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HomeMy WebLinkAboutAgenda_ADA_09.12.2018Notice of Meeting for the Americans with Disabilities Accessibility Adv isory Board and the Gov erning Body of the City of Georgetown September 12, 2018 at 6:00 PM at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Introduction of Vis itors Legislativ e Regular Agenda C Review and p o s s ib le ac tion to approve the minutes from the Regular ADA Bo ard meeting held on April 11, 2018 – Emily Koontz – ADA Board Liais o n D Review and p o s s ib le rec o mmendatio n regard ing the City o f Georgetown F Y2018 ADA Trans ition Plan, elements related to P ed es trian Improvements and o ther elements. Ed ward G. P o las ek, AICP Adjournment ADJOURNMENT CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 8 City of Georgetown, Texas Americans with Disablilities Accessibility Advisory Board September 12, 2018 SUBJECT: Review and pos s ible actio n to ap p ro ve the minutes fro m the Regular ADA Board meeting held o n Ap ril 11, 2018 – Emily Koontz – ADA Board Liaison ITEM SUMMARY: Bo ard to review and revis e and /or ap p ro ve the minutes fro m the regular meeting held o n Ap ril 11, 2018. FINANCIAL IMPACT: n/a SUBMITTED BY: Emily Ko o ntz - Board Liaison ATTACHMENTS: Description Type ADA Minutes - April 11, 2018 Backup Material Page 2 of 8 Minutes for the Meeting of the Americans with Disabilities Accessibility Advisory Board and the Governing Body of the City of Georgetown, Texas April 11, 2018 at 6:00 PM at 300-1 Industrial Ave., Georgetown, Texas 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members: Jonathan Dade – Chair Person, Anya Juan Risco – Vice-Chair Person, John Oliver – Secretary, Barbara Bender – Member, Erin Curra-Spurger – Member, Cynthia Eisman – Member, Levera Patton - Member Board Members Absent: NONE Staff Present: Octavio Garza, Ed Polasek, Laura Wilkins Others Present: Michael Jacobe, Visitor; Ann Marie Garcia, Visitor (the Arc of Texas); Kara Prior, Visitor (The Arc of Texas) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas government Code 551.) A. Call to Order: Meeting called to order at 6:00 PM by Dade The Board may, at any time recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows B. Introduction of Visitors - All Board members and staff introduced themselves Page 3 of 8 Legislative Regular Agenda: C Consideration and possible action to approve the minutes from the March 14, 2018 ADA Board Meeting. -- Laura Wilkins, Board Liaison MOTION by Oliver, second by Curra-Spurger to approve the minutes as presented. – APPROVED 7-0 D Review and possible recommendation regarding the City of Georgetown FY17 ADA Transition Plan, elements related to Title VI and Go Geo operations. Edward G. Polasek, AICP Polasek explained the TIP – completely new elements. TxDOT Civil Rights Division contacted us when we started the GoGeo bus program that we had to have a Title 6 Program. Our current ADA program did not cover all requirements for Title 6. We did a separate plan document to cover all Title 6 requirements. We had to complete online analysis and online reporting. We must show that we have internal complaint program. We are talking to HR how to get that done. Highlights – had to have a formal complaint procedure. All complaints to the PW Director. Monitor external complaints – provide training for staff. Most monitoring is happening in Customer Care. We have added Spanish version. – The languages needed are based on Census numbers. This is important to the TxDOT Civil Rights Division. Question by Dade what types of complaints have we had? Answered by Polasek - We have not had any complaints. But for instance if we have a public meeting and we know that we will have persons attending with limited English proficiency, then those public meetings would need to have a translator if we know in advance it will be needed. For Georgetown the language would be Spanish based on the Census numbers. We had to document that we have implementation measures in place to handle the lack of English proficiency. Beginning to document calls. In 2016 - 856 calls came in that transferred over for Spanish translation. In 2017 it was over 1,000 calls. Question by Dade - Is there a non-electronic way to make complaints or ask questions? Like a box on the busses or a mailing address to send it in? CARTS administers the ADA program for the bus system – but we give the hard copy forms to HR – but we can work on a better way to manage the manual part of this. Question by Juan Risco – is there a place where someone can come in and do in person complaints? Answered by Polasek – yes – the Public Works Department takes those complaints. If a translator is needed – then we work with Customer Care to assist with that for Spanish, Sign Language and larger print for visually impaired. Page 4 of 8 Included in annual report: accomplishments for last year – no data/complaints to report. TxDOT Civil Rights Division is easy to work with so we will be able to complete this in house. Question by Bender - She has heard that some people say they do not want to put in a complaint because they do not want their driver to get in trouble. Customer Service complaints – call CARTS. Bender clarified – they are not concerned about their driver – but about the serviced itself. Polasek – that is the next item. Para Transit – dedicated stops – number of riders has drastically increased. When CARTS handled anyone could call and get a trip. Now on GoGeo - If you qualify for para transit customers sign up a day ahead – and GoGeo comes and picks the customer up and transports them to a specific destination in our service area. Not on fixed route. GoGeo system does not transport/deliver people outside the service area – like Round Rock. This is due to the federal requirements since Round Rock is a recipient of different federal funds so we cannot transport to Round Rock outside our para transit service area. GoGeo ADA Transit Plan – Went over the report – various questions and discussion. Part of the transit development plan – federal requirements – mid- summer statistics 96 applicants 90 have been approved; 2 denied; 2 live outside the urbanized area; and 2 are still in process. Approved riders had 380 trips in February – up from 260 trips in January. Steady increase in ridership on para transit. Performance measures for same time limit on ADA as the transit. CARTS evaluates applications out of their San Marcos Office. No Action on this item. Adjournment Motion by Curra-Spurger, second by Juan Risco to adjourn the meeting. Approved 7-0 Meeting adjourned at 6:50 PM. Approved: Attested: __________________________ __________________________ Jonathan Dade – Chair Person John Oliver – Secretary _________________________________ Laura Wilkins – ADA Board Liaison Page 5 of 8 City of Georgetown, Texas Americans with Disablilities Accessibility Advisory Board September 12, 2018 SUBJECT: Review and pos s ible recommend ation regarding the City of Geo rgeto wn FY2018 ADA Transitio n Plan, elements related to Pedestrian Imp ro vements and other elements . Edward G . Polas ek, AICP ITEM SUMMARY: Fisc al years 2018 acc o mplis hments include review o f the P lan with Ad vis ory Board , acc es s ib ility imp ro vements to eight City fac ilities, five p arks and mo re than 10 ind ividual ped es trian netwo rk p ro jects . The City als o c ompleted wo rk items related to the the GoGeo Bus p ro gram and Title VI compliance. Disc ussion will fo cus o n inc lusion o f the P ed es trian projec ts into the 2018 Annual Report and s tatus of Pub lic Fac ility and Parks report up d ates. FINANCIAL IMPACT: N/A SUBMITTED BY: Edward G. Polas ek, AICP ATTACHMENTS: Description Type Pedes trian Update Backup Material Page 6 of 8 Location Contract Price 2015 2016 2017 2018 2019 2020 2021 2022 Grand Total  Completed 546,364$           528,475$           1,011,128$             ‐$                         ‐$                         ‐$                    ‐$                         ‐$        2,085,967$              **2nd St. 112,775$           112,775$                  **Madella Hilliard 70,000$              70,000$                    **4th 20,500$              20,500$                    **9th Street 314,333$           314,333$                  *3208 Northwest Blvd ADA ramps 1,943$                1,943$                      *Rivery Blvd (CIP) 1,693$                1,693$                      *Railroad Ave 1,943$                1,943$                      *Ash St 2,693$                2,693$                      *SE Inner Lp & Belmont 1,943$                1,943$                      *Churchhill Farms Dr 462$                   462$                          *Carriage Hills Dr 792$                   792$                          *Keenland Dr 1,716$                1,716$                      *Lancaster Dr 224$                   224$                          *Praire Dunes Dr 343$                   343$                          *Katy Crossing Dr 528$                   528$                          *Praire Springs Cv 660$                   660$                          *Quail Valley Rd 396$                   396$                          *West Bury Ln 693$                   693$                          *899 E 15th St 12,727$              12,727$                    *Addie Lane 550$                   550$                          *100 River Ridge Drive 1,430$                1,430$                      *106 S Rock Street 880$                   880$                          *Del Webb Blvd Bridge 550$                   550$                          *122,103,115 Parque Vista Drive 495$                   495$                          *123,125,127, 203 Parque Vista Drive, 101 Parque Court 660$                   660$                          *212 Parkview Drive, 108, 114, 116, 100 Pecan Vista Lane 660$                   660$                          *107, 122, 121, 115, 100, 105, Benchmark Street 550$                   550$                          *207, 203, 205, 114, 101 Rio Vista Drive 550$                   550$                          *900 Maple Street 1,100$                1,100$                      *598 Rosedale Blvd 1,210$                1,210$                      *1310, 1316, 1322Ashberry Trail 715$                   715$                          *1328, 1334, 1338, 1352, 1368 Ashberry Trail 770$                   770$                          *1345, 1351, 1359 Ashberry Trail 935$                   935$                          *400 E 11th Street 1,045$                1,045$                      8th Street  (MLK‐Rock) 1,271,012$         15,000$              120,000$               135,000$                  8th Street  (Church‐Myrtle) 1,271,012$         6,000$                67,000$                 73,000$                    Church Street 1,271,012$         18,000$              105,000$               123,000$                  Ph 1‐Signal&CurbRamp Impr 1,271,012$         96,672$              305,000$               401,672$                  I 35 Southbound Frontage Rd 595,016$             132,000$           414,128$               546,128$                  3rd 1,271,012$         87,120$              87,120$                    University (I 35 to Scenic) 145,329$             161,583$           161,583$                  In‐Progress 515,000$                ‐$                         ‐$                         ‐$                    ‐$                         ‐$        515,000$                  10th St. 94,000$                 94,000$                    11th St. 151,000$               151,000$                  Access Rte to Government Ser 200,000$               200,000$                  Austin Ave  (SH29‐FM2243)70,000$                 70,000$                    Scenic 140,902$             135,500$               135,500$                  Old Town Northeast 192,000$               960,000$               1,152,000$               Not Started 327,500$               2,184,000$            2,199,097$            168,000$          2,019,000$             ‐$        6,897,597$              Old Town Southeast 1,500,000$            1,500,000$               Remaining Downtown Repairs 671,000$               504,000$               168,000$           1,343,000$               SH 29 (IH 35‐IH 130)2,019,000$            2,019,000$               Main 300,000$               300,000$                  Rock 154,000$               154,000$                  Ph 2‐Signal&CurbRamp Impr 253,000$               253,000$                  Ph 3‐Signal&CurbRamp Impr 41,097$                 41,097$                    Grand Total 546,364$           528,475$           1,853,628$            2,184,000$            2,199,097$            168,000$          2,019,000$             ‐$        9,498,564$              Notes *In house work does not include cost of labor or equipment **CIP projects reflect total cost including engineering and design Page 7 of 8 City of Georgetown, Texas Americans with Disablilities Accessibility Advisory Board September 12, 2018 SUBJECT: ADJOURNMENT ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 8 of 8