HomeMy WebLinkAboutAgenda_ADA_05.09.2016Notice of Meeting for the
Americans with Disabilities Accessibility Adv isory Board
and the Gov erning Body
of the City of Georgetown
March 9, 2016 at 6:00 PM
at 300-1 Industrial Av e, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
C Dis cus s ion of Take Me Home and Silver Alert Programs in Georgetown - Captain Roland Waits ,
Georgetown P o lice Department.
D Pres entatio n and d is cus s io n o f the ad o pted 2015 ADA Trans ition Plan.- Nat Waggoner, Transportation
Analys t, Trans p o rtatio n Services, Skye Mas o n, As s t. City Attorney.
E Dis cus s ion of the need to c reate a wo rk plan for FY 2016. - Nat Waggoner, Trans portation Analyst,
Transportatio n Services.
Legislativ e Regular Agenda
F No minations and elec tion of Vice-Chair of the GTAB Board. - Dawn Jennings – Chair Person for ADA
G No minations and elec tion of Sec retary of the ADA Bo ard . – Dawn Jennings Chair P ers o n
H Review and p o s s ib le ac tion related to the Day and Time o f ADA Board Meetings . – Dawn Jennings –
Chair Pers o n fo r ADA
I Review and p o s s ib le ac tion to approve the minutes from the Regular ADA Bo ard meeting held on
Feb ruary 10, 2016 – Jana Kern – ADA Bo ard Liais o n
Adjournment
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CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Call to Ord er
The Bo ard may, at any time, recess the Regular Ses s ion to c o nvene in Exec utive Ses s ion at the req uest of
the Chair, a Bo ard Member, the City Manager, As s is tant City Manager, General Manager o f Utilities , City
Counc il Memb er, or legal counsel fo r any purp o s e autho rized by the Op en Meetings Ac t, Texas
Go vernment Code Chap ter 551, and are s ub jec t to ac tion in the Regular Ses s io n that fo llo ws.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
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City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Intro d uc tion o f Vis ito rs
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
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City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Disc ussion of Take Me Ho me and Silver Alert P ro grams in Geo rgeto wn - C ap tain R o land Waits,
Geo rgeto wn Polic e Dep artment.
ITEM SUMMARY:
During the January and February 2016 ADA Ad vis ory Board meetings, the Board reviewed the City's
Effec tive Communic ation and Emergency Servic es p o licies. The Board d is c us s ion c entered on exis ting
p ro grams inc lud ing the Take Me Home and S ilver Alert s ervic es . Captain Waits will provid e the b o ard a
general overview o f both p ro grams.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Nat Waggoner, PMP ®
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City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Presentatio n and dis c us sion of the adopted 2015 ADA Transitio n Plan.- Nat Waggo ner, Trans p o rtatio n
Analyst, Trans portation S ervic es , Skye Mas on, As s t. City Atto rney.
ITEM SUMMARY:
In March 2014, the C ity Co uncil ap p ro ved R es o lutio n No. 032514-L ad o pting an ADA Transitio n Plan for
the City of Georgetown. In May 2015, as part of the City’s bud get proc es s , s taff provid ed City Co uncil an
o verview o f the wo rk completed in FY 2015 and ac tivities b udgeted fo r FY 16. Staff has amend ed the
City’s ADA Trans itio n Plan to includ e items ap p ro ved in the F Y 16 b udget. T hes e amendments were
p res ented to the C ity’s ADA Ac cessibility Advis o ry Bo ard in July 2015, with the Board recommend ing
ad o p tion by City Counc il. Staff presented the amended Plan to City Co unc il on No vember 10, 2015. City
Counc il unanimous ly ad o p ted the Plan.
FINANCIAL IMPACT:
All financial impac ts fo r F Y16 are includ ed in the bud get approved Sep temb er 2015.
SUBMITTED BY:
Nat Waggoner, PMP ®
ATTACHMENTS:
Description Type
City of Georgetown Trans ition Plan (Adopted 2015)Exhibit
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City of Georgetown, Texas
2015 ADA Transition Plan
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City of Georgetown, Texas
Americans with Disabilities Act Title II
Transition Plan
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City of Georgetown, Texas
2015 ADA Transition Plan
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Table of Contents
1.0 INTRODUCTION AND OVERVIEW .................................................................................... 3
1.1 Federal Accessibility Requirements for Public Entities – TITLE II ............................. 3
1.2 Definitions ........................................................................................................................... 4
2.0 COMPLIANCE WITH ADA TITLE II REQUIREMENTS ................................................ 4
2.1 Notice under the Americans with Disabilities Act ....................................................... 4
2.2 ADA Coordinator .............................................................................................................. 4
2.3 ADA Advisory Board ........................................................................................................ 4
2.4 Accommodations and Modifications .............................................................................. 4
2.5 ADA Grievance Procedure ............................................................................................... 5
3.0 PLAN ELEMENTS .................................................................................................................. 6
3.1 Public Pedestrian Rights-of-Way and Facilities ............................................................ 6
3.2 Public Safety ....................................................................................................................... 8
3.3 Effective Communication ................................................................................................. 9
4.0 PLAN IMPLEMENTATION FOR FY 2015/2016 ............................................................. 10
4.1 Self-Assessment and Transition Plan ............................................................................. 10
4.2 Public Pedestrian Right-of-Way ..................................................................................... 11
4.3 Public Buildings and Parking Lots ................................................................................ 11
4.4 Parks and Recreation Facilities ...................................................................................... 11
5.0 RECOMMENDATIONS FOR NEXT ANNUAL REVIEW ............................................ 11
5.1 Annual Review of ADA Transition Plan ....................................................................... 11
5.2 City Department ADA Representatives ....................................................................... 11
5.3 Administrative Budget .................................................................................................... 11
5.4 Data Collection and Organization ................................................................................. 11
5.5 Self-Assessment for Additional Plan Elements ........................................................... 12
5.6 Effective Communication ............................................................................................... 12
Appendix A ................................................................................................................................... 13
Appendix B ................................................................................................................................... 15
Appendix C ................................................................................................................................... 17
Appendix D ................................................................................................................................... 20
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City of Georgetown, Texas
2015 ADA Transition Plan
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1.0 INTRODUCTION AND OVERVIEW
The Americans with Disabilities Act (ADA) was enacted on July 26, 1990 and provides
comprehensive rights and protections for individuals with disabilities in the areas of
employment, public accommodations, state and local government services, and
telecommunications. The ADA covers individuals with physical or mental impairments that
substantially limit a major life activity, persons with a record of such impairment, and persons
regarded or perceived as having such impairment. The law was designed to ensure that
persons of all abilities have equality of opportunity, economic self-sufficiency, full participation
in American life, and independent living.
1.1 Federal Accessibility Requirements for Public Entities – TITLE II
To ensure that the fundamental goal of the American with Disabilities Act is met, Title II of the
ADA requires state and local governments to make their programs and services accessible to
persons with disabilities. This requirement extends not only to physical access at government
facilities, programs, and events, but also to policy changes that governmental entities must
make to ensure that all people with disabilities can take part in, and benefit from, the programs
and services of the state and local governments. In addition, governmental entities must ensure
effective communication, including the provision of necessary auxiliary aids and services, so
that individuals with disabilities can participate in civic life.
Title II requires city governments to ensure that each of its programs, services and activities,
when viewed in their entirety, are accessible to people with disabilities. This emphasis on
access to programs, as opposed to access to buildings or facilities, distinguishes the
requirements for public entities from those for private places of public accommodation.
Program Access covers the entire range of city services and programs, including as an example
appropriate access along sidewalks and at intersections in the public right of way, access to a
city building or facility such as City Council Chambers, the ability to pay a utility bill, or to
access a Parks and Recreation Facility.
Program Access may be achieved in a variety of ways: city governments may choose to make
structural changes to existing facilities to achieve access; or it can pursue a variety of non-
structural alternatives to achieve program accessibility. For example, city governments may
choose to renovate a non-accessible building, relocate services to an accessible level of a
building or to another building that is fully accessible, or to deliver services in an alternate
accessible manner. When choosing among possible methods of achieving program access,
however, city governments must give priority to the choices that offer programs, services and
activities in the most integrated setting appropriate.
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City of Georgetown, Texas
2015 ADA Transition Plan
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1.2 Definitions
For the purposes of this Plan, please refer to the Americans with Disabilities Act for the full text
of definitions and explanations (http://www.ada.gov/pubs/adastatute08.htm#12102).
2.0 COMPLIANCE WITH ADA TITLE II REQUIREMENTS
2.1 Notice under the Americans with Disabilities Act
The City of Georgetown is committed to ensuring that its programs, services and activities are
accessible to persons with disabilities. The City will not discriminate against qualified
individuals with disabilities on the basis of disability in providing programs, services, or
activities. The City informs individuals that protections against discrimination are provided by
the ADA, that reasonable accommodation will be provided, and of the existence and location of
accessible services, activities, and facilities to interested persons, including persons with
impaired vision or hearing. This information appears on the City’s Internet home page
(www.georgetown.org), in public meeting notices, agendas, and City publications. The City
will not place a surcharge on a particular individual with a disability or any group of
individuals with disabilities to cover the cost of providing auxiliary aids/services to
accommodate participation in programs, services, or activities.
2.2 ADA Coordinator
The City of Georgetown has designated a responsible employee to coordinate its efforts to
comply with the requirements of Title II. The City’s ADA Coordinator is the Transportation
Services Director or their designee:
Transportation Services Director
300-1 Industrial Ave
Georgetown, Texas 78626
Telephone: (512) 930-2544
Email: ADA@georgetown.org
2.3 ADA Advisory Board
The City has established an ADA Advisory Board. The ADA Advisory Board directly informs
the City Council concerning Title II issues applicable to the City and provides ongoing
recommendations concerning implementation and amendment of the ADA Transition Plan as
necessary for compliance with the ADA. Meetings of the ADA Advisory Board allow for
regular public participation from citizens and other interested persons, including individuals
with disabilities or organizations representing individuals with disabilities.
2.4 Accommodations and Modifications
The City of Georgetown will make reasonable accommodations and modifications to ensure
that people with disabilities have an equal opportunity to enjoy its programs, services, and
activities. The ADA does not require the City to take any action that would fundamentally alter
the nature of any program, service or activity that would create a hazardous condition to the
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City of Georgetown, Texas
2015 ADA Transition Plan
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participant or others, or that would impose an undue financial or administrative burden.
Whether a particular modification or accommodation will impose an undue financial or
administrative burden is determined on a case-by-case basis based on an evaluation of all
resources available to the City. The following factors shall be considered in determining
whether a program accommodation and modification would create an undue burden: the
nature and cost of the modification; the financial resources of the City available to make the
modification; the impact the expense of the accommodation will have on the affected City
operation; and the permanence of the alterations affecting the site.
If cost of a modification or accommodation is determined to be an undue burden, and no
funding is available , the City must give the person with a disability the opportunity to provide
the accommodation or modification or to pay for that portion of the accommodation or
modification that constitutes an undue burden. If a particular modification or
accommodation is determined to cause an undue burden to the City, the City must consider
other options that would not pose such a burden to ensure that people with disabilities are
provided access to the benefits and services of the program or activity.
2.5 ADA Grievance Procedure
The City of Georgetown has established a grievance procedure for prompt and equitable
resolution of complaints alleging discrimination on the basis of disability in the provision of
City services, activities, or programs in violation of Title II. Complaints shall be in writing.
Alternative means of filing a complaint to accommodate a person with a disability, such as a
personal interview or a tape recording, will be made available on request. Complaints shall
contain at a minimum the following information:
The name, address and telephone number of the person making the complaint;
The date and time of the incident or condition observed or experienced;
A statement in sufficient detail to define and explain the incident or condition
and the alleged violation;
Suggested recommendations to adequately resolve the incident or condition
and the alleged violation; and
Any other written information or documentation (such as photos, maps,
diagrams) to completely explain the incident or condition and the alleged
violation.
A complaint form is available on the City’s Accessibility web page (ada.georgetown.org) and
is attached to this Transition Plan in Appendix A. A complaint should be submitted as soon
as possible but no later than 60 calendar days after the incident or condition observed as an
alleged violation. The complaint should be sent to the ADA Coordinator.
Within 15 calendar days after receipt of a complaint, the ADA Coordinator, or their designee
will acknowledge receipt of the complaint and may, at his/her discretion, meet with the
complainant to discuss the complaint. Within 30 calendar days after receipt of a complaint,
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2015 ADA Transition Plan
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the ADA Coordinator will respond to the complaint in writing or, if requested, in an
alternative format such as large print or audio tape, to accommodate a disability. The
response will explain the position of the City and offer options for substantive resolution of
the complaint, or advise the complainant that additional time is necessary to provide a
complete response.
If the options offered by the ADA Coordinator do not satisfactorily resolve the complaint, the
complainant may file an appeal with the City Manager within 15 calendar days after receipt of
the ADA Coordinator’s final response. The appeal should be in writing and sent to:
City Manager
PO Box 409
Georgetown, Texas 78627-0409
Within 15 calendar days after receipt of the written appeal, the City Manager, or designee, will
acknowledge receipt of the appeal and may, at his/her discretion, meet with the complainant to
discuss the complaint and the ADA Coordinator’s response. Within 30 calendar days after
receipt of the appeal, the City Manager, or designee, will provide a final response to the
complaint in writing or, if requested, in an alternative format such as large print or audio tape,
to accommodate a disability.
Written complaints received by the ADA Coordinator, appeals to the City Manager, and
written responses to complaints will be retained by the City for a period of at least three
years from the date of final resolution of the complaint or the date of the last written
response from the City.
3.0 PLAN ELEMENTS
3.1 Public Pedestrian Rights-of-Way and Facilities
New construction in the City of Georgetown shall be in accordance with the applicable ADA
Standards for Accessible Design. The City will maintain equipment and features that are
required to provide access to individuals with disabilities in working order in compliance with
ADA requirements.
Title II requires public entities having responsibility for or authority over facilities, streets,
roads, sidewalks, and/or other areas meant for public use to develop a Transition Plan to meet
the standards for program accessibility. A Transition Plan transitions inaccessible public areas
into environments that are accessible to and functional for individuals with disabilities.
The Transition Plan is required to identify physical obstacles in the City that limit accessibility
to its programs or activities to individuals with disabilities; describe in detail the methods that
will be used to make all public facilities accessible; specify the schedule for taking the steps
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2015 ADA Transition Plan
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necessary to achieve compliance in making the facilities accessible; and indicate the official
responsible for implementation of the plan.
This Transition Plan combines the findings of facility surveys, public rights-of-way surveys,
policy assessments, and program evaluations to address renovations or modifications required
to achieve program accessibility. Facilities include buildings, parks, and their related grounds.
Public pedestrian rights-of-way include sidewalks and curb ramps in front of City-owned
facilities and City-owned parking lots.
Public Pedestrian Rights-of-Way Sidewalks, Curb Ramps, and Demand CARTS Service
The City of Georgetown is committed to evaluating on-street parking for ADA compliance and
to investigate and act on opportunities to improve access to public walkways and facilities on
all Capital Improvement projects. The City recognizes that pedestrian walkways or sidewalks
play a key role in providing access to government programs and services and to the goods and
services offered to the public by private businesses. When walkways cross a curb at
intersections, a ramp or sloped surface is needed. Curb ramps allow people with mobility
impairments to gain access to the sidewalks and to pass through center islands in streets.
All newly constructed or repaired curb ramps are designed and constructed in compliance with
the applicable standards. When the City constructs new roads or alters existing roads, it is
committed to installing curb ramps where public walkways cross curbs at intersections.
Without the required curb ramps, sidewalk travel in Georgetown may be difficult and in some
cases impossible for people who use wheelchairs, scooters and other mobility aids to navigate.
Likewise, when new sidewalks or walkways are built or altered, the City is committed to
ensuring that curb ramps or sloped areas are provided wherever they intersect with streets or
roads.
At existing roads and sidewalks that are not being altered, the City may choose in some cases to
construct curb ramps at every point where a pedestrian walkway intersects a curb, or it may
choose to provide curb ramps at only select corners or at other locations if equal access to the
programs served by these walkways can be ensured. Alternative routes to buildings that make
use of existing curb ramps may be acceptable when people with disabilities must only travel a
marginally longer route.
The City has partnered with the Capital Area Rural Transit System (CARTS) to provide general
public demand response service throughout the City ("curb to curb"). This service complies with
the ADA. This demand response contract provides para-transit services for Georgetown
residents; enabling retail and community services access. On average, City funded demand
response provides 8,664 passengers trips a year. The yearly cost to provide service is $312,000,
of which $156,000 is funded directly by the City.
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City of Georgetown, Texas
2015 ADA Transition Plan
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Facilities - Public Buildings and Parking Lots
Georgetown Inspection Services ensures accessibility compliance of all new construction,
remodels, renovations and alterations of public buildings and public parking areas.
Georgetown Inspection Services is committed to maintaining public buildings and public
parking for ADA compliance and to investigate and act on opportunities to improve access to
public facilities on all Capital Improvement Projects.
Facilities - Parks, Recreation Facilities and Programs
Georgetown Parks and Recreation is committed to providing access to recreational areas and
programs for individuals with disabilities. The Parks and Recreation Department’s Capital
Improvement Plan identifies park renovation projects to provide ADA compliance.
Additionally, the City will ensure facilities are in compliance as they are altered or replaced.
Georgetown Parks and Recreation operates programs and activities when viewed in their
entirety are accessible and usable to individuals with disabilities. The City achieves this through
redesign of equipment, reassignment of programs to accessible sites, alteration of existing
facilities and construction of new facilities. The City shall give priority to methods that provide
the most integrated setting for individuals with disabilities.
3.2 Public Safety
Access to 9-1-1 Services
The City of Georgetown provides direct access via TTY (text telephone) or computer-to-
telephone emergency services, including 9-1-1 services for persons who use TTY’s and personal
computers.
Emergency Management
The City of Georgetown Emergency Management works with Williamson County to develop,
maintain and facilitate the all- hazard Emergency Operations Plan as required by Local, State
and Federal statutes and laws. During all emergency planning (Mitigation, Planning, Response,
Recover y) the City is committed to be in compliance with the ADA requirements as outlined in
Title II Chapter 7 of the ADA. The Office of Emergency Management ensures that all parties
with responsibilities under the Georgetown Emergency Operation Plan (EOP) are aware of
ADA requirements and that all programs, documentation, and third party agreements are also
in compliance with ADA through the review of the EOP every five (5) years. Annually
Georgetown Emergency Management reviews individual select appendices of the Plan for ADA
compliance. The Office of Emergency Management utilizes Federal, State, Regional, County,
and Local resources to educate, to provide emergency warning and notifications, and to keep
informed those persons with disabilities within the City. These systems were developed and
continue to be modified after numerous disasters throughout the country and the lessons
learned. Georgetown relies on both voluntary registration and multi prong methods as listed:
(EAS) Emergency Alert System (Federal)
Relay Texas (State)
Outdoor Warning Sirens (Local)
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2015 ADA Transition Plan
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3.3 Effective Communication
The City of Georgetown works to ensure that all communication is as effective as possible to all
audiences. To accomplish this, the City strives to use communication methods proven to be
openly accessible, and , upon request, provide appropriate aids and services leading to effective
communication for persons with disabilities so they may participate equally in the City's
programs, services, and activities. The City uses its website, social media, and other
communication tools to increase outreach and reduce barriers to accessing City services and
information. Below are some of the ways that online services are providing access to City
information and services.
City Council Meetings: In 2009, the City began streaming City Council meetings live on
Georgetown.org and GTV channel 10. City Council meetings are replayed on GTV at set days
and times and are available at any time for replay on Georgetown.org using a computer or
mobile device. Additionally, the City Council Chambers is equipped with a hearing loop
system. All members of the public who use a hearing aid are able to switch to a channel that
will pick up the audio being transmitted through the PA system. He or she can pick up the
sounds spoken into the PA system’s microphone instead of the hearing aid’s internal
microphone. This results in improved speech understanding because the listener receives a clear
signal without any background noise. If a member of the general public require s other
assistance in attending a City Council meeting or any other public meeting, he or she may
contact the City Secretary’s office at least four days prior to the meeting date so that
accommodations can be made.
Online Payments: City utility bills, municipal court tickets, some permits, and some kinds of
event tickets can be paid online via Georgetown.org.
City Records: Agendas and minutes for City Council meetings and boards & commissions
meetings are available at Georgetown.org. Many other records such as current and past city
ordinances and the local unified development code are also available through the City website.
The City records archival system utilizes a technology called Optical Character Recognition
(OCR) which is able to extract text out of graphic files which makes more City documents open
to the visually impaired and easier to locate through search engines.
City News and Information: City news releases and City project information is posted to
Georgetown.org and to City Facebook sites such as www.facebook.com/CityofGeorgetown and
www.facebook.com/LivePlayGeorgetown. The City uses other communication tools such as the
weekly email newsletter and monthly City Reporter newsletter in the utility bill as well as
monthly ads in the Williamson County Sun to provide information on City news and initiatives.
Postcards mailed to customers are used for certain messages such as water restrictions or
information about City elections.
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2015 ADA Transition Plan
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Video: The City provides some messages and information via the City YouTube channel and on
GTV channel 10 and on Georgetown.org. The Public Communications Department seeks to
expand video programming in order to increase exposure to City information and programs.
Website Accessibility: In designing websites for City departments, the Public Communications
Department has avoided using technologies and formatting that are not ADA
compliant/friendly.
Webpage: The City has created an ADA page on the City’s website located at
ada.georgetown.org.
Through all of these means, the City provides outreach to the community in a variety of ways
for those who may have mobility impairments or difficulty in using certain kinds of electronic
or print media.
Future Communication Projects
The City’s IT Steering Committee has formed a Subcommittee to evaluate ADA considerations
with City wide technology systems. The Subcommittee will make recommendations to inform
the IT Master Plan annual update and future decisions to acquire and implement new
technology systems. The City is in process of implementing a Spanish translation service to
most *.georgetown.org websites. The City will be purchasing JAWS assistive screen reader
software to help with an accessibility audit for text to voice technology of City websites. Public
Communications is currently reviewing costs and other obstacles to providing closed
captioning for our meeting broadcasts.
3.4 Employment
The City of Georgetown does not discriminate on the basis of disability in its hiring or
employment practices and complies with all regulations promulgated by the U.S. Equal
Employment Opportunity Commission under Title I of the ADA. The City has guidelines in
place to eliminate discrimination, against any individuals that may have a disability, in relation
to application procedures, hiring process, compensation, training, advancement and other
terms, conditions, and privileges of employment. In conjunction with these anti-discrimination
guidelines, there are also adopted procedures in place to both determine and provide
reasonable accommodations upon request. These guidelines are conveyed through our internal,
city-wide, “Americans with Disabilities” policy. The City’s ADA Employment Policy governs
employment-related complaints of disability discrimination.
4.0 PLAN IMPLEMENTATION FOR FY 2015/2016
4.1 Self-Assessment and Transition Plan
Title II requires the City to conduct a self-assessment to evaluate the City’s current policies
and practices to identify and correct those policies and practices that are inconsistent with
Title II requirements. In 2015, the City of Georgetown conducted a self-assessment process
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for assessment of facilities and public pedestrian rights-of-way to identify any physical or
program barriers to accessibility that might be present. This Transition Plan provides a
schedule that indicates a projected time for resolution and the department responsible for
implementation.
4.2 Public Pedestrian Right-of-Way
In 2015 Transportation Services completed a self-assessment of the pedestrian network in the
public right-of-way. See Plan Appendix D for recommendations and improvement scheduling.
4.3 Public Buildings and Parking Lots
In 2015 the Facilities Department completed a self-assessment of facilities and programming.
Existing facilities, constructed or altered after January 26, 1992, were reviewed for accessibility
compliance and to document deficiencies. They were then ranked by the City’s ADA Task
Force (now the ADA Advisory Board). The facility ranking was determined by the volume of
public interactions. Facilities that serve the greatest number of citizens received a higher
ranking than facilities that primarily serve employees. The ADA Task Force also took into
account facilities that are currently planned for renovations or that will be returned to the
private sector. See Plan Appendix B for recommendations and improvement scheduling.
4.4 Parks and Recreation Facilities
In 2015 the Parks and Recreation Department completed a self-assessment of facilities and
programming. See Plan Appendix C for recommendations and improvement scheduling.
5.0 RECOMMENDATIONS FOR NEXT ANNUAL REVIEW
5.1 Annual Review of ADA Transition Plan
The ADA Transition Plan is a living document that will be reviewed, updated, and revised
annually in conjunction with the City’s Capital Improvement Process which begins in February
and the subsequent annual Budget Process. The City’s ADA Coordinator will coordinate
meetings of the ADA Advisory Board, other Advisory Boards as necessary, and City staff, for
annual review of the ADA Transition Plan so that recommendations may inform the CIP and
Budget Processes.
5.2 City Department ADA Representatives
Identify a City staff representative for each department for contact and coordination of ADA
issues, as necessary.
5.3 Administrative Budget
Develop an administrative budget to facilitate and support management of the Transition Plan
as well as unplanned contingencies, such as special public accommodation requests.
5.4 Data Collection and Organization
Evaluate data collection and organization needs for Transition Plan annual review.
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5.5 Self-Assessment for Additional Plan Elements
Evaluate the City’s current policies and practices to identify and correct inconsistencies with
Title II requirements for the following plan elements. Scope and tentatively schedule self
assessments, to the extent funds are available.
Human Resources
Police
Fire
Finance-Purchasing
Municipal Court
Library
City Secretary
Signage
Website
5.6 Effective Communication
Continue development of the ADA webpage as an effective and meaningful resource for City
residents with disabilities. Develop a policy establishing minimum standards and
recommendations for future procurement of website/digital communication technology.
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City of Georgetown, Texas
2015 ADA Transition Plan
Page 13 of 23
Appendix A
The City of Georgetown
AMERICANS WITH DISABILITIES ACT (ADA)
GR.IEVANCE FORM
Title II of the Americans with Disability Act Section 504 of the
Rehabilitation Act of 1973
Name of Complainant: ____________________________________________________
Name of Agent/Representative: ___________________________
Address of Complainant: _______________________________
Telephone of Complainant ( ) ______________Email of Complainant__________
DESCRIPTION OF GRIEVANCE
This grievance as it relates to a City of Georgetown: service _________ activity program________
benefit_______ practice_____ or policy______
Provide the date(s) the incident occurred: ___________________________________
Which City of Georgetown Department, if any, is alleged by you to have failed compliance with
the ADA Law?
City Department: _____________________________________________________
Address: _____________________________________________________________
Telephone: ( ) ______________________________________________________
Please identify the names of all City of Georgetown agents, representatives or employees, if any, whom you contend
were involved. (Use additional paper if necessary)
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
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City of Georgetown, Texas
2015 ADA Transition Plan
Page 14 of 23
APPENDIX “A” - CONTINUED
Give a brief description of incident that made the basis of your grievance. Include in your response the identity
of the service, activity, program or benefit you contend your access has been denied or any other manner you
contend you have been subjected to discrimination. Please also provide in your description specific dates, times
and places as well as the names, addresses and telephone numbers of any and all persons who may have
witnessed or been involved in the act or basis of your complaint. (Attach additional information if needed).
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
____________
Please provide a suggested outcome for resolution:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
Signature of Complainant/Representative Printed Name of Complainant/Representative
Date: ___________________________________
Complaints shall be submitted in writing to the office of the ADA Coordinator:
Transportation Services Director
PO Box 409
Georgetown, Texas 78627-1458
OR
Email at –ADA@georgetown.org
Page 20 of 37
City of Georgetown, Texas
2015 ADA Transition Plan
Page 15 of 23
Appendix B
Capital Improvements Planned, City Buildings FY 15-18
Priority List
Total Notes
1 Library $ 31,875
2 Parks Admin $ 38,450
3 GMC $ 26,600
4 Parking lots (various) $ 9,800
5 CVB $ 16,900
6 Community Center $ 14,450
7 Rec Center $ 56,800
8 Animal Shelter $ 19,850
9 Art Center $ 247,375
10 Airport $ 6,800
11 Fire 1 $ 13,900
12 Fire 2 $ 8,750
13 Fire 3 $ 21,900
14 Fire 4 $ 11,750
15 Fire 5 $ 19,350
16 Fire 5 TT $ 18,200
17 Council/Court $ 16,600
18 City Hall $ 52,050
19 GCAT $ 34,200
20 Grace Heritage $ 16,800
21 Tennis Center $ 23,500
As Reported $ 705,900
YEAR ONE PROPOSED - 15/16 - For budgeting purposes
Total Notes
1 Library $ 31,875
2 Parks Admin $ 38,450
3 GMC $ - remodel planned; include in scope
4 Parking lots (various) $ 9,800
5 CVB $ - move to council building/sell
6 Community Center $ 14,450
7 Rec Center $ 56,800
8 Animal Shelter $ -
master plan/study planned; include in
scope
Total 2015/16 $ 151,375
Page 21 of 37
City of Georgetown, Texas
2015 ADA Transition Plan
Page 16 of 23
YEAR TWO 2016/17
Total Notes
9 Art Center $ 47,375
200K for elevator if required: Evaluate
after we move staff.
If no staff elevator won’t be needed?
exemption for historic bldg?
10 Airport $ 6,800
11 Fire 1 $ 13,900
12 Fire 2 $ 8,750
13 Fire 3 $ 21,900
14 Fire 4 $ 11,750
15 Fire 5 $ 19,350
16 Fire 5 TT $ 18,200
Total 2016/17 $ 148,025
YEAR THREE 2017/18
Total Notes
17 Council/Court $ 16,600 remodel planned/TBD (leave in)
18 City Hall $ - will be sold/city hall moved
19 GCAT $ - will be addressed in remodel
20 Grace Heritage $ - consider in renovation
21 Tennis Center $ 23,500 facilities master plan - long range
Total 2017/18 $ 40,100
possibly if moving is longer than 5-10
years
Page 22 of 37
City of Georgetown
2015 ADA Transition Plan
Page 17 of 23
Appendix C
Capital Improvements Planned Parks, FY 14- 18
Priority List
Total Notes
1 McMaster $ 114,169
2 Village Pool $ 106,573
3 Emerald Springs $ 36,537
4 Booty's Road $ 33,937
5 San Gabriel River Trail $ 497,289
6 San Gabriel Park Trail $ 71,555
7 Rivery $ 38,984
8 Bark $ 43,413
9 Kelley $ 35,818
10 Meadows $ 9,466
11 Woodlake $ 25,552
12 University $ 8,155
13 Raintree $ 8,635
14 Bedford $ 4,592
15 Summercrest $ 13,751
16 Windridge $ 22,546
17 Pinnacle $ 20,147
18 Berry Creek $ 22,466
19 Chandler $ 16,630
20 Edwards $ 8,954
21 Old Town $ 1,919
22 Geneva $ 2,079
23 Katy Crossing $ 3,518
24 Blue Hole $ 48,322
25 Skate Park $ 6,476
$ 1,201,482
Current Year
Total Notes
1 McMaster $ 114,169
2 Village Pool $ 106,573
3 Emerald Springs $ 36,537
Total Current $ 257,279
Page 23 of 37
City of Georgetown
2015 ADA Transition Plan
Page 18 of 23
YEAR ONE PROPOSED -
15/16
ADA Parks Plan
Total Notes
4 Booty's Road $ 33,937
5 San Gabriel River Trail $ 116,063
Total 2015/16 $ 150,000
YEAR TWO PROPOSED -
2016/17
Total Notes
5 San Gabriel River Trail $ 150,000
Total 2016/17 $ 150,000
YEAR THREE PROPOSED -
2017/18
Total Notes
5 San Gabriel River Trail $ 150,000
Total 2017/18 $ 150,000
YEAR FOUR PROPOSED -
2018/19
Total Notes
5 San Gabriel River Trail $ 81,220
6 San Gabriel Park Trail $ 71,555
Total 2018/19 $ 152,775
YEAR FIVE PROPOSED -
2019/20
Total Notes
7 Rivery $ 38,984
8 Bark $ 43,413
9 Kelley $ 35,818
10 Meadows $ 9,466
11 Woodlake $ 25,552
Total 2019/20 $ 153,232
YEAR SIX PROPOSED -
2020/21
Total Notes
12 University $ 8,155
Page 24 of 37
City of Georgetown
2015 ADA Transition Plan
Page 19 of 23
13 Raintree $ 8,635
14 Bedford $ 4,592
15 Summercrest $ 13,751
16 Windridge $ 22,546
17 Pinnacle $ 20,147
18 Berry Creek $ 22,466
19 Chandler $ 16,630
20 Edwards $ 8,954
21 Old Town $ 1,919
22 Geneva $ 2,079
23 Katy Crossing $ 3,518
Total 2020/21 $ 133,392
YEAR SEVEN PROPOSED -
2021/22
Total Notes
24 Blue Hole $ 48,322
25 Skate Park $ 6,476
Total 2021/22 $ 54,798
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City of Georgetown
2015 ADA Transition Plan
Page 20 of 23
Appendix D
Capital Improvements Completed and Planned, Pedestrian
Network FY 14-19
Future Fiscal Years
Expenditures
In Thousands (000)
Project name Project
Limits Improvement 15/
16
16/
17
17/
18
18/
19
19/
20 Total
Northwest
Blvd
New Curb Ramps 12
1 Ped Bridge
New Sidewalk -1.6K LF
Rivery Blvd
Railroad Ave
Ash St
SE Inner Lp &
Belmont
Churchhill
Farms Dr.
Carriage Hills
Dr.
Keenland Dr.
Lancaster Dr.
Praire Dunes
Dr.
Katy Crossing
Dr.
Praire Springs
Cv
Quail Valley
Rd
West Bury Ln
9th Street Austin - Rock
Tin Barn Alley
Benold Middle
School
Northwest
Blvd
New Sidewalk-300 LF
New Curb Ramps- 2
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City of Georgetown
2015 ADA Transition Plan
Page 21 of 23
Mitchell
Elementary
Safe Routes
Rockride-
Belmont
New Sidewalk-4.5K LF
New pedestrian bridge
New Curb Ramps-3
Rivery Blvd
Rivery Blvd
& Country
Club
New Curb Ramp
8th Street Church-
Myrtle
New Sidewalk-12K LF
New Curb Ramp-126 EA
Sidewalk Repairs-6K LF
Curb Ramp Repairs-174
EA
Protruding Objects-174
EA
43
-
-
-
-
43
Austin Ave 8th-
University
14
78
-
-
-
92
Ph 1-Signal &
Curb Ramp
Impr
Citywide
506
-
253
102
-
861
7th Street
56
-
-
-
-
56
10th St. Main-Rock
14
80
-
-
-
94
8th Street Austin-MLK
15
84
-
-
-
99
Church Street 8th-9th
123
-
-
-
-
123
11th St. Main-Rock
23
128
-
-
-
151
Remaining
Downtown
Repairs
Downtown
District Wide
-
671
504
168
-
1,343
Access Rte to
Government
Services
Citywide-23
Facilities
Parking Lots to Front
Doors
200
-
-
-
-
200
Austin Ave SH29-
FM2243
New Sidewalk-2.5K LF
New Curb Ramp-16 EA
Sidewalk Repairs-80 LF
Curb Ramp Repairs-1 EA
-
70
300
-
-
370
Old Town
Northeast
Myrtle- Holly
5th-8th
New Sidewalk-9.85K LF
New Curb Ramp-48 EA
Sidewalk Repairs-500 LF
Curb Ramp Repairs-20 EA
-
-
-
192
960
1,152
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City of Georgetown
2015 ADA Transition Plan
Page 22 of 23
2nd St. Austin-
College
New Sidewalk-3K LF
New Curb Ramp-10 EA
Sidewalk Repairs-0 LF
Curb Ramp Repairs-1 EA
-
-
-
-
-
-
Old Town
Southeast
University to
Leander
Railroad-
Austin
New Sidewalk-11.9K LF
New Curb Ramp-68 EA
Sidewalk Repairs-150 LF
Curb Ramp Repairs-41 EA
-
-
-
-
-
-
SH 29 IH 35- SH 130
New Sidewalk-14K LF
New Curb Ramp-44 EA
Sidewalk Repairs-1.4K LF
Curb Ramp Repairs-26 EA
-
-
-
-
-
-
994
1.1
M
1.2
M
1.1
M
1.1
M 5.5M
Page 28 of 37
City of Georgetown
2015 ADA Transition Plan
Page 23 of 23
Page 29 of 37
City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Disc ussion of the need to create a work plan fo r F Y 2016. - Nat Waggoner, Trans p o rtatio n Analys t,
Trans p o rtation S ervic es .
ITEM SUMMARY:
In keeping with the ad o p ted ADA Ad visory Bo ard Bylaws, staff rec o mmend s that the Bo ard undertake a
fis cal year wo rk p lanning session. The p urpo s e of the session is s et fo rth goals and a sc hedule for the
remainder o f the fis c al c alendar. Staff will rec ord the s ession and bring the rec ommend ed wo rk p lan to the
next regular meeting o f the ADA Ad visory Bo ard for ad o p tion or mo d ification in advanc e of the City's
Capital Impro vement Plan c alendar.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Nat Waggoner, PMP ®
ATTACHMENTS:
Description Type
Propos ed Work Plan FY 16 Exhibit
Page 30 of 37
Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16
1.1 Federal Accessibility Requirements for Public Entities – TITLE II x
1.2 Definitions x
2.1 Notice under the Americans with Disabilities Act x
2.2 ADA Coordinator x
2.3 ADA Advisory Board x
2.4 Accommodations and Modifications x
2.5 ADA Grievance Procedure x
3.1 Public Pedestrian Rights-of-Way and Facilities x
3.2 Public Safety x
3.3 Effective Communication x
4.1 Self-Assessment and Transition Plan
4.2 Public Pedestrian Right-of-Way x
4.3 Public Buildings and Parking Lots x
4.4 Parks and Recreation Facilities x
5.1 Annual Review of ADA Transition Plan
5.2 City Department ADA Representatives
5.3 Administrative Budget x
5.4 Data Collection and Organization
5.5 Self-Assessment for Additional Plan Elements x
5.6 Effective Communication x
Ad
o
p
t
i
o
n
F
Y
1
6
Ad
o
p
t
i
o
n
F
Y
1
7
1.0 INTRODUCTION AND OVERVIEW
2.0 COMPLIANCE WITH ADA TITLE II REQUIREMENTS
3.0 PLAN ELEMENTS
4.0 PLAN IMPLEMENTATION FOR FY 2015/2016
5.0 RECOMMENDATIONS FOR NEXT ANNUAL REVIEW
Page 31 of 37
City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Nominations and electio n o f Vic e-Chair of the GTAB Bo ard . - Dawn Jennings – Chair P ers o n fo r ADA
ITEM SUMMARY:
Per the Bylaws of the Americans with Dis abilities Ac cessibility Ad visory Bo ard ;
“Section 3.1 – Officers. T he Bo ard Offic ers are C hairman, Vice-Chairman and Sec retary. The
Chairp ers o n is rec ommend ed by the Mayor and the City Counc il shall appro ve the rec o mmendatio n b y a
vote of the majo rity of the Co uncil d uring the annual ap p o intment proc es s . S hould the Mayor fail to
recommend a C hairman for each board, c ommittee, or commission, and/or the C o uncil fails to approve
any Chairman rec ommend ed by the Mayor, a majo rity of the Co uncil p lus one may approve appointment
o f a Chairman to s erve as Chairman without a rec ommend ation of the Mayor. T he o ther Board Officers are
elected by a majority vote of the Members at the firs t meeting after the annual ap p o intment proc es s .”
The Chair of the Bo ard , Ms . Dawn Jennings, will take the nominations from the flo o r, for p o s ition of Vice-
Chair.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 32 of 37
City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Nominations and electio n o f S ecretary o f the ADA Board. – Dawn Jennings C hair Person
ITEM SUMMARY:
Per the Bylaws of the Americans with Dis abilities Ac cessibility Ad visory Bo ard ;
“Section 3.1 – Officers. T he Bo ard Offic ers are C hairman, Vice-Chairman and Sec retary. The
Chairp ers o n is rec ommend ed by the Mayor and the City Counc il shall appro ve the rec o mmendatio n b y a
vote of the majo rity of the Co uncil d uring the annual ap p o intment proc es s . S hould the Mayor fail to
recommend a C hairman for each board, c ommittee, or commission, and/or the C o uncil fails to approve
any Chairman rec ommend ed by the Mayor, a majo rity of the Co uncil p lus one may approve appointment
o f a Chairman to s erve as Chairman without a rec ommend ation of the Mayor. T he o ther Board Officers are
elected by a majority vote of the Members at the firs t meeting after the annual ap p o intment proc es s .”
The Chair of the Bo ard , Ms . Dawn Jennings, will take the nominations from the flo o r, for p o s ition of Vice-
Chair.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 33 of 37
City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Review and pos s ible actio n related to the Day and Time of ADA Bo ard Meetings . – Dawn Jennings – Chair
Person for ADA
ITEM SUMMARY:
Per the ADA Bylaws Section 4.1 Time & Date of Regular Meeting. The Board s hall meet o nc e a
mo nth o n the s ame week o f the mo nth, the s ame d ay o f the week, at the same time, and at the same p lace.
The regular date, time, and p lace o f the Bo ard meeting will b e dec id ed by the Members at the first meeting,
o f the Bo ard after the annual appointment proc es s .
Currently, the ADA Bo ard meets on the s eco nd Wed nesday of each month at 6:00 PM.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 34 of 37
City of Georgetown, Texas
Americans with Disablilities Accessibility Advisory Board
March 9, 2016
SUBJECT:
Review and pos s ible actio n to ap p ro ve the minutes fro m the Regular ADA Board meeting held o n February
10, 2016 – Jana Kern – ADA Bo ard Liais o n
ITEM SUMMARY:
Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n February 10,
2016.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 35 of 37
Minutes for the Meeting of the
Americans with Disabilities Accessibility Advisory Board
and the Governing Body
of the City of Georgetown, Texas
February 10, 2016 at 6:00 PM
at 300-1 Industrial Ave., Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with
Disabilities Act (ADA). If you require assistance in participation at a public meeting due
to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the City at least four (4)
days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th
Street for additional information: TTY users route through Relay Texas at 711.
Board Members: Jon Carey – Vice Chair, Dawn Jennings, Anya Juan Risco, Barbra
Sonnen-Hernandez, Sheila Mills – Secretary,
Board Members Absent: Stephanie Blanck – Chair, Paul Luther
Staff Present: Nat Waggoner, Jana Kern, Dave Melaas, Lt. Amy Janik,
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for
any purpose authorized by the Open Meetings Act, Texas government Code 551.)
A. Call to Order: Mr. Jon Carey called the regular ADA Board Meeting to order at
6:04 PM on Wednesday February 10, 2016.
The Board may, at any time recess the Regular Session to convene in Executive
Session at the request of the Chair, a Board Member, The City Manager, Assistant
City Manager, General Manager of Utilities, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session
that follows
B. Introduction of Visitors
Moved to Item G
C. Presentation and discussion of Georgetown Police and Fire Departments policies
and training as they relate to serving persons with disabilities.- Lt. Amy Janik,
Georgetown Police Department, Clay Shell, Assistant Fire Chief and Nat
Waggoner, PMP®, Transportation Analyst.
Lt. Janik discussed with the Board some of the policies that are being reviewed,
Page 36 of 37
updated, and implemented for persons with disabilities. Mr. Shell was unable to
attend this meeting to discuss the Fire Department policies.
D. Review work completed under FY 15/16 and discuss with the Board planning for
FY17 and possible updates to the forthcoming ADA Transition Plan. - Eric
Nuner, Assistant Parks & Recreation Director, Nat Waggoner, Transportation
Analyst
Dave Melaas reviewed with the Board the Parks and Rec. ADA projects that are
in process or have been completed.
E. Discussion of Effective Communication requirements under Title II and
embodiment in City of Georgetown 2015 Transition Plan.- Nat Waggoner,
Transportation Analyst.
Waggoner discussed the Effective Communication section of the Transition Plan.
F. Discussion of March agenda items and Board membership appointments. - Nat
Waggoner, Transportation Analyst
Waggoner explained to the Board what could be on the March agenda and that
we will be welcoming new Board Members in March.
Legislative Regular Agenda
G. Review and possible action to approve the minutes from the Regular ADA Board
meeting held on January 13, 2016 – Jana Kern – ADA Board Liaison
Motion by Hernandez second by Juan Risco to approve the minutes as presented.
Approved 5-0-2 (Blanck and Luther absent)
Moved back to Item C
Adjournment
Motion by Juan Risco second by Jennings to adjourn meeting. Approved 5-0-2 (Blank
and Luther absent) Meeting ends at 7:42 PM.
Approved: Attested:
_______________________ ______________________
Jon Carey – Vice Chair Sheila Mills – Secretary
_________________________________
Jana R. Kern – ADA Board Liaison
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