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Home My WebLink AboutMinutes_GTAB-CIAC IMPACT_09.11.2020Minutes of the Meeting for the Georgetown Transportation Advisory Board — CAPITAL IMPROVEMENTS ADVISORY COMMITTEE of the City of Georgetown September 11, 2020 at 8:30 AM at VIRTUAL The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Georgetown Transportation Advisory Board - Capital Improvements Advisory Committee Members: Sheila Mills - Chair, Dan Jones - Vice Chair, Ercel Brashear, George Brown, James Hougnon, Bryan Hutchinson, Michael Miles, Robert Redoutey, Angela Newman, John Tatum, Stephen Ashlock, Adib Khoury Consistent with Governor Greg Abbott's suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board Committee meetings will be held virtually. Public comment will be allowed via teleconference; no one will be allowed to appear in person. To participate: To join from a PC, Mac, Wad, iPhone or Android device please click this URL: https://georgetowntx.zoom.us/j/96684868068? pwd=SWFPbXJrMWSZ1EvWTVKe1NgQmx 1-i Zz09 Webinar ID: 966 8486 8068 Passcode: 936538 I)escription: Meeting starts at 8:30 a.m. Attendees can begin logging in at 8:00 a.m. Or join by phone: Dial toll free: (833)548-02769 (833)548-02829 (877)853-5257, or (888)475-4499 Webinar ID: 966 8486 8068 Passcode: 936538 (NOTE: Toll Free numbers may not be available; please use alternate numbers if needed): Dial (for higher quality, dial a number based on your current location): (346)248-77999 (253)215-87829 (669)900-68339 (301)715-85929 (312)626- 6799 or (929)205-6099 Citizen comments are accepted in three different formats: 1. Submit written comments to sheila.mitchell@georgetown.org by 12:OOp.m. the day prior to the date of the meeting and the Recording Secretary will read your comments into the recording during the item that is being discussed. 2. Log onto the meeting at the link above and "raise your hand" during the item. 3. Use your home/mobile phone to call the toll -free number. To join a Zoom meeting, click on the link provided and join as an attendee. You will be asked to enter your name and email address (this is so we can identify you when you are called upon). To speak on an item, click on the "Raise your I -land" option at the bottom of the Zoom meeting webpage once that item has opened. When you are called upon by the Recording Secretary, your device will be remotely un-muted by the Administrator and you may speak for three minutes. Please state your name clearly, and —W-hen your time is over, your device will be muted again. Use of profanity, threatening language, slanderous remarks or threats of harm are not allowed and will result in your being immediately removed from the meeting. Present: Dan Jones — Vice Chair, Robert Redoutey, James "Jim" Hougnon, John Tatum, Stephen Ashlock, Adib Khoury, Michael Miles, Ercel Brashear, George Brown, Bryan Hutchinson, Angela Newman Absent: Sheila Mills - Chair Staff: Wesley Wright, Wayne Reed, Ray Miller, Lua Saluone, Karen Frost, Sheila Mitchell Visitors: Jake Gutekunst — Kimley-Horn and Associates; citizens: David Glenn, M. Fisher Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order — Called to order at 8:32AM by Dan Jones, Vice Chair B Discussion on how the "Virtual" conference will be conducted, including options for public comments and how the public may address the Committee. -- Wesley Wright, P.E., Systems Engineering Director Karen Frost explained virtual etiquette regarding microphones, muting/unmuting, please speak individually, and use "raise hand feature". Wright welcomed questions from committee during the presentations. Thanked everyone for their patience with virtual meeting format. C Introduction of Staff & Visitors — Dan Jones, Vice Chair None announced due to virtual meeting environment. D Review/Refresh of Committee Purpose, Process and Schedule -- Wesley Wright, P.E., Systems Engineering Director PLEASE NOTE: Items not covered on the posted agenda will be discussed and/or acted upon at the next scheduled meeting of the committee. Wright gave quick overview to remind all of purpose of committee and process to meet requirements of state law. E Consideration and possible action to approve the March 13, 2020 minutes of the Capital Improvements Advisory Committee meeting. -- Sheila K. Mitchell, Committee Liaison No action due to time allowance for meeting. Mitchell will place item on October agenda for consideration and possible action. F Presentation and discussion on Transportation Impact Fees. -- Wesley Wright, P.E., Systems Engineering Director Gutekunst reviewed process for speaking using "raise hand feature" and welcomed questions. Since the committee last met in March, he noted plan to review Impact Fees 101 included in presentation to remind all of how transportation impact fees work as well as study assumptions regarding growth (land use assumptions) and projects (capital improvements plan - CIP). He noted the Stakeholder Engagement Plan which will occur over the next several months to involve stakeholders and the community including various groups, leading up to any adoption of fees, should council choose to adopt. Two Public Hearings will occur with the first one set for October 271". Future meetings will cover rate scenarios and preparing the ordinance as well as committee and board recommendation to be presented to council for possible adoption. Committee will meet monthly through January 2021. Plan for recommendation to Council after January meeting with proposed adoption in Spring 2021. Gutekunst continued with History of Study and presentation included in agenda packet. Reminded the process falls under Chapter 395 of Texas Local Government Code. Reminder Transportation Impact Fees cannot be collected in areas located outside the city limits. Some discussion occurred regarding Impact Fees and Transportation Impact Analysis (TIA) and how they differ as well as what areas they cover and what type of developments fall into each. Discussion regarding properties outside of city limits, located in the ETJ (extra- territorial jurisdiction), and how this affects them when they are annexed into the city; will visit about this while drafting ordinance/policy. Projections cover a ten-year period. Reviewed components, allowed by law, that can and cannot be paid for, through an impact fee program. Some discussion occurred regarding funding sources for projects and some sources overlapping. Committee would like future clarification; staff and consultant will include information in future presentations for discussion. Future meetings will cover how fees are assessed for sites, what components are included when calculating the maximum fees, and the collections rates. Impact Fee calculations must be updated at least every five years. Gutekunst reviewed Land Use Assumptions (growth) projections as well as Capital Improvement Plan (projects for roadways and intersections) included in the Draft Study in the agenda packet. The Full Study will be reviewed in October. He reminded everyone about the Stakeholder Engagement opportunities and reviewed timeline again for Public Hearings and recommendations by Committee and Board to Council, per requirements of process. Wright noted that future meetings will allow for discussion on projects to be included or excluded. Concern was stated for the possibility for future committee meeting allowing more time for the committee to discuss and review. Wright noted consideration is being made for this and potential for the regular G*YAI1 board meeting, which follows the committee meeting, to start at a later time. It was asked if a synopsis of what the debt would look like if the committee does not recommend an impact fee, could be given? Wright noted those discussions will be covered in November/December. Wright also noted March minutes (Item E) will be placed on the October agenda. No further discussion. G Presentation, discussion and possible recommendation for comments on Impact Fee service areas, land use assumptions, proposed capital improvement plan, and stakeholder engagement plan. -- Wesley Wright, P.E., Systems Engineering Director No discussion or action taken at this meeting, will be on future agenda. Adjournment Motion by Brashear, seconded by Brown. Meeting adjourned at 9:50AM. Sheila K. Mitchell, Committee Liaison