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HomeMy WebLinkAboutMIN 05.14.2024 CC-W&RMinutes of the City Council City of Georgetown, Texas Tuesday, May 14, 2024 The Georgetown City Council met on Tuesday, May 14, 2024 at 2:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930- 3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Jake French, Ron Garland, Ben Stewart, Josh Schroeder, Amanda Parr, Mike Triggs, and Kevin Pitts. Shawn Hood was absent. Policy Development and Discussion - Workshop - This portion of the meeting will begin at 2:00 p.m. Mayor Schroeder called the meeting to order at 2:04 p.m. 1.A Reclaimed Water Master Plan Update Presentation and discussion regarding the 2023 Draft Reclaimed Master Plan -- Chelsea Solomon, Director of Water Utility Solomon introduced the item and then turned the presentation over to Alan Wilke with CDM Smith. Wilke presented and reviewed: Reuse Master Plan objectives; City of Georgetown future water demands; portfolio results for 2070 supplies plus existing needs; performance metrics; portfolio ranking; additional reclaimed/reuse water availability; water reuse process flow diagram; available supply for non -potable supply for irrigation; existing reuse projects; identified possible reuse alternatives; reuse water supply implementation strategy; other beneficial projects; Dove Springs Wastewater Treatment Plant (WWTP) flows for South and West; Three Forks WWTP flows to Lake Granger; Three Forks WWTP flows to Airport Pump Station (PS) to Berry Creek; potential items to consider; Water Board comments; and next steps. General discussion among Council, consultant, and staff regarding: dates of when plans were last updated; water use by City parks; desire for more standards contracts in the future; customers utilizing the rain barrel collection systems; the need to diversify the City's water supply; and water use for Sun City golf courses and common areas. 1.13 UDC Rewrite Update Presentation, update, and discussion regarding the Unified Development Code Rewrite and discussion on Implementation of San Jose and TRG Neighborhood Plans -- Sofia Nelson, Planning Director Nelson presented the item and reviewed the San Jose Neighborhood Plan area; San Jose Neighborhood Plan components; TRG Neighborhood Plan area; San Jose Neighborhood Overlay District components; TRG Neighborhood Overlay District Components; UDC diagnostic findings; San Jose/TRG Neighborhood Plans; recommendations and discussion; recommendation of Steering Committee; needed feedback from Council; and next steps. General discussion among Council and staff regarding: clarification of what denotes a two story versus 1.5 story homes; staff review for these two overlay areas; possible demolitions in each area; timing of the changes; neighborhood participation at previous meetings; possibly allowing for two story buildings in the neighborhoods; process going forward for properties coming into compliance; concerns for unintended consequences; ways staff will work to limit harsh impacts on current residents of the neighborhoods; potential of devaluing neighborhood properties with implementation; how to incorporate these changes if not in the UDC rewrite; 51 % of the property owners could initiate a change; need to make sure that property owners are clear on impacts; and how best to notify residents of upcoming meeting to discuss this process. Mayor Schroeder called for a break at 3:17 p.m. and resumed the meeting at 3:27 p.m. 1.0 Tax -supported CIP Projects Presentation and discussion of 5-year CIP for tax -supported transportation, parks, facilities and downtown capital improvement projects -- Nick Woolery, Assistant City Manager; Wesley Wright, Systems Engineering Director; Kimberly Garrett, Parks and Recreation Director; and Jennifer Bettiol, CIP Manager Woolery started the item and reviewed the tax -supported debt model and Downtown CIP including current projects, future projects, and future special Council workshop. Wright presented and reviewed: Transportation CIP including status of 2008, 2015, and 2012 Road Bond Projects, Southwestern Blvd expansion, Williams Drive enhancements, Austin Avenue Bridges rehabilitation, Austin Avenue Pedestrian bridges, Shell Road widening, Rockride Lane widening, SE Inner Loop widening, D.B. Wood widening, Leander Road widening, Corridor C/Sam Houston extension, alternative funding for for transportation projects, projects funded and under design including SH29 from Wolf Ranch Pkwy to IH-35, Memorial Drive (and Wolf Ranch Parkway round -a-bout), Wolf Ranch Parkway, future transportation projects including FM971 from Gann to SH-130, SH -29 from Haven to SH-130, NE Inner Loop from 1- 35 to SH- 29, Shell Road from Sycamore to SH-195, Ridgeline Blvd from Naturita to Blue Ridge, SW Bypass, Austin Avenue enhancements, sidewalks, and intersections. Bettiol presented and reviewed: Customer Service Center; Fire Station No. 1 remodel; Fire Logistics building; Airport maintenance building; YMCA; Light and Waterworks Plaza with Phase 1A of City Center Festival Space; Transfer Station; Fuel Farm; Police Department Firing Range; Downtown Austin Avenue Parking Garage; Library Facilities Study; and future projects including Animal Shelter partnership with Williamson County, Recreation Center renovation and expansion, Parks and Recreation Administration Building renovation, Parks and Recreation Shop Building renovation, Light and Water Works renovation, Fleet Shop renovation and addition, Truck Was at GMC, Georgetown Municipal Complex renovation, building of Fire Station 8, new construction and relocation of Fire Station 4, and Fire Station 3 renovation. Garrett presented and reviewed: Parks and Recreation CIP; current Parks projects including San Gabriel Park Phase III, Garey Park Phase 11, McMaster Pickleball Court lighting, Village Pool House renovation, ongoing Park safety improvements, Regional Trail improvements, Parks Capital replacement; current Parks projects in pre -design including Blue Hole Park preliminary design, San Gabriel Park Phase IV preliminary design, Regional Trail alignment/concept for Berry Creek Trail West, Bark Park, Rivery Park parking improvements; neighborhood Park developments for Crystal Knoll Park, Madison Oaks Park, Vista Vera Park, Westhaven/La Conterra Linear Parks, Waypoint Park, and Bedford Park redevelopment; voter approved Bond projects from November 2023 including Recreation Center renovation and expansion, San Gabriel Park Low Water Crossing, McMaster Pickleball Courts Phase 2, Heritage Community Garden Phase 2; future CIP projects including trailheads and access points, Berry Creek Regional Trail West, Park Safety improvements, Parks Capital Equipment replacement, Blue Hole improvements, San Gabriel Park Phase IV, Westside Park development, Southeast Community Park development, McMaster artificial turf; and future regional trails including Smith Branch South Trail, SE Georgetown Utility corridor, Pecan Branch, medium priority trail segments, and low priority trail segments. Woolery asked Council for feedback. General discussion among Council and staff regarding: Council felt like all needed projects were covered; priorities for projects is acceptable; the desire of Council to stay within the current tax rate; future impacts on Airport Road with the GISD Future Readiness Center opening; putting a mural in San Jose neighborhood; and the need for pre design work. 1.D Rideshare Voucher Program Presentation, discussion, and Council direction regarding the establishment of a rideshare voucher program -- Lua Saluone, Transportation Manager Saluone presented and reviewed: the RFP evaluation and selection process; progress to date; what staff has learned so far; scope of work for contract for services; technology; integration with the Transportation Development Plan (TDP); three-year service cost; public transportation funding; options for launching now versus launching in FY2025; next steps; and needed feedback from City Council. General discussion among Council and staff regarding: the need to include a larger area for medical appointments; current funding available for the program; flexibility of the program in the future; possible name for the program; consideration for possible start times; City would pay the full cost of the program on day one of implementation; and ride voucher limits. Mayor Schroeder recessed into Executive Session at 4:51 p.m. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 2.A Executive Session 05.14.2024 Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update - TPDES Permit Nos. WQ0015878001, WQ0016257001, WQ0016351001, WO0016355001, WQ0016395001, WO0016462001, WO0016474001 and TLAP No. WQ0016488001 - Southside and North Lake Water Treatment Plants - GISD ILA - MK Woodside Development Tree Mitigation Dispute Sec. 551.072: Deliberations about Real Property - Property owned by Southwestern and located near the intersection of SW Blvd and Hwy 29 Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project San Saba 3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm. Mayor Schroeder called the meeting to order at 6:13 p.m. &A Call to Order 05.14.2024 Pledge of Allegiance Comments from the Mayor - Proclamation for National Preservation Month - Proclamation for National Travel and Tourism Month - Proclamation for Salvation Army 70th Anniversary - Teen Court Presentations - Fire Department Recognitions - Rotary Club - Water Communication Award Action Out of Executive Session Moved by Kevin Pitts; seconded by Ben Stewart to Approve the authorization of an Economic Development Incentive Agreement between Strategic Thermal Labs LLC and the City of Georgetown Economic Development Corporation as discussed in Executive Session and authorize the Mayor to execute the approval. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the City Attorney to retain Cathy Altman with Carrington, Coleman, Sloman & Blumental, L.L.P. to represent the City of Georgetown in matters related to the construction of the Southside Water Plant and North Lake Water Treatment Plant on the terms discussed in Executive Session. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the City Attorney to retain Ashley Dierker with Taylor, Olson, Adkins, Stralla & Elama, L.L.P. to represent the City of Georgetown in matters related to the MK Woodside development and the City's Tree Preservation Ordinance on the terms based in Executive Session. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the City Attorney to retain Cody Faulk with Spencer Fane to represent the City of Georgetown in matters related to TCEQ proposed TLAP No. WO0016488001 on the terms based in Executive Session. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 05.14.2024 At the time of posting no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. 5.A City Council Minutes - 04.23.2024 Consideration and possible action to approve the City Council minutes from the Regular meeting held on April 23, 2024 -- Robyn Densmore, City Secretary 5.13 Appointment of Smith to Historic and Architectural Review Commission Consideration and possible appointment of Heather Smith to the Historic and Architectural Review Commission, to fill a vacancy -- Josh Schroeder, Mayor 5.0 Resolution Updating Legislative Committees Consideration and possible action to approve a Resolution updating the membership of the Legislative Task Force -- Leah Clark, Intergovernmental Relations Manager 5.D Appointments to Legislative Task Force Consideration and possible appointment of members of the Legislative Task Force to provide input on the city's legislative agenda -- Josh Schroeder, Mayor 5.E Resolution for ETJ Disannexation - HRCDS, LLC, for 2234 CR 140, 5.087 acres Consideration and possible action of a Resolution to confirm the disannexation of approximately 5.087 acres acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located at 2234 CR 140 and owned by HRCDS LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.F Library Facilities Study Consideration and possible action to approve contract with Steinberg Hart Architects for the Architectural Facilities Needs Study of the Georgetown Municipal Library -- Jennifer Bettiol CIP Manager, Public Works 5.G Frontline Mobile Health - Annual Physicals Consideration and possible action to approve the Agreement between the City of Georgetown and Front Line Mobile Health, LLC for annual physical screenings, pre -employment screenings with the possibility of additional medical services as needed for the Police Department, Fire Department, and Human Resources Department at an amount not to exceed $320,000.00 -- John Sullivan, Fire Chief 5.H Contract to Audit Franchise Fee and Hotel Revenues Consideration and possible action to approve a contract with Avenu Insights and Analytics, LLC. for auditing and consulting services of franchise fee and hotel occupancy tax revenue in the amount of $30,000.00 per year, and authorize the City Manager to execute annual renewals, with a total amount not to exceed $120,000.00 over the term -- Leigh Wallace, Chief Financial Officer 5.1 Schneider Engineering Task Order for DER Interconnection Review for MSA-230116 Consideration and possible action to approve a Task Order with Schneider Engineering in association with MSA-230116 for services reviewing DER Interconnection Applications and related impact studies for one year in an amount not to exceed $267,000.00 -- Jose Espinoza Torres, Electric Engineering Supervisor 5.J Change Order #1 to Cash Construction for the Parkside-Round Rock Interconnect Water Line Consideration and possible action to award change order #1 to Cash Construction Company for the accelerated completion of the Parkside-Round Rock Interconnect Water Line improvements in the amount of $682,250.00 -- Wesley Wright, P.E., Systems Engineering Director 5.K Purchase of Playground Equipment from GameTime for Kelley Park Renovations Consideration and possible action to approve the purchase of playground equipment from GameTime using Omnia Partners contract #2017001134 in the amount of $74,739.70 for Kelley Park renovations -- Kimberly Garrett, Parks and Recreation Director 5.L Construction Contract award to the Levy Company Inc for FM 1460 Traffic Signal Consideration and possible action to approve a construction contract with The Levi Company of Selma, Texas for the construction of traffic signal improvements at the FM 1460/La Conterra intersection and Verde Vista/Woodlake Dr. and Williams Dr. intersection in the amount of $700,563.65 -- Wesley Wright P.E. Systems Engineering Director and Chris Pousson C.I.P. Manager 5.M Master Service Agreement with Covey Planning and Landscape Architecture Consideration and possible action to approve a Master Service Agreement with Covey Planning and Landscape Architecture for professional landscape architecture services -- Kimberly Garrett, Parks and Recreation Director 5.N MSA with Raba Kistner Consideration and possible action to approve a Master Services Agreement with Raba Kistner Inc. of Austin, Texas for professional engineering services -- Wesley Wright, P.E., Systems Engineering Director/Chris Pousson, CIP Manager 5.0 MSA - 2024-1-ANX - YMCA and Wellspring United Methodist Consideration and possible action to approve a Municipal Service Agreement with Young Men's Christian Association of Central Texas and Wellsprings United Methodist for the provision of municipal services upon annexation to approximately 22.03 acres of land in the Frederick Foy Survey, Abstract No. 229, generally located at 6200 Williams Drive. This annexation will include a 8.81 acre (0.59 mile) section of Williams Drive to bring city limits adjacent to the subject property (2024-1-ANX) -- Sofia Nelson, Planning Director 5.P U.S. Department of Energy, Energy Efficiency and Conservation Block Grant Application Approval Consideration and possible action to approve a grant application for a non-competitive Energy Efficiency Grant from the United States Department of Energy as a part of implementing a two -year residential smart thermostat voucher program and designate authority to Victoria Sirimarco to submit the grant application -- Victoria Sirimarco; Key Accounts Program Manager 5.Q Resolution To Adopt Updated Information to 5-Year Conservation Plan Renewal Consideration and possible action to approve a resolution to amend the 5-Year Conservation Plan Renewal -- Tiffany Diaz, Regulatory and Conservation Manager 5.R Traffic Improvement Agreement for Parmer Ranch Partners Consideration and possible action to approve a Traffic Improvements Agreement Concerning Parmer Ranch Retail at RM2338 (Williams Drive) and the intersections at Ronald Reagan and North Parmer Ranch Blvd -- Wesley Wright, PE, Systems Engineering Director 5.S 2023-5-LIC Encroachment into Grace Blvd ROW Consideration and possible action to approve a license agreement with Grace Academy for two private waterlines and private fire line to encroach into the Grace Boulevard right-of-way and a 10 foot Public Utility Easement within the William Roberts Survey, Abstract No. 524, and to authorize the Planning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator 5.T 2024-5-ABD Partial Abandonment of an Easement for the Benefit of Building Plastics Inc. Consideration and possible action to approve a Resolution authorizing the partial abandonment of a 20 foot easement situated in the Lewis P. Dyches Survey Abstract No. 108 for the benefit of Building Plastics Inc. (BPI), contingent upon the City's acceptance of replacement utility facilities that are to be installed in a replacement utility easement that has already been conveyed to the City within the BPI Development and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator 6. Legislative Regular Agenda 6.A Swearing in of Amanda Parr, Councilmember District 1 Swearing in of re-elected Council Member District 1, Amanda Parr-- Robyn Densmore, City Secretary Judge Randy Stump administered the Oath of Office for Councilmember Parr. 6.B Amanda Parr Comments on Re-election Comments from re-elected Council Member District 1, Amanda Parr -- Mayor Josh Schroeder Parr made comments on her reelection and love of serving the citizens of Georgetown. 6.0 Swearing in of Kevin Pitts, Councilmember District 5 Swearing in of re-elected Council Member District 5, Kevin Pitts -- Robyn Densmore, City Secretary City Secretary Robyn Densmore administered the Oath of Office for Councilmember Pitts. 6.D Kevin Pitts Comments on Re-election Comments from newly re-elected District 5 Council Member, Kevin Pitts -- Mayor Josh Schroeder Pitts made comments on his reelection and love of serving the citizens of Georgetown. 6.E Election of Mayor Pro Tem Consideration of election from the dais of a Mayor Pro Tem -- Mayor Josh Schroeder Kevin Pitts, Councilmember for District 5, was nominated to be Mayor Pro Tem. Council had no discussion on the item. Moved by Mike Triggs; seconded by Jake French to Approve the election of Kevin Pitts as Mayor Pro Tem. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.F Swearing in of'Mayor Pro Tem Swearing in of Mayor Pro Tem -- Robyn Densmore, City Secretary City Secretary Robyn Densmore administered the Oath of Office for Councilmember Pitts as Mayor Pro Tem. 6.G Comments from Incoming Mayor Pro Tem Comments from incoming Mayor Pro Tem -- Mayor Josh Schroeder Pitts made comments on his reelection and appreciation to the Council for allowing him to continued to serve in the role of Mayor Pro Tem. 6.H First Reading - Downtown Master Plan Update Public Hearing and First Reading of an Ordinance to update the Downtown Master Plan -- Kim McAuliffe, Downtown & Tourism Director McAuliffe presented and reviewed a recap of previous work and how at their May 7, 2024 meeting, the Planning & Zoning Commission recommended a Comprehensive Plan Amendment to Section 1.12.040 of the City Code of Ordinances revising the Functional Downtown Plan. Council had no comments or questions on the item. McAuliffe read the Ordinance caption. Mayor Schroeder opened and closed the public hearing at 6:45 p.m. as there were no speakers. Moved by Jake French; seconded by Amanda Parr to Approve as presented. Motion Approved: 5- 1 Voting For: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: Mike Triggs 6.1 First Reading - 2024-2-SUP - 701 Westinghouse Road Public Hearing and first reading of an ordinance for a Special Use Permit (SUP) for the specific use of 'Fuel Sales' in the General Commercial (C-3) zoning district on the property located at 701 Westinghouse Road, Georgetown, TX 78626, bearing the legal description of Lot 2, Block 1, Park Central Section 1 (2024-2-SUP) -- Travis Baird, Assistant Planning Director - Current Planning Staff did not provide a presentation for this item since it was postponed. Moved by Kevin Pitts; seconded by Ron Garland to Approve to postpone the item until May 28, 2024. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.J First Reading-Parmer Ranch Second Amendment to the Amended and Restated Consent Agreement Consideration and possible action for an Ordinance approving the "Second Amendment to the Amended and Restated Consent Agreement," between the City, Parmer Ranch Partners, LP, and Northwest Williamson County Municipal Utility District No. 2 (aka "Parmer Ranch") to add additional land to the District, modify the Land Plan, and revise the Land Development Standards -- Nick Woolery, Assistant City Manager Woolery presented and reviewed the project location and description, overview of amendments, and the multi -family update for Parcel 20. Woolery read the Ordinance caption. Council had no comments or questions. Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.K Public Hearing and First Reading - Ragsdale Ranch ETJ MUD Public Hearing and First Reading of an Ordinance of the City Council of the City of Georgetown, Texas approving the "Consent Agreement," between the City of Georgetown, Texas and HK Ragsdale, LLC consenting to the creation of a Municipal Utility District in the City's Extraterritorial Jurisdiction over approximately 335.84 acres of land generally situated north of FM 3405 between Beltorre Drive and CR 289 in Williamson County, Texas -- Nick Woolery, Assistant City Manager Woolery presented and reviewed: the overview of location, size, developer, and previous work done; Location Map; MUD policy; parks, trails, and amenities; parks and trails map; land use and development standards; walls and fencing map; transportation; primary road on -site cross-section; primary road off -site cross-section; water and wastewater infrastructure; wastewater offsite improvements; public services; additional requirements; and future annexation. Woolery read the ordinance caption. Mayor Schroeder opened and closed the public hearing at 7:09 p.m. as there were no speakers. General Discussion among Council and staff regarding how ESD 4 will serve the development. After the motion Pitts noted his support of development and appreciation for thoughtful development. Moved by Kevin Pitts; seconded by Amanda Parr to Approve as presented. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Adjournment Mayor Schroeder adjourned the meeting at 7:10 p.m. These minutes were approved at the meeting of 2 Z D14 i Mayor Attest