HomeMy WebLinkAboutAgenda_YAB_05.02.2016Notice of Meeting for the
Youth Adv isory Board
of the City of Georgetown
May 2, 2016 at 6:30 PM
at Recreation Center Teen Center, 1003 N. Austin Av e, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Up d ate on P MA and OMA Trainings - Aric a Keilers , Yo uth Program Coordinator
D Up d ate on F o c us Group - Arica Keilers, Yo uth Program Co o rd inato r
E Meeting sc hed ule update - Arica Keilers, Yo uth Program Co o rd inato r
Legislativ e Regular Agenda
F Dis cus s ion and P o s s ib le Ac tion to Appro ve Logo for GYAB - Ad d is on Ellio tt, Spec ial Events and
Marketing C o o rd inato r
G Dis cus s ion and P o s s ib le Ac tion to appro ve the GYAB Web s ite - Addiso n Elliott, S p ecial Events and
Marketing C o o rd inato r
H Ap p ro val of Minutes fro m April 11, 2016.
Adjournment
Ad jo urnment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Call to Ord er
ITEM SUMMARY:
Call to Ord er
FINANCIAL IMPACT:
None
SUBMITTED BY:
Page 2 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Roll Call
ITEM SUMMARY:
Roll Call
FINANCIAL IMPACT:
None
SUBMITTED BY:
Page 3 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Update on PMA and OMA Trainings - Aric a Keilers , Youth P ro gram Coord inato r
ITEM SUMMARY:
Update on PMA and OMA Trainings - Aric a Keilers , Youth P ro gram Coord inato r
FINANCIAL IMPACT:
none
SUBMITTED BY:
Page 4 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Update on Foc us Gro up - Aric a Keilers , Youth P ro gram Coordinator
ITEM SUMMARY:
Update on Foc us Gro up - Aric a Keilers , Youth P ro gram Coordinator
FINANCIAL IMPACT:
None
SUBMITTED BY:
Page 5 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Meeting s chedule up d ate - Aric a Keilers , Youth P ro gram Coordinator
ITEM SUMMARY:
Meeting s chedule up d ate - Aric a Keilers , Youth P ro gram Coordinator
FINANCIAL IMPACT:
non
SUBMITTED BY:
Page 6 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Disc ussion and Pos s ible Actio n to Ap p ro ve Lo go fo r GYAB - Addison Elliott, S p ecial Events and
Marketing Coordinator
ITEM SUMMARY:
Disc ussion and Pos s ible Actio n to Ap p ro ve Lo go fo r GYAB - Addison Elliott, S p ecial Events and
Marketing Coordinator
FINANCIAL IMPACT:
none
SUBMITTED BY:
Page 7 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Disc ussion and Pos s ible Actio n to ap p ro ve the GYAB Website - Ad d is o n Ellio tt, Spec ial Events and
Marketing Coordinator
ITEM SUMMARY:
Disc ussion and Pos s ible Actio n to ap p ro ve the GYAB Website GYAB Webs ite - Ad d is o n Elliott, Sp ecial
Events and Marketing Co o rd inato r
FINANCIAL IMPACT:
none
SUBMITTED BY:
Page 8 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Approval of Minutes from Ap ril 11, 2016.
ITEM SUMMARY:
Approval of Minutes from Ap ril 11, 2016.
FINANCIAL IMPACT:
none
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes from April 11, 2016 Cover Memo
Page 9 of 12
Georgetown Youth Advisory Board
Monday, April 11, 2016
Teen 2 Room
Georgetown Recreation Center, 1003 N. Austin Ave
Georgetown, Texas 78626
MINUTES
A. Call to Order
Board Chair Thomas Janes called the meeting to order at 6:38 p.m.
B. Roll Call
Board Members in Attendance:
Thomas Janes, Chair; Hannah Pierce, Vice Chair; Jacqueline Massey, Secretary; Alyssa Hyle; Alvin
Gusman
Board Members Absent:
Kris Kresser, Taylor Rennie, Cooper Cash, Devione Lewis
C. Review of Youth Advisory Board By-laws, Attendance Requirement, Roster and Terms - Traci
Stengle, Special Services Superintendent, Georgetown Parks and Recreation
Traci Stengle reviewed the board By-laws with the board including the board purpose, number of
members, terms of office, officer duties, voting, attendance and vacancies. Excessive absenteeism is
failure to attend 75% of regularly schedule meetings, including board meetings and subcommittee
meetings. Special meetings and subcommittee meeting options were also reviewed. Board member
contact information was updated by those in attendance. Review of member terms revealed that they
may be some discrepancies in the terms for Thomas Janes, Jacqueline Massey, and Hannah Pierce, and
Alyssa Hyle. Traci Stengle will review records in order to confirm roster terms are correct.
D. Update on Summit Focus Groups – Traci Stengle, Special Services Superintendent, Georgetown
Parks and Recreation
Traci Stengle reported that a recent Collaborative Meeting hosted a guest speaker that spoke on suicide
prevention and training. This particular group may be assisting with the focus group for that topic.
The Georgetown Project is currently working with organizational leaders to help guide the discussion for
each focus group. Once dates, times, and locations for the focus groups are decided, Youth Advisory
Board members will be invited to attend one of the focus groups and report any findings back to the
board. The focus groups may bring light to additional needs of the community and lead to additional
ideas for action items for the Youth Advisory Board.
Page 10 of 12
E. Update on Website Opportunities and Logo - Traci Stengle, Special Services Superintendent,
Georgetown Parks and Recreation
Traci Stengle shared with the board that we have permission to setup a web page off our Georgetown
Parks and Recreation web site. We can also work on creating a logo that would represent the board.
The Special Events and Marketing Coordinator, Addison Elliott, has agreed to assist the board with
setting up this page. She will be invited to the next board meeting to discuss the next phase. Hannah
Peirce also suggested inviting the art clubs to assist with logo ideas. Traci Stengle re-iterated that the
logo should also represent the community as a whole and not just GHS.
Legislative Regular Agenda
F. Discussion and possible action to approve the minutes from the March 21, 2016 Youth Advisory
Board Meeting
Motion to approve the minutes was made by Alyssa. Motion was seconded by Hannah.
The minutes from the February 1st Youth Advisory Board meeting were approved 5 – 0 – 4.
G. Discussion and possible action to elect the Secretary of the Youth Advisory Board
Hannah Pierce made a motion to elect Jacqueline Massey as Secretary of the Youth Advisory Board.
Motion was seconded by Alyssa Hyle. Motion approved 5 – 0 – 4.
H. Discussion and possible action to elect the Vice-Chair of the Youth Advisory Board
Alyssa made a motion to elect Hannah Pierce as Vice-Chair of the Youth Advisory Board.
Motion was seconded by Jacqueline Massey. Motion approved 5 – 0 – 4.
Adjournment
Thomas moved to adjourn the meeting. Alyssa seconds the adjournment. The meeting was adjourned
at 6:59 p.m.
______________________________________
Thomas Janes, Board Chair
______________________________________
Jacqueline Massey, Secretary
______________________________________
Traci Stengle, Board Liaison
Page 11 of 12
City of Georgetown, Texas
Youth Advisory Board
May 2, 2016
SUBJECT:
Adjournment
ITEM SUMMARY:
Adjournment
FINANCIAL IMPACT:
none
SUBMITTED BY:
Page 12 of 12