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Home My WebLink AboutAgenda_CVB_01.14.2021Notice of Meeting for the Conv ention and Visitors Bureau Adv isory Board of the City of Georgetown January 14, 2021 at 8:30 AM at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. C onsistent with Gove rnor Gre g Abbott’s suspe nsion of various pr ovisions of the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to re duce the chanc e of C O V I D -19 transmission, all City of Geor getown A dvisory B oard me etings will be he ld virtually. P ublic comme nt will be allowe d via te le confe re nc e; no one will be allowe d to appe ar in per son. To parti ci pate , please copy and paste the foll owi ng weblink i nto your br owser : https://geor getowntx.zoom.us/j/95739363315? pwd=R XV1 RnY 1 N U 9 J e kly Q U 9h U05a Ym92 Zz09 M e eting I D: 957 3936 3315 P assc ode : 379791 O ne tap mobile +13462487799,,95739363315#,,,,*379791# U S (H ouston) +16699006833,,95739363315#,,,,*379791# U S (San J ose) Dial by your loc ation +1 346 248 7799 U S (H ouston) +1 669 900 6833 U S (San J ose) +1 253 215 8782 U S (Tac oma) +1 301 715 8592 U S (Washington D.C) +1 312 626 6799 U S (Chic ago) +1 929 205 6099 U S (Ne w Yor k) 833 548 0282 U S Toll-fre e 877 853 5257 U S Toll-fre e 888 475 4499 U S Toll-fre e 833 548 0276 U S Toll-fre e M e eting I D: 957 3936 3315 P assc ode : 379791 F ind your loc al numbe r: https://geor getowntx.zoom.us/u/a U 2eiig Gt Page 1 of 13 C itize n c omments ar e ac ce pte d in thre e diffe re nt formats: 1. S ubmit wr itte n c omments to c ari.miller @geor getown.or g by 5:00 p.m. the day before the me eti ng and the R e c or ding Se c r e tar y wil l r e ad your comme nts into the re cor ding dur ing the ite m that is be ing disc usse d. 2 . L og onto the me eti ng at the link above and “r aise your hand” during the ite m 3. U se your home/mobile phone to c all the toll-fr ee number To join a Zoom me eting, c li c k on the li nk provided and joi n as an attende e. You wil l be asked to enter your name and e mail addre ss (this is so we c an identify you whe n you ar e cal le d upon). To speak on an ite m, cl ic k on the “R aise your H and” option at the bottom of the Zoom mee ting we bpage onc e that i tem has ope ne d. Whe n you ar e c all ed upon by the Re cor ding S ec re tary, your de vice will be re mote ly un-mute d by the Administr ator and you may spe ak for thr ee minute s. P lease state your name clear ly, and whe n your time is over, your de vice will be muted again. Use of profani ty, thre atening language , slander ous r e mar ks or thr eats of harm ar e not allowe d and wi ll re sult in you bei ng immediate ly r emove d from the me eting. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A Welcome/C all to order – Karen S oeffker, C VB Board C hair B Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and how the public may addres s the C ommis s ion – C ari Miller, Touris m Manager C Disc ussion and possible action regarding approval of the December 10, 2020 minutes – Karen S oeffker, C VB Board C hair D Disc ussion and possible action to approve a Hotel C onferenc e & Meeting G rant for As cendis P harma S ales Meeting – C ari Miller, Tourism Manager – S eptember 5 -10, 2021 E Disc ussion and possible action regarding advertis ing and media exposure and dates of upc oming events - C ari Miller, Touris m Manager Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 13 City of Georgetown, Texas Convention and Visitors Bureau January 14, 2021 S UB J E C T: Welc ome/C all to order – Karen S oeffker, C VB Board C hair IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller, Tourism Manager Page 3 of 13 City of Georgetown, Texas Convention and Visitors Bureau January 14, 2021 S UB J E C T: Dis cus s ion on how this virtual conferenc e will be conduc ted, to include options for public comments and how the public may address the C ommission – C ari Miller, Tourism Manager IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller, Tourism Manager Page 4 of 13 City of Georgetown, Texas Convention and Visitors Bureau January 14, 2021 S UB J E C T: Dis cus s ion and pos s ible ac tion regarding approval of the Dec ember 10, 2020 minutes – Karen S oeffker, C VB Board C hair IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller, Tourism Manager AT TAC H ME N T S: Description Type CVB Board Minutes December 10, 2020 Backup Material Page 5 of 13 12/10/2020 Minutes of Meeting of the Convention & Visitor Bureau Board City of Georgetown, Texas December 10, 2020 via Zoom The mission of the Georgetown Convention and Visitors Bureau is to increase the economic impact on Georgetown by promoting the community as a tourist and meeting destination. MEMBERS PRESENT: Stephanie Blanck, Blake Triplet, Jim Wilson, Rachel Cummins, Karen Soeffker, Daniel Orozco MEMBERS ABSENT: Christy Fisher, STAFF PRESENT: Cari Miller GUEST: None 1.. Welcome/Call to order at 8:32 a.m.– Karen Soeffker, CVB Board Chair Legislative Regular Session 2. Discussion and possible action regarding approval of the August 13, 2020 and October 27, 20202 minutes – Karen Soeffker, CVB Board Chair Motion by Blanck, second by Wilson to approve the August 13, 2020 and October 27, 2020 minutes. Approved 5-0 by roll call vote (Cummins arrived at the virtual meeting following the vote) 3. Discussion and possible action to regarding the Hotel and Conference & Meeting Grant Program – Cari Miller, Tourism Manager This item was moved up in the agenda due to possible changes that would impact all future grant applications. After much discussion regarding the impact of the COVID-19 pandemic on the hotel and tourism businesses, the Board agreed that changes need to be made to the grant application in order to attract more meetings/conferences to Georgetown. Motion by Orozco, second by Wilson to change the grant funding formula to 75% of the hotel occupancy tax revenue generated by the meeting/conference regardless of the time of year the meeting/conference is held. Approved 6-0 by roll call vote 4. Discussion and possible action to approve a Hotel Conference & Meeting Grant for Junior Catholic Daughters 29th Biennial State Convention June 24 – 27, 2021 - Cari Miller, Tourism Manager After discussion, the following motion was made. Motion by Orozco, second by Wilson to approve the grant for a maximum reimbursement of $972.75. Approved 5-0 by roll call vote (Triplet abstained) Page 6 of 13 12/10/2020 5. Discussion and possible action regarding advertising and media exposure and dates of upcoming events - Cari Miller, Tourism Manager Miller briefed the Board on the following items: • Artwork by Helen Faythe Green was selected for the 2021 Official Red Poppy Festival poster. The artwork was presented to the Board • The VisitGeorgetown.com website has been updated with a holiday theme. • Due to the COVID-19 pandemic, the FY 2019-20 Hotel Occupancy Tax (HOT) revenue was down 30% compared to FY 2018-19 HOT revenue. Adjournment Motion by Blanck, second by Wilson to adjourn the meeting at 9:00 a.m. Approved 6-0 by roll call vote _________________________________________ Karen Soeffker, Chair _________________________________________ Stephanie Blanck, Secretary _____________________________________ Cari Miller, Tourism Manager ________________ Date Page 7 of 13 City of Georgetown, Texas Convention and Visitors Bureau January 14, 2021 S UB J E C T: Dis cus s ion and pos s ible ac tion to approve a Hotel C onference & Meeting G rant for Asc endis P harma S ales Meeting – C ari Miller, Touris m Manager – S eptember 5 -10, 2021 IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: Hotel O c cupanc y Tax funds are available S UB MIT T E D B Y: C ari Miller, Tourism Manager AT TAC H ME N T S: Description Type Ascendis Pharma Sales Meeting Grant Application Backup Material Page 8 of 13 Page 9 of 13 Page 10 of 13 Page 11 of 13 Page 12 of 13 City of Georgetown, Texas Convention and Visitors Bureau January 14, 2021 S UB J E C T: Dis cus s ion and pos s ible ac tion regarding advertising and media expos ure and dates of upcoming events- C ari Miller, Tourism Manager IT E M S UMMARY: N/A F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: C ari Miller, Tourism Manager Page 13 of 13