21 2024 �•aal�°!k° SCALE CEDAR CREEK TX 78612 h�`••• 512-507.6004 AUSTIN TEXAS 78741 SET 12:01 AM 4-19 REMOVE 6AM 4-22 °y` 0--IGHT F.L'156 3 (512) 524-0677 IYCTW.A\111! MTATIO DESIGN CONSULTANTS SEE PAGE 6 SEE PAGE 8 PdR—R-OWI ©DETOUR:M ORR . M p� rDEZTOUR. �O G MORROW ST g oW" /^ ROAD ` x CLOSED c ROAD CLOSED AHEAD LOC CONSULTANTS TEXAS TWO STEP INN 04/0i2024 PAGE TRRMFORTRTIOn CIVIL DIVISION INC ® DEnGn F-23579 SAN GABRIEL PARK 7 COMM OOnIYITanT! GEORGETOWN TEXAS 2211 S IH 35 FRONTAGE RD --' - N07 TO ® 111 OLD STONE RD SUITE 107 APRIL 20-21 2024 tti. "" ��' cT�°•,t SCALE CEDAR CREEK TX 78612 512-507-6004 AUSTIN TEXAS 78741 ACOPVRIG{fT3@3 SET 12:01 AM 4-19 REMOVE 6AM 4-22 (512) 524-0677 5PORTATM CONSU FJ'156 UESIGN ONSULT.iMS SPECIAL EVENT AHEAD W' ------- _ U USTIN AVE --------------- tom--?c-tea -------------------- • ----------------------- ----------------- i ARROWBOARD 50 FT TAPER AUSTIN AVE �1_ G osE ROAD m EVENT gHego CLOSED SEE PAGE 7 LOC CONSULTANTS TEXAS TWO STEP INN .'0'2024 ® TRINFOWRTIOn CIVIL DIVISION INC SAN GABRIEL PARK PAGE F-23579 GEORGETOWN TEXAS S ® aonESIGn S IH 35 FRONTAGE RD APRIL 20-21 2024 :- -.;M ••••,z NOT TO ®2211 111 OLD STONE RD CEDAR CREEK TX 78612 SUITE 107 4t;i '�iyy a; SCALE 512-507-6004 AUSTIN TEXAS 78741 SET 12:01 AM 4-19 REMOVE 6AM 4-22 TSAoMIGIn 2023 TOWORT.ATION (512)524-0677 1�1'1'1%g1�.iNRiW F-0'I56 UESIGN CONSULTANTS z o o� rn c° b7 ------------------ ----------------------------- \ DETOUR En DETOUR. m \ \ m ♦ \ m � � 0. 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