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HomeMy WebLinkAboutAgenda_BSC_02.19.2015Notice of Meeting for the Building Standards Commission of the City of Georgetown February 19, 2015 at 6:00 PM at Georgetown City Council Chambers, located at 101 E 7th, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Building Standards Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. B Consideration and approval of meeting minutes from the BSC meeting held on August 21,2014 C Consideration and possible action to recommend approval of the revised Bylaws. The City Council revised the Code of Ordinances Chapter 2.64 regarding the Building Standards Commission on November 11, 2014. The Board Bylaws are being amended to conform with the revisions made to Chapter 2.64 and are submitted to the Board for review at this time. The Bylaws will be submitted to the City Council for review and approval in February 2015. – Dave Hall, Building Official D Discussion and possible approval of variance request to the 2012 International Fire Code as amended, specifically Section 8.04.300, Subsection 903.2.1.3pertaining to a A-3 occupancy group and Section 8.04.400, subsection 903.6.3 pertaining to an existing non-sprinkled building and change of occupancy and requiring a fire sprinkler system for a tenant finish-out project to be located at 105 Wildwood Drive, Suites 210-213 in Georgetown, Texas, 78633 - Dave Hall, Building Official and John Sullivan, Fire Chief Adjournment Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas Building Standards Commission February 19, 2015 SUBJECT: Call to Order - Building Standards Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Tonnia Gibbs City of Georgetown, Texas Building Standards Commission February 19, 2015 SUBJECT: Consideration and approval of meeting minutes from the BSC meeting held on August 21,2014 ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Tonnia Gibbs ATTACHMENTS: Description Type August 21. 2014 Meeting Minutes Backup Material MINUTES OF PUBLIC MEETING OF THE BUILDING STANDARDS COMMISSION CITY OF GEORGETOWN, TEXAS Notice is hereby given that the City of Georgetown Building Standards Commission will hold its regular meeting at 6:00 p.m., Thursday, the 21st of August, 2014, at the Georgetown City Council Chambers, located at 101 E 7th, Georgetown, Texas to consider the following: Agenda Building Standards Commission Members Present: David Dees, Kenneth Ford, Raymond Wahrenbrock, Gerald Galloway, Morris Greenberg Staff Present: Dave Hall, Tonnia Gibbs Regular Session A Call to Order - Building Standards Commission Greenberg called meeting to order at 6:00pm B Presentation and discussion concerning the 2014 National Electrical Code Significant changes - Dave Hall, Building Official Hall discussed Significant Changes. Hall stated that the 2014 is the code all electricians will have to follow but the City needs to adopt it. Legislative Regular Agenda C Consideration and approval of meeting minutes from the BSC meeting held on July 17, 2014 Motion by Ford, seconded by Dees to approve minutes – Approved 5-0 D Consideration discussion and possible action to recommend approval to the City Council of Georgetown Texas to adopt by Ordinance the 2014 National Electrical Code along with existing Exhibit A amendments as approved by the Building Standards Commission – Dave Hall, Building Official Hall discussed Exhibit A amendments, and that regardless of what we adopt, all electricians will be required to follow this 2014 code. Ford requested that the parenthesis on Residential Wiremen (Restricted - be closed in the 15.16.150 Registration and Fees chart, will read as follows Residential Wiremen (Restricted) Dees requested that Article IV Technical Provisions 15.16.430 section B – the 2005 needs to be crossed out and 2014 added Motion by Galloway, seconded by Dees to recommend to City Council the adoption of the 2014 National Electrical Code and it’s amendments with the above requested changes made – Approved 5-0 Adjournment Motion by Wahrenbrock, seconded by Ford to adjourn at 7:34pm – Approved 5-0 ____________________________________ ________________________________ Morris Greenberg, Chair Tonnia Adair-Gibbs, Board Liaison City of Georgetown, Texas Building Standards Commission February 19, 2015 SUBJECT: Consideration and possible action to recommend approval of the revised Bylaws. The City Council revised the Code of Ordinances Chapter 2.64 regarding the Building Standards Commission on November 11, 2014. The Board Bylaws are being amended to conform with the revisions made to Chapter 2.64 and are submitted to the Board for review at this time. The Bylaws will be submitted to the City Council for review and approval in February 2015. – Dave Hall, Building Official ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Tonnia Gibbs ATTACHMENTS: Description Type Revised Bylaws Backup Material Building Standards Commission Bylaws Revised March 2014February 2015 Page 1 of 6 CITY OF GEORGETOWN BUILDING STANDARDS COMMISSION BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Building Standards Commission (“Commission”). Section 1.2. Purpose. The Commission is established to hear and determine cases concerning alleged violations or ordinances as authorized by Chapter 54, Subchapter C, Texas Local Government Code and the City Code of Ordinances. See Ordinance Chapter 2.64. ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Commission will be comprised of five (5) Members. Section 2.2. Eligibility. Each Member shall reside in the corporate City of Georgetown corporate limits or within the extraterritorial jurisdiction of the CityETJ while they serve on the Commission. At leastA minimum of four (4) Members should be experienced in at least one of the following areas: electrical contracting, mechanical contracting (heating, ventilation and air conditioning (HVAC)), plumbing contracting, real estate, architecture, engineering, building construction and/or fire protection. One (1) Member will serve at-large. Section 2.3. Appointment of Commission Members. Members of the Commission shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Building Standards Commission Bylaws Revised March 2014February 2015 Page 2 of 6 Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Commission and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Commission. Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Commission and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter 2.36. Section 2.8. Removal. A Member may be removed from the Commission for cause, on written charge. Before the decision regarding removal is made, the City Council shall hold a public hearing on the matter unless waived by the Member that is subject to the removal action. Removal shall be by majority vote of the City Council. ARTICLE III. COMMISSION OFFICERS Section 3.1. Officers. The Commission Officers are Chairman, Vice-Chairman and Secretary. The Chairman is appointed by the City Council during the annual appointment process. The other Commission Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Commission Officers. Commission Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice- Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Commission Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Commission meetings. The Chairman shall generally manage the business of the Commission. The Chairman shall perform the duties delegated to the Chairman by the Commission. b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the Commission. The Vice-Chairman presides at Commission meetings in the Building Standards Commission Bylaws Revised March 2014February 2015 Page 3 of 6 Chairman’s absence. The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Commission. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Commission shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Commission meeting will be decided by the Members at the first meeting of the Commission after the annual appointment process. Hearings of the Board shall be held at the call of the Chairman at such times as the Board may determine. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the Building Official, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Commission meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Commission meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or on written request of two (2) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Commission to convene a meeting and to conduct business at a meeting. Attendance of at least three Members is required to hear and determine a case. Section 4.5. Call to Order. Commission meetings will be called to order by the Chairman or, if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Building Standards Commission Bylaws Revised March 2014February 2015 Page 4 of 6 Section 4.6. Conduct of Meeting. Commission meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Commission. See Ordinance Chapter 2.24. Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member’s option, while the matter is being considered and voted on by the other Commission Members. Unless otherwise provided by law, each case before the Commission must be heard and determined by at least four Members. Any request not approved by affirmative vote of four or more Members shall be considered denied. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Commission meetings. The minutes shall show the vote of each Member upon each question or, if absent or failing to vote, indicating such fact, and examinations and other official actions. The Staff Liaison is the custodian of all Commission records and documents. Section 4.9. Attendance. Members are required to attend Commission meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Commission. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Commission meetings and Subcommittee meetings. If a Member is removed from the Commission that position shall be considered vacant and a new Member shall be appointed to the Commission in accordance with Section 2.5 above. Section 4.10. Public Participation. In accordance with City policy, the public is welcome and invited to attend Commission meetings and to speak on any item on the agenda. A person wishing to address the Commission must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Commission, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three Building Standards Commission Bylaws Revised March 2014February 2015 Page 5 of 6 minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Commission and the public. A person who disrupts the meeting may be asked to leave and be removed. Section 4.11. Open Meetings. Public notice of Commission meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Commission meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12. Closed Sessions. The Commission may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Commission meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Commission shall meet with City Council, as requested, to determine how the Commission may best serve and assist City Council. City Council shall hear reports from the Commission at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Commission, Subcommittees may be formed for specific projects related to Commission matters. Subcommittees comprised of non-Members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Commission. Subcommittee expenses may be reimbursed if authorized and approved by the Commission or by City Council. Building Standards Commission Bylaws Revised March 2014February 2015 Page 6 of 6 Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Commission Members at any regular meeting of the Commission. The Commission’s proposed amendments to the Bylaws must be approved by City Council at the next Council meeting after the Commission’s approval. Bylaw amendments are not effective until approved by City Council. Approved and adopted at a meeting of the City Council on the _____ day of ____________________, 2015. ATTEST: THE CITY OF GEORGETOWN _____ _____ City Secretary Mayor Approved and adopted at a meeting of the Commission on the ______ day of _________________, 2015. ATTEST: COMMISSION _____ _____ Commission Secretary Commission Chairman City of Georgetown, Texas Building Standards Commission February 19, 2015 SUBJECT: Discussion and possible approval of variance request to the 2012 International Fire Code as amended, specifically Section 8.04.300, Subsection 903.2.1.3pertaining to a A-3 occupancy group and Section 8.04.400, subsection 903.6.3 pertaining to an existing non-sprinkled building and change of occupancy and requiring a fire sprinkler system for a tenant finish-out project to be located at 105 Wildwood Drive, Suites 210-213 in Georgetown, Texas, 78633 - Dave Hall, Building Official and John Sullivan, Fire Chief ITEM SUMMARY: FINANCIAL IMPACT: na SUBMITTED BY: Tonnia Gibbs ATTACHMENTS: Description Type Variance Request Backup Material City of Georgetown, Texas Building Standards Commission February 19, 2015 SUBJECT: Adjournment ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Tonnia Gibbs