HomeMy WebLinkAboutMinutes_GTAB-CIAC IMPACT_10.09.2020Minutes of the Meeting for the
Georgetown Transportation Advisory Board —
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
of the City of Georgetown
October 9, 2020 at 8:30 AM
at VIRTUAL
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Georgetown Transportation Advisory Board - Capital Improvements
Advisory Committee Members: Sheila Mills - Chair, Dan Jones - Vice Chair,
Ercel Brashear, George Brown, James Hougnon, Bryan Hutchinson, Michael
Miles, Robert Redoutey, Angela Newman, John Tatum, Stephen Ashlock, Adib
Khoury
Consistent with Governor Greg Abbott's suspension of various
provisions of the Open Meetings Act, effective August 1, 2020 and until
further notice, to reduce the chance of COVII)-19 transmission, all City
of Georgetown Advisory Board Committee meetings will be held
virtually. Public comment will be allowed via teleconference; no one will
be allowed to appear in person.
Citizen comments are accepted in three different formats:
1. Submit written comments to sheila.mitchell@georgetown.org by
12:00p.m. the day prior to the date of the meeting and the Recording
Secretary will read your comments into the recording during the item
that is being discussed.
2. Log onto the meeting at the link above and "raise your hand" during
the item.
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click on the "Raise your I -land" option at the bottom of the Zoom
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by the Recording Secretary, your device will be remotely un-muted by
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Present: Robert Redoutey, James "Jim" Hougnon, John Tatum, Stephen Ashlock, Adib
Khoury, Ercel Brashear, George Brown, Bryan Hutchinson, Angela Newman
Absent: Sheila Mills — Chair, Dan Jones, Vice Chair, Michael Miles
Staff: Wesley Wright, David Morgan, Laurie Brewer, Sofia Nelson, Michaela Dollar,
David Munk, Lua Saluone, Karen Frost, Sheila Mitchell
Visitors: Jake Gutekunst — Kimley-Horn and Associates; citizens: David Glenn, Mike
Fisher, Joe Owen, PJ Stevens, Justin Lange, Sylvia Pendleton, Stephanie (no last name
given)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order — Called to order at 8:33AM by Wesley Wright, Systems Engineering
Director.
Wright stated committee met quorum. He noted both the Chair and Vice Chair were not able
to attend the meeting today and called for volunteer for Interim Chair of today's meeting.
Bryan Hutchinson volunteered to serve as Interim Chair. Mitchell called role for official
establishment of quorum, noting 9 members present and 3 absent.
B Discussion on how the "Virtual" conference will be conducted, including options for
public comments and how the public may address the Committee. -- Wesley Wright, P.E.,
Systems Engineering Director
Wright reviewed virtual etiquette regarding microphones, muting/unmuting, please speak
individually, and use "raise hand feature". Wright welcomed questions from committee
during the presentations. He noted a time for public comment would be given at the end of
the meeting to cover questions on presentation. Wright also noted the committee planned to
take a break around 9:30am, then continue with presentation and committee discussion,
followed by any public comments on Item E, prior to adjournment. He thanked everyone for
their time and patience with virtual meeting format.
C Introduction of Staff & Visitors — Bryan Hutchinson, Interim Chair
Noted city staff. present - Wesley Wright, Sheila Mitchell and Karen Frost and thanked them
for their time in hosting the meeting. He thanked visitors for taking their time to join and
participate on the important issues to be considered.
D Consideration and possible action to approve the March 13, 2020 and September 11, 2020
minutes of the Capital Improvements Advisory Committee meetings. -- Sheila K. Mitchell,
Committee Liaison
No discussion. Motion by Brown, seconded by Brashear, to approve the March 13, 2020
and September 11, 2020 minutes of the Capital Improvements Advisory Committee
meetings. Approved 9-0-3 (Mills, Jones, Miles absent)
E Presentation, discussion and possible recommendation for comments on Impact Fee
service areas, land use assumptions, proposed capital improvement plan, and stakeholder
engagement plan. — Wesley Wright, P.E., Systems Engineering Director
Wright introduced consultant, Jake Gutekunst, of Kimley-Horn, who will review
presentation and lead discussion. Gutekunst noted that today, the committee will be asked to
make a recommendation to approve the land use assumptions and capital improvement plan
component of the study, which was included in the agenda packet. He noted they would
review questions from the September committee meeting. In addition, Gutekunst noted
future meetings will cover maximum fees and discussion on collection rate / policy items to
go with draft ordinance. He gave a quick review of the plan to refresh those in attendance.
He reviewed each service area included in the report. He reviewed overall Georgetown
transportation funding needs. Gutekunst reviewed and spoke to questions from prior meeting,
noting some examples included in the presentation packet. After brief review of presentation,
Gutekunst presented options for committee consideration as next steps. Wright added note
about debt payment process. Hutchinson opened floor for committee member comments and
questions. Various members presented questions; Gutekunst and Wright responded
(regarding TIA fees/credits process, prior agreements, etc.). Brashear inquired about
discrepancy of $602M, which, Gutekunst researched and responded an error was made on
selection of line items; report should reflect $486M and will be corrected. Gutekunst and
Wright also responded to Brashear's questions regarding inclusion of past projects.
Committee took brief break at 9:39am and resumed meeting at 9:50am.
No further questions from Brashear. Hutchinson asked and Brashear commented; Gutekunst
and Wright responded regarding the question of double-dipping and how previously passed
bond payments are handled if we move to an impact fee. Do the impact fees present a
potential off set to the approved bonds? Gutekunst spoke regarding what the state law
requires us to do in the calculations. Some discussion continued. Gutekunst noted future
meetings will be for discussion on methodology and policy decisions, such as this scenario
and others. He reminded the committee today we're looking for a recommendation on the
land use assumptions and capital improvement plan (projects) to carry to council on October
27th as part of the Public Hearing process. Ashlock asked questions regarding projects and
funds in the Sun City region and Ronald Reagan area and how they're including in the
impact fee considerations but also in a road district through the County? Gutekunst and
Wright were not familiar with the road district and will follow up on details. Reed noted he is
familiar with the county road district and will have staff follow up on specifics of what is
included by the county.
Hutchinson asked Mitchell to recognize any member of the public wishing to ask questions.
None were seen at that time. Hutchinson asked Wright to note public comments submitted
via email by David W. Glenn, Senior Director Government Relations of Home Builders
Association of Greater Austin. Wright reviewed questions and he and Gutekunst responded,
also noting a formal response will be sent to Mr. Glenn. Hutchinson asked and Gutekunst
noted after an Ordinance is passed, Council can adjust as needed. Gutekunst also noted the
law states we have to re -visit this process every 5 years. Mitchell noted PJ Stevens has asked
to comment. Stevens asked and Wright/Gutekunst responded regarding the eastbound travel
on SH29 turning north, in regard to any improvements to assist with turns at that intersection.
No additional public comments/questions.
Hutchinson addressed committee members regarding recommendation and asked if any
changes/edits to project list? He asked if committee members had any additional comments
regarding moving the list forward? Ashlock asked and Wright confirmed inquiries have been
sent out regarding his concerns in the Ronald Reagan area. Brashear motioned and Tatum
seconded to have Projects B4, C5, C6, D6, D7, D8, D9, E3, E4, E5, E6, E7, E8, E9, E10,
E11, E12 and E13 stricken from the project list. Chair clarified the motion and opened for
discussion. Brashear, Brown and Khoury commented. Further discussion continued and
Wright clarified questions. Brashear moved to amend motion, to include Project A26;
Tatum seconded amendment to motion. No discussion. Amended motion to add Project
A26 to the original motion. No discussion. Amendment Approved 9-0-3 (Mills, Jones,
Miles absent). Chair returned to original motion on the floor for discussion. Gutekunst
commented reminding the committee that should they vote to remove these projects from the
list, the city would not be eligible to use any funds collected from the impact fee program to
pay towards the existing debt. Further discussion continued. Chair considered amended
--motion by 13rasheat-and-seconded-by-Tatum, to have -Projects A-26;-R4-,C5-;�G,-D6, D-7 --
D8, D9, E3, E4, E5, E6, E7, E8, E9, E10, El 1, E12 and E13 stricken from the project list.
Amended motion failed 4-5-3 (Brown, Hougnon, Hutchinson, Redoutey, Newman
opposed; Mills, Jones, Miles absent). Wright informed committee members a report will be
sent to Council, explaining the close nature of the vote and expressing both sides of concern
of the committee regarding the project list. He also encouraged committee members to attend
the Public Hearing on October 27`h and/or reach out to council members with their
comments.
Hutchinson continued, asking for a motion to move the project list forward to council for
impact fee consideration. Khoury asked and Gutekunst responded regarding growth
assumption projections. Further discussion continued regarding growth and Wright noted we
are required to look at the fees every 5 years; we anticipate reviewing earlier, possibly every
3 years to adjust. Hutchinson asked if staff or Kimley-Horn had a motion prepared for
recommendation of the committee to Council. Gutekunst stated all could draft motion
together and gave some examples of structure of motion. Committee held discussion and
collaborated to draft a recommendation to Council.
Motion by Brown, seconded by Brashear to recommend to Council, the approval of the
land use assumptions and capital improvements plan from the report named
"TRANSPORTATION IMPACT FEE STUDY PRE -CREDIT REPORT" dated March 2020
with the following comments:
Clarifying the total cost of the CIP is $486 million, not $602 million.
No discussion. Approved 9-0-3 (Mills, Jones, Miles absent)
Hutchinson thanked the committee for their work on constructing the recommendation to
council. Tatum suggested and Wright confirmed additional time and additional meetings can
be given if needed for further work on this process. Wright thanked Hutchinson for serving
as Interim Chair of the meeting. Reed thanked everyone and encouraged committee members
to send any further questions to him, Wright and Gutekunst to prepare to cover in discussion
at future meetings. Hutchinson asked for future meeting agendas to allow committee
members to continue in this format of discussion and collaboration, as well as agreed with
the request for additional time and/or additional meetings. Wright noted staff is committed
and time will be scheduled to accommodate the needs of the committee to accomplish their
work on this process. No further discussion.
Adjournment
Meeting adj ourned at 11:11 AM.
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Sheila K. Mitchell, Committee Liaison